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PROPOSAL: Weekly Meetings & Organization.

From: Nathan <nathan@webr3.org>
Date: Mon, 04 Apr 2011 18:14:28 +0100
Message-ID: <4D99FC74.9010606@webr3.org>
To: WebID XG <public-xg-webid@w3.org>, Story Henry <henry.story@bblfish.net>
Hi All,

I'd like to propose that we have weekly meetings every Monday at 16:00 
UTC from April 11th onwards.

If anybody has any objections or is otherwise engaged every Monday at 
this time, then please do say before Friday the 8th April.

Meeting Time/Location:
   Mondays, Weekly, from April 11th 2011
   Time: 1600 UTC
   W3C Zakim bridge, telecon code: WEBID (93243)
      SIP: zakim@voip.w3.org
      Phone US: +1.617.761.6200
      Phone UK: +44.203.318.0479
      Phone FR: +
   Duration: 60 minutes

  - We'll generate a (random) scribe list and match them up to related 
dates, for an example see: http://www.w3.org/2011/rdf-wg/wiki/Scribes
  - If for any reason you can't scribe (ever) then do say so we can 
remove you from the rotation.
  - If for any reason you won't be able to attend a meeting which you 
are due to be scribing, please let us know via the mailing list so an 
alternative can be arranged.
  - To save any unwanted surprises, I'll scribe the first weekly meeting 
on the 11th.

Generic Meeting Agenda:
1. Accept minutes from previous meeting
2a. Action Item Review
2b. Issue Closing
      (more below)
3. Anything else we need to discuss in the telecon?
     (a time to raise any important news, updates etc)
4. A List of 1-4 predetermined ISSUEs or Topics, tbd weekly by the Chair 
in advance.

  - I'd like us to try and get working through the open/raised issues:
.. and advance the products:
.. so that we all feel that the time we commit to the meetings is well 
spent, and typically is centred towards making progress on the issues 
and products, pre discuss on the list, then come to final resolutions on 
the calls.

Quorum and resolving issues:
  - to close an issue, Quorum is usually 1/3 of the active members in a 
group (in our case that would be 12). However I'd suggest that we 
specify 6 plus-ones to move an issue to preliminarily close an issue, at 
which point the ISSUE will be moved to a "Pending Review" status.
  - For any issue we propose to close, the resolution must be sent to 
the mailing list and left on "Pending Review" for one week so that 
others get a chance to comment on any proposed solution, or raise any 
last minute objections/points/clarifications.
  - After one week of "Pending Review", all issues requiring no further 
discussion will be closed at the subsequent meeting, and any issues 
requiring further telecon time / another vote will be placed on the 
Agenda by the Chair.

Does that all sound okay?


Received on Monday, 4 April 2011 17:15:15 UTC

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