RE: zakim commands (also for running subgroup meetings)

Starting a Meeting

/invite, zakim #GroupName – where the GroupName is the short name the group is known by. Example: #ag
zakim, start meeting
chair: Chair’s_Name – sets the Chair’s_Name
Meeting: Meeting name Example: Meeting: COGA Mental Health Subgroup Teleconference
date: dd mmm yyyy
regrets+ someone – adds someone to people who sent regrets for this meeting

Setting up the agenda:
zakim, clear agenda – clears the agenda of old items
Agenda+ some item – adds “some item” to the agenda
Agenda? – lists all agenda items so you can check what was added or know which number they were assigned

Zakim, please time speakers at 2 minutes – Provides warnings when someone is speaking for too long

RRSAgent, make minutes - each time you type this the bot sends the minutes to the web page.

During Meetings
Scribing:
scribe+ someone – adds someone as a scribe
zakim, pick a scribe – Randomly picks someone in IRC to scribe the meeting

Meeting attendance:
present+ – To add yourself as attending the meeting
present+ someone – moves to the next item in the agenda
zakim, next item – moves to the next item in the agenda
zakim, take up item 5 – moves to item 5 in the agenda
zakim, close item 5 – closes item 5 in the agenda
ack next - calls the next person on the que



Ending a meeting

RRSAgent, make minutes - each time you type this the bot sends the minutes to the web page.  This is essential if you want minutes
Zakim, bye
trackbot, end meeting


From: Janina Sajka <janina@rednote.net>
Date: Monday, February 13, 2023 at 12:36 PM
To: Lisa Seeman <lisa1seeman@gmail.com>
Cc: public-cognitive-a11y-tf <public-cognitive-a11y-tf@w3.org>
Subject: [EXTERNAL] Re: zakim commands (also for running subgroup meetings)
Hi Lisa, All:

Just one minor tweak/edit to Lisa's excellent summary of using our W3C
bots on the IRC channel.

Trackbot is going away. Sometime this year (don't yet know exactly
when), it will stop working.

So, instead of "trackbot, start meeting" we should learn to use:

zakim, start meeting

And, if that doesn't work, it's probably because zakim isn't in the
channel. Should that happen, you can invite zakim like this:

/invite zakim

And, while I'm on the topic, here are a few more commands I find
helpful:

Meeting: [whatever name you have for the meeting, e.g. COGA Mental
Health Subgroup Teleconference]

date: dd mmm yyyy

Chair: [nic of person chairing]

Best,

Janina

Lisa Seeman writes:
> Hi folks
>
> Here are some zakim commands that help with both being a participant and
> running a meeting
>
>
>    - q+ (puts you in the speaker queue)
>    - q- (remove yourself from the speaker queue)
>    - q+ to ask ...
>    - q+ to say ...
>    - present+ Real_Name (to add late arrivals)
>
>
>
> >
>
>
> --
> All the best
>
> Lisa Seeman-Horwitz
>
> LinkedIn <http://il.linkedin.com/in/lisaseeman/ >, Twitter
> <https://twitter.com/SeemanLisa >

--

Janina Sajka (she/her/hers)
Accessibility Consultant https://linkedin.com/in/jsajka

The World Wide Web Consortium (W3C), Web Accessibility Initiative (WAI)
Co-Chair, Accessible Platform Architectures     http://www.w3.org/wai/apa

Linux Foundation Fellow
https://www.linuxfoundation.org/board-of-directors-2/