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Google Docs, Archiving, and Accessibility

From: fantasai <fantasai.lists@inkedblade.net>
Date: Wed, 11 Nov 2020 16:19:51 -0800
To: spec-prod <spec-prod@w3.org>
Message-ID: <6e8904fd-7c4f-e5ff-1a12-94730629b3ac@inkedblade.net>
This is just a reminder that Google Docs are not archival [1], and they are 
not easily accessible from China, and therefore are not an appropriate way to 
maintain or publish working group records.

So while it might be OK to draft things in Google Docs or similar external 
services, it's not really OK to leave them there assuming they'll be there 
indefinitely.

Please make sure a copy of agendas, minutes, proposals, and other working 
group materials are stored by W3C--either on the W3C website, in a mailing 
list archive [2], or in a W3C-backed GitHub repository--and linked 
appropriately so that they can be found as easily as the temporary draft.

This makes sure that working group materials can be accessed by our whole 
community now and in the future. Thanks!!

~fantasai

[1] https://9to5google.com/2020/11/11/google-docs-storage/
[2] You can send attachments, such as exported PDF or HTML documents:
     * to the publicly-archived mailing list www-archive@w3.org
         https://lists.w3.org/Archives/Public/www-archive/
     * to the Member-only archived mailing list w3c-archive@w3.org
         https://lists.w3.org/Archives/Member/w3c-archive/
     These attachments will be available from the list archives and
     can be linked from minutes, github issues, etc.
Received on Thursday, 12 November 2020 00:20:07 UTC

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