- From: Coralie Mercier <coralie@w3.org>
- Date: Wed, 16 Dec 2020 12:27:13 +0100
- To: Inclusion and Diversity Community Group <public-idcg@w3.org>
Hi all,
The minutes of the Inclusion and Diversity CG meeting held yesterday are available:
https://www.w3.org/2020/12/15-idcg-minutes.html
Reminder:
Please join the Positive Work Environment CG with which this group will merge.
https://www.w3.org/community/pwe/
Text version of the minutes:
============================
– DRAFT –
IDCG meeting 15 December 2020
[2]IRC log.
[2] https://www.w3.org/2020/12/15-idcg-irc
Attendees
Present
ada, Amy_Guy, Coralie, Dan, Estella, Judy, Lola_Odela,
Léonie, Nishad_Thalhath, rhiaro, Te_Leta, Tobie, tzviya,
wendyreid
Regrets
wseltzer
Chair
Léonie Watson
Scribe
rhiaro
Contents
1. [3]Merging with PWE CG
2. [4]Actions progress
Meeting minutes
<koalie> [5]Previous (2020-12-01)
[5] https://www.w3.org/2020/12/01-idcg-minutes.html
Merging with PWE CG
tink: we discussed the possibility of merging the two CGs,
there's a lot of activity in both groups but as coralie and I
need tos tep down as chairs, we decided joining forces would
make the most sense
… the PWE met and discussed this last week and cameto the
conclusioin that this was a good way forward
… all our activities on inclusion and diversity are going to
continue, but within the PWE CG
… apologies for some admin overhead
… if you're not already members of PWE please go and join up
<koalie> [6]https://www.w3.org/community/pwe/
[6] https://www.w3.org/community/pwe/
tink: so we can continue working on those activities
tobie: my concern is that it doesn't give the appearance from
the outside, no longer have an IDCG
tzviya: we're not going to close the IDCG, we'll leave it open
for several months, and on the email list and github everything
will be open
… liz and I are going to work on writing a draft charter that
we'll share with the group in the first meeting we'll have as a
joint group in january
… and we'll talk about the factw e're not closing down divisity
and inclusion efforts
… we want to make sure it does not look like we're closing down
these efforts
… we had discussion about which name to choose
… some of the feedback we got, while for some people it's
attractive to have a name like inclusion and diversity, for
some people it's not
… in particular people of colour are asked to step up to
represent the inclusion and diversity efforts and there's a lot
of fatigue that comes with that
… and there might be work happening in this group that's
attractive, the fact it's called the diversity group might be
unattractive
… we'll be continuing work on the ombudsperson program, which
people might have experience with, it's not traditionally
something done in a diveristy and inclusion group
… we want to welcome all voices but not have the fatigue of
being forced to represent a group
… but we're going to do everything we can to make sure it
doesn't look like w3c is closing down inclusion and diversity
efforts
tink: something to be said for the immediate practicality of
this plan - coralie and I will not be able to chair after the
end of this year
… Liz has kindly agreed to team up with tzviya to cochair the
new CG as it goes forward
<koalie> liz++
tink: one step at a time, we needed to find a solution that
will enable the activities of both groups to continue
<koalie> tzviya++
tink: as tzviya said we took up dan's suggestion we took up to
charter. Neither CG has a charter
… writing a more sensible charter seems like a good thing to do
… trying to get done before christmas is just impossible, so
thinking about that in the new year
… and even renaming the CG
… that encompasses what it wants to achieve butw ithout the
concerns tzviya raised
… that's theshort term plan. Everything after that, there's
clearly lots more work to do
<koalie> [Judy arrives]
Actions progress
torgo: we talked about the mentoring office hours thing, I saw
a test page go up, but I haven't see .. when is that due to
launch and what is the messaging around that?
… I saw my name on it, I'm happy to be part of it, but what is
the schedule and who is on tap to do that?
tink: we don't have an immediate scehdule, I was on the hook
but I haven't had time to think about messaging or anythign
beyond that
… we've collected the volunteers and the information is current
but I haven't had time or energy to take it further
… if someone can help with that that would be wonderful
… it's pretty close to being ready
tzviya: I haven't updated this in github but I was talkign to
sheila (?) from bocoup about how to better manage the reading
list
… she had some excellent suggestions,
… suggested we have a vetting committee of three people, and I
wanted to put out a call for volunteers to help me vet the
reading list
… we figure out a way to do this in github
… so if someone submits something we are responsible for
reading through the material and making sure it's worthwhile
… and will also help with some organisation
… and I have some items I'dl ike to add to the reading list,
but need some help vetting
… if anyone is interested in volunteering?
<koalie> [7]https://www.w3.org/community/idcg/
inclusion-and-diversity-office-hours/ (see password in zoom
chat)
[7] https://www.w3.org/community/idcg/inclusion-and-diversity-office-hours/
tink: anyone have time to put into that?
… maybe a good activity for some of the newer joiners to the CG
to get involved in
lola: what is the reading list for?
<koalie> the CG blog view should at some point be updated to
match [8]https://github.com/w3c/idcg/blob/master/
office-hours.html
[8] https://github.com/w3c/idcg/blob/master/office-hours.html
tzviya: it started off as something that those of us working on
the code of conduct collected, and expanded into here is stuff
you should know if you're working on inclusiveness and
diversity
… I wanted to add a whitepaper about dismantling racism
… there's al ot of information about people of colour in tech,
women in tech
… we try to keep it to articles more than books
… it's vetting things so people in the community can be
informed about what our biases are and perhaps how we can do
something about them
lola: I'd be happy to join that
tzviya: I'd like one more person
tink: I'd be happy to help, though I'm not sure if I'm the
right person to vet
estella: I would be happy to join
torgo: coralie posted a link about the office hours, I thought
I saw ap age with more names on
… so I think we have some sync issues here, my name isn't on
that list
… I saw a page that leonie sent me that did have my name
<koalie> most updated: [9]https://github.com/w3c/idcg/blob/
master/office-hours.html
[9] https://github.com/w3c/idcg/blob/master/office-hours.html
tink: the page I've been working on is in our repo
koalie: we started with the wordpress list and then we created
the github thing and we moved office hours between the github
list which is the most updated and the staged blog page in
github
… at some point we'll ahve to make those match or figure out a
way to show theo ffice hours from github
… the blog for the idcg was staged to show the office hours as
a page on the right hand side of the homepage
tink: it sounds like we've got a blog post that needs to be
complete
koalie: it's not a blog post it's a page
… I shared the password in the zoom chat
… there is the content that we had developed at the time which
is outdated now
tink: I'll take a look after the call
torgo: I'm happy to spot check the page but I don't control the
wordpress
… I think it'd be a good thing to publish and talk about before
the holidays
wendyreid: I want to give an update on the issue about the
statement
… I said this in an email, I haven't posted it yet, I did draft
after the meeting with Kim I drafted a new version of the
statement
… I was frustrated it didnt' do the job it was supposed to do
and I wanted to re-center the appropriate meaning
… I will post it in the issue once I add some changes
… I would love everyone's feedback
tink: thanks wendy, with full acknowledgement that I'm the
worst person to have a sensible opinion on whether it hits the
right note and intention or not, I thought it responded well to
a lot of Kim's feedback
… it'd be great to share it with the group
… Actual activity, this is good!
… Any more updates?
… I've noticed a few more WGs seem to be sending out welcome
emails by default now as opposed to the standard sysbot
messages
koalie: carin from the project team, there was an aspect of
project team work that was onboarding, as part of this she
created webhooks in github
… chairs can go in and create a template and use something that
looks like lisp with parantheses or curly bracets
… automaticaly every new CG or WG or IG participant receives
the welcome messge that the chair or co chair or team contact
have determined and the chairs and team contacts are ccd
… so that's very good progress for welcoming new people to any
of our groups
tink: that sounds good, anything more we can od to help with
that?
koalie: I was expecting more uptake for this, it takes very
little time to set up and is completely automated
… it uses the database.. when we fold the idcg within the pwe
group whether I was going to have to change anything and carin
said no, so long as the database is up to date
… maybe here there are some people who are cochairs of groups
and want to leverage this
tink: I was going ot ask if anyone had asked the chairs
… I didn't recall a message going out to chairs
… might be worth doing it again
koalie: there was one in october
tink: other chairs may not have had time, worth promoting or
asking team contacts
tzviya: I don't remember the message but I'm a chair, our team
contact pointed out to us that we could customise it
… people may have missed how to cusotmise it
… and a reminder to say this exists, make it useful
tink: It's certainly made things easier, before we were sending
out those emails manually
torgo: not sure which work item this is, I think it's in an
issue, some update on the call to action that we were
suggesting jeff make to the AC?
… what happened with that?
… we were askng jeff to challenge the AC to send more diverse
people to W3C
… I lost track of where that action stood or what the current
status was
… we had a draft text written at one point?
tink: I don't recall we got to that point. There is an issue
… we had a nomination guidence.. issue 18
<tink> [10]https://github.com/w3c/idcg/issues/18
[10] https://github.com/w3c/idcg/issues/18
tink: jeff was the last one to comment
torgo: seems to have got bogged down in some kind of debate
with chris wilson
tink: tobie had suggested a pledge by the looks of it
torgo: I don't know, I think chris is making a yes but kind of
arguement.. and I think we should be more strong about ...
there are multiple things we an do
… we shouldn't be stopped because we feel like oh well we can't
do anything
… I feel like that's the energy that chris is coming at us with
here in his response
… it's about how do companies that participate in w3c view the
contributions to standards internally when it comes to career
progression in their own orgs
… I heard something like this recently from somebody who is
working in w3c and is someone frm an underrperesented group and
told me their org doesnt' value thier work in this arena, it
doesn't count towards career progression
… as much as they would like to do this work
… I don't think w3c can have that much leverage over orgs to
encourage them to not think in that way
… but it doesn't mean we an't do anything
… we should be at least sending out a message from w3c, from
jeff ideally, saying we really want to encouarge, cajole,
convince
tink: i think you're right, getting a message out is probably
the firs tstep on a longer road
… it could be as simple as saying please do all you can to send
a diverse group of particpatins to w3c, and what does that mean
… we could include soem bullet points, look to people withing
your own communities that represent their own groups to find
volunteers
… it doesn't need to be complicated
torgo: I can write a message or a draft text
… this is an important point
koalie: there have been a few things done on our end, I can
think of 3
<koalie> ------------------------------------------
<koalie> More Diverse Set of Representatives
<koalie> ------------------------------------------
<koalie> This year we would like to challenge W3C members to
send more diverse
<koalie> candidates to virtual TPAC. Please encourage your
experienced colleagues
<koalie> to mentor them.
koalie: first, i the mail we sent early july to announce the
format of tpac, one of the sections in the middle was this ^
… that was made as a direct result of our conversatins within
this group
… but it wasn't from jeff
… second thing was that during the AC at tpac wendyreid gave a
presentation to the members about diversity
… and inclusion
… she made the difficult ask for them to send a more diverse
group or try to discuss that at least to get things in motion
… and jeff in his ceo overview introduced wendy's presentation
… he mentioned it there as well
… that's the three things I can think of
… but what we could get benefit from is advice from peple who
know how to drive similar campaigns because we don't know how
to do that
… as leonie said rightfully, what we can ask from w3c members
in terms of who they decide to send?
tink: it does make me wonder if tobie's idea of a pledge is
worth looking at
… a statement that is not there on behalf of the w3c, we
sidestep the need to go through AC endorsement
… but it is the thing that we could encourage our members to
sign up to
… see if we can encourage it by social influence
… as more member orgs say yes we'll commit to trying to uphold
this kind of pledge for diverse contribution
… tobie is that what you had in mind?
tobie: yes it was, I'm wondering if it wold make sense to find
a few orgs who would support it when we do announcement about
it, earlier outreach to see who would be willing
… and determine exactly what people are pledging
torgo: I think a pledge is a good idea
… I was thinking about a request coming from w3c management to
the AC to encourage them, something along the lines of the text
that koalie mentioned for tpac but focussing more on w3c
working group and cg participation rather than tpac
… something like please consider diversity when making
deicsions about putting people forward to participate ....
*reads something really fast*
… better than not doing anything
… I think a pledge is also a great idea
… that could come from this group
… that doesn't need to be endorsed by w3c m or team
… that could be something this group produces
<Judy> +1 to the rough suggestion of text that Dan just gave;
it's explanatory, and encouraging.
tobie: there are orgs for which diversity and inclusion is
really important and they often talk about
… we should try ot leverage those who actually do care about it
tink: sounded like the words you just scribbled dan could be
both things
… the way you'd written it was very statemten like but
listening to you read them then it would be quite easy to
change it slightly so it became a "I pledge to.."
… it seems like the gist is probably quite closely aligned
tzviya: I like the direction of the pledge but in the past
we've talked about not just focussing on diversity but
inclusion
… we have samsung here, and amy from digital bazaar
… if we're looking for companies to spotlight we could do
something there
… one of the things we've been cautioned against is inclusion
… inviting people but also making them welcome
… I'd love to figure out how we get that inclusiveness message
in along with the diversity message
… I agree about shifting some of this work back to the
organisation
… I'd liek to talk about how we do that. I'ts important that
diversity and inclusion becomes a part of w3c and the core
messaging
… and we figure out what is the job of this CG and what is the
job of the organisation
… I want to know what the AB should be pushing w3c on
… it's important for us to think about what the job of this
group andwhich tasks we want tos pread around
… I welcome feedback with all of my hats on
… my logistics issue, I need some help associating peoples
github accounts with w3c accounts if you can shoot the link
… there's a page of instructions somewhere
… thanks wendy
tink: seemed like our immediate volunteer was dan to put some
words together
torgo: writing now
tink: that will give us something to use
tobie: Im happy to do review and work with dan
tink: the other thing, going back to tzviya's point about
making w3c welcming one someone has joined
… I wonder if there's any way we can between us get some
feedback from people who have joined or started to particpate
more recently
… I know we have several people who joined this cg for the
first time in the past few weeks, I don't know if any of you
are new to w3c as a whole
… possibly between us we have colleauges joining the community
for the first time. It would be good to talk to peple who have
recently been in that position to find out what their
experience was if theyr'e comfortable sharing it
… I have been at this far too long to remember what this was
like apart from scary and confusing (a long time ago)
… Any other actions/updates?
torgo: to reiterate, people who are currently i nthe idcg,
should join the pwe cg
… and after today we will be having joint pwe cg calls which
are both groups
tink: yep
tzviya: i'm goign to be sending an invitation for the first
meeting, which will be 19th january
… we have a month break
… I'll be around, feel free to reach out
… we can continue to do work
… we'll be sending an agenda, cleaning the trackers and merging
github repos, and working on a draft charter
… the meeting will be on tuesdays, 2nd and 4th, one hour later
than this meeting
… the first one will be on the third tuesday because of
availability
… I'll be sending an agenda a week in advance and we look
forward to seeing you there
torgo: is there a slack channel on the w3c community slack that
we're using or we can spin up to encourage more async
communication?
… I'm happy to do that
tzviya: yeah do it
torgo: I'm doing it now
<koalie> people may join the W3C community slack using
<[11]https://join.slack.com/t/w3ccommunity/shared_invite/
zt-cr70arnm-znGpbS~9_7KdQ9tK9XIzMA>
[11] https://join.slack.com/t/w3ccommunity/shared_invite/zt-cr70arnm-znGpbS~9_7KdQ9tK9XIzMA>
<koalie> rhiaro, yes, w3c team and w3c community (free plans
for both, though)
tzviya: we had the discussion in pwe about naming but not in
this group. how do people feel in this group about whether we
go pwe or inclusiveness and diversity?
… anybody have any strong feelings?
tobie: outside of what I said at the beginning, no
tink: we'll continue with these actions, which ever group they
are in
… thanks all
tink: I hope you all get some down time and can relax as much
as possible
… thank you all so much for your time and effort
tzviya: thank you leonie and coralie for chairing!
<tink> @Coarlie could you send me an email with links and info
for finding/editing the office hours blog post?
<koalie> yes, tink, will do
<koalie> rhiaro, let me find a better link for w3c community
slack, then
<koalie> rhiaro, [12]https://twitter.com/w3c/status/
1252972104456306688
[12] https://twitter.com/w3c/status/1252972104456306688
thanks koalie, that works
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Maybe present: koalie, lola, tink, torgo
--
Coralie Mercier - W3C Marketing & Communications - https://www.w3.org
mailto:coralie@w3.org +337 810 795 22 https://www.w3.org/People/Coralie/
Received on Wednesday, 16 December 2020 11:27:18 UTC