Re: PROPOSAL: Weekly Meetings & Organization.

On 25 Apr 2011, at 15:52, Stéphane Corlosquet wrote:

> Apologies for reacting so late... I thought I could make it to the new time, but every week I have to cancel and send my regrets. Could we alternate the times (and day too if ppl want) of the calls? We could have a call on Monday 16:00 UTC on odd weeks, and a call at a different time/day on even weeks. Personally I care more for the time of the day than the day of the week.
> 
> I've started a poll which includes each day of the week (ignore the actual dates) to see if there are more than just myself willing have a call earlier:
> http://doodle.com/qyz74d6dnqxxd6my

I am of course fine with any hour.

It does indeed seem like we have had less people on the conf call since the hour change even though we have been very busy recently. 

It might have been that our having  more meetings (every week instead of biweekly) has had an effect as well as the holiday season,... 

Henry

> 
> Steph.
> 
> On Mon, Apr 4, 2011 at 1:14 PM, Nathan <nathan@webr3.org> wrote:
> Hi All,
> 
> I'd like to propose that we have weekly meetings every Monday at 16:00 UTC from April 11th onwards.
> 
> If anybody has any objections or is otherwise engaged every Monday at this time, then please do say before Friday the 8th April.
> 
> Meeting Time/Location:
>  Mondays, Weekly, from April 11th 2011
>  Time: 1600 UTC
>  W3C Zakim bridge, telecon code: WEBID (93243)
>     SIP: zakim@voip.w3.org
>     Phone US: +1.617.761.6200
>     Phone UK: +44.203.318.0479
>     Phone FR: +33.4.26.46.79.03
>  irc://irc.w3.org:6665/#webid
>  Duration: 60 minutes
> 
> Scribes:
>  - We'll generate a (random) scribe list and match them up to related dates, for an example see: http://www.w3.org/2011/rdf-wg/wiki/Scribes
>  - If for any reason you can't scribe (ever) then do say so we can remove you from the rotation.
>  - If for any reason you won't be able to attend a meeting which you are due to be scribing, please let us know via the mailing list so an alternative can be arranged.
>  - To save any unwanted surprises, I'll scribe the first weekly meeting on the 11th.
> 
> Generic Meeting Agenda:
> 1. Accept minutes from previous meeting
> 2a. Action Item Review
>     http://www.w3.org/2005/Incubator/webid/track/actions/open
>     http://www.w3.org/2005/Incubator/webid/track/actions/pendingreview
> 2b. Issue Closing
>     (more below)
> 3. Anything else we need to discuss in the telecon?
>    (a time to raise any important news, updates etc)
> 4. A List of 1-4 predetermined ISSUEs or Topics, tbd weekly by the Chair in advance.
> 
> Generally:
>  - I'd like us to try and get working through the open/raised issues:
>    http://www.w3.org/2005/Incubator/webid/track/issues/raised
>    http://www.w3.org/2005/Incubator/webid/track/issues/open
> .. and advance the products:
>    http://www.w3.org/2005/Incubator/webid/track/products
> .. so that we all feel that the time we commit to the meetings is well spent, and typically is centred towards making progress on the issues and products, pre discuss on the list, then come to final resolutions on the calls.
> 
> Quorum and resolving issues:
>  - to close an issue, Quorum is usually 1/3 of the active members in a group (in our case that would be 12). However I'd suggest that we specify 6 plus-ones to move an issue to preliminarily close an issue, at which point the ISSUE will be moved to a "Pending Review" status.
>  - For any issue we propose to close, the resolution must be sent to the mailing list and left on "Pending Review" for one week so that others get a chance to comment on any proposed solution, or raise any last minute objections/points/clarifications.
>  - After one week of "Pending Review", all issues requiring no further discussion will be closed at the subsequent meeting, and any issues requiring further telecon time / another vote will be placed on the Agenda by the Chair.
> 
> Does that all sound okay?
> 
> Best,
> 
> Nathan
> 
> 

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