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Re: Pittsburgh meeting logistics (22 Oct and 23-24 Oct)

From: Thomas Baker <tbaker@tbaker.de>
Date: Tue, 24 Aug 2010 18:27:50 -0400
To: "Ray Denenberg, Library of Congress" <rden@loc.gov>
Cc: 'public-xg-lld' <public-xg-lld@w3.org>
Message-ID: <20100824222750.GA3684@octavius>
Hi Ray,

On Tue, Aug 24, 2010 at 04:48:04PM -0400, Ray Denenberg wrote:
> Questions/comments:
> 
> 1. Members of a W3C WG or XG attending a meeting of that group should not
> need to register for a meeting of a different group just because the W3C
> meeting happens to be a joint meeting of the two groups -- Particularly when
> this is a three hour meeting, and it is necessary to register for a full
> day, at $280. 

The idea for making this a joint meeting came up when we saw
that a number of XG members were planning to attend DC-2010.

As we (i.e., the chairs) see it, the meeting is "optional"
for XG members.  

It is good opportunity to discuss a topic -- "application
profiles", one of the many topics of interest to the XG --
with a community for which that is a fundamental theme, but
in a perspective broader than that of the DCMI Architecture
Forum per se (e.g., Marcia on application profiles in the
FRSAD context).  DCMI is undertaking a critical review of its
technical approach in an area where the XG should itself be
identifying needed next steps and follow-on actions.

> 2. If as stated there is strong consensus to end at noon Sunday, is there
> perhaps consideration for the possibility of ending Saturday instead? Can
> much be accomplished on Sunday if we end at noon?

On the basis of my experience, a full meeting day followed
by an evening of socialization (during which the ideas often
flow), is ideally followed by a half-day in which the ideas of
the evening before can be captured in drafts.  Some of the best
meetings I have ever attended were one and a half days, and
the evening in-between was an important part of their success.

If people need to get back home earlier, we do not want to
require participants to stay the extra night.  On the other
hand, if people are coming from far away, it is a pity not
to use the face time to best effect.

What do others think?

> 3. Saturday morning start time is not listed. Some of us are contemplating
> flying or driving in Saturday morning. What time do you think we will
> convene?

We haven't discussed this yet.  I was picturing 9:00 or, at
the latest, 10:00.  If we were to find that many participants
prefer to stay only for Saturday, we would need to get as
much possible done on that day.

Again, what do others think?

I suggest we discuss this on Thursday's call.

Tom

-- 
Tom Baker <tbaker@tbaker.de>
Received on Tuesday, 24 August 2010 22:28:49 GMT

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