Re: problems with minutes of 2023 February 23 meeting - from action https://github.com/w3c/rdf-star-wg/issues/26

My understanding of https://www.w3.org/2021/Process-20211102/#meeting-minutes 
and https://www.rfc-editor.org/rfc/rfc2119 is that working groups are to take 
and retain minutes of their meetings unless there are valid reasons to not do 
so and the implications of not doing so have been carefully considered.  I 
haven't been able to find either any such reasons or consideration so it 
appears to me that minutes are required for meetings of the working group.

The form of these minutes are, as you say, not determined by the W3C process 
document.  So the minutes could be very minimal - just attendance and 
resolutions, for example.  But what is in the minutes needs to be a valid 
description of what went on in the meeting - otherwise they are not minutes.

I pointed out several aspects of the document at 
https://www.w3.org/2023/02/23-rdf-star-minutes.html as of 2023 March 2, which 
to my mind makes it be unacceptable as minutes of the working group meeting of 
2023 February 23.  I also made recommendations on what needs to be changed in 
the document.  I did this at Ora's request during the meeting of 2023 March 2, 
although Ora's request is not scribed in the meeting minutes, only the action 
that I took in response to the request.

peter


On 3/5/23 10:24, Adrian Gschwend wrote:
>>   Neither of these are broken out in the minutes.  At the end of the
>> discussion the chairs said that they would come back with a proposal on the
>> topic, but no action item was created.   The proposal that came back on 2023
> 
> The W3C Process Document [1] recommends to do meeting minutes but as far as I can see it does not say anything about the form. I agree that there is a lot of room for improvement and as Ora and I mentioned we will be working on it but I don‘t see any ground on which you can *request* these things. If I miss any official document about that, please let me know. It is the first group I co-chair.
> 
>> March 2 only covered agendas and did not mention control of technical work.
> 
> We did discuss that but did not finish that discussion yet.
> 
>> There should be topics or subtopics for both of these discussions.
> 
> For the agenda I said what we will do for the moment. If this is not good enough for you, please make a written proposal so we have something concrete to discuss.
> 
>> There was no update of ongoing activities even though there is a large section
>> of the minutes under this topic.  There was a discussion of syntactic,
>> semantic, and modal predications from 17:28:47 to 17:57:35 which is in this
>> section even though there was an item in the agenda for it.  The topic for
>> this discussion should be corrected.
> 
> „Pull request are welcome.“
> 
> Regards
> 
> Adrian
> 
> [1]: https://www.w3.org/2021/Process-20211102/#meeting-minutes
>

Received on Sunday, 5 March 2023 21:05:28 UTC