Re: preparing good minutes for working group meetings, with the meeting of 2023 March 02 as an example

Thanks.   The draft minutes look good to me now.

However, https://www.w3.org/services/meeting-minutes?channel=rdf-star&num=200 
doesn't currently have a correct listing of the topics recorded in the draft 
minutes.  As far as I can tell it doesn't correspond to the first version of 
the draft minutes either.  I don't know whether it has an intermediate 
version, it caught the draft minutes in the middle of being edited, or it has 
something else.  I don't know whether it will automatically update to reflect 
the current draft minutes.

As one of the reasons that I want accurate topics in the minutes is to be able 
to quickly find topics by just looking at 
https://www.w3.org/services/meeting-minutes?channel=rdf-star&num=200 I would 
like to find out the reason for the mismatch and how to fix it.

peter



On 3/6/23 04:34, Pierre-Antoine Champin wrote:
> Thanks a lot Peter.
> 
> I have slightly modified your fixed IRC log, and pushed it online [1], and I 
> have regenerated the minutes accordingly [2].
> 
> [1] https://www.w3.org/2023/03/02-rdf-star-irc.txt
> [2] https://www.w3.org/2023/03/02-rdf-star-minutes.html
> 
> On 03/03/2023 17:00, Peter F. Patel-Schneider wrote:
>> Here is the edited text version.
>>
>> It would be useful to figure out a way to do this editing with fewer manual 
>> steps.
>>
>> peter
>>
>>
>> On 3/3/23 03:58, Pierre-Antoine Champin wrote:
>>> Thanks Peter for this,
>>>
>>> a few comments/precisions below,
>>>
>>> On 02/03/2023 20:11, Peter F. Patel-Schneider wrote:
>>>> TL;DR: See the attached file for modifications to today's meeting log.
>>>>
>>>> Here are some notes on how the working groups might be able to have better 
>>>> minutes of its meetings.
>>>>
>>>> The meeting minutes are prepared from the IRC messages occuring during the 
>>>> meeting.  Everyone at the meeting should be looking at the working group 
>>>> IRC channel - #rdf-star on irc.w3.org - during the meeting.
>>>>
>>>> There are a number of W3C services that listen in on the channel, send 
>>>> messages to the channel, and perform actions outside the channel.  Zakim 
>>>> and agendabot keep track of the agenda.
>>> Zakim also keeps track of the queue (hint, hint ;-)
>>>> RRSAgent publishes the log of the meeting.  Commands to these services are 
>>>> needed to ensure that the meeting log contains appropriate information to 
>>>> generate good minutes.   Commands are needed to start and end the meeting 
>>>> and associate a topic with it, to set up and progress through the agenda, 
>>>> to record attendance, to set up a scribe, and to generate a draft log and 
>>>> minutes of the meeting.  (It would be really nice if most of these 
>>>> commands were performed automatically.) There are also commands that can 
>>>> be used perform substitutions in the minutes.
>>> Some level of automation exists, e.g. "Zakim, start meeting" makes Zakim 
>>> send some intructions to RRSAgent.
>>>>
>>>> If everything is done correctly, a draft log shows up shortly after the 
>>>> end of the meeting and can be read by anyone (with a W3C account?).  For 
>>>> example, the draft minuteslog of the meeting of 2023 March 2 showed up at 
>>>> https://www.w3.org/2023/03/02-rdf-star-irc. Then formatted minutes showed 
>>>> up at https://www.w3.org/2023/03/02-rdf-star-minutes.html and were 
>>>> summarized in 
>>>> https://www.w3.org/services/meeting-minutes?channel=rdf-star&num=200
>>>>
>>>> The problem is that all this currently happens without any intervention 
>>>> from the scribe to fix up problems in the minues.
>>> I have tried to make these post-meeting fixes... but then I was absent for 
>>> the last calls (this is a "giving a fish, teaching to fish" situation, I 
>>> guess). This should indeed be considered a responsibility of the scribe, 
>>> although I am happy to help with this when I'm here.
>>>>   These problems can include scribing mistakes that were not picked up by 
>>>> substitution commands, incorrect agenda item boundaries, and missing or 
>>>> incorrect agenda items.   Ideally it should be possible to edit 
>>>> https://www.w3.org/2023/03/02-rdf-star-irc (or, even better, a version of 
>>>> this page without less markup) and have the formatted minutes and the 
>>>> summary regenerated.
>>>>
>>>> I downloaded https://www.w3.org/2023/03/02-rdf-star-irc and edited them to 
>>>> remove a few minor problems.  I've attached the result to this message. 
>>>> Hopefully this editing process will happen for future working group meetings.
>>> Thanks for this work... but could I be a pain and ask that you do it again 
>>> on the /text/ version of the log (accessible by appending .txt to the URL)? 
>>> I'm really not sure if I can reliably convert the HTMLized log to text in a 
>>> way that the minute generator will accept...
>>>>
>>>> peter
>>> [1] https://www.w3.org/mid/fb47d41d-1b6b-fb41-c72b-0249319fdcb8@w3.org

Received on Monday, 6 March 2023 14:59:40 UTC