Meeting Hosting Requirements (ACTION-123)

Tyler,

you had asked about the requirements for hosting Working Group
Meetings.

Some material on the web:

  http://www.w3.org/Guide/hosting.htm
  http://www.w3.org/2006/03/hostnetworkrequirements.html

The key requirements are as follows:

- Meeting room with projection equipment and a speakerphone that
  enables people on the phone to follow conversations in the room
  (as opposed to enabling to just hear somebody who gives a
  presentation).  A long cable to the projection equipment tunrs out
  to be very useful.

- Internet access (wireless) for everybody; preferably transparent;
  IRC, Web, ssh are indispensable.

- Enough power outlets!

- Seating: U-shape preferred for WG meetings.

- Breakfasts and lunches are usually provided by the host; in some
  cases, some other member of the group might end up sponsoring
  these.

- No NDAs!

  "W3C meetings focus exclusively on the business of W3C's work
  programs. As such, W3C meetings are governed by W3C policies,
  procedures, and process. Therefore, W3C workshops, Technical
  Plenaries, Group meetings and other W3C-sanctioned events shall
  not be conducted on the premises of organizations that request W3C
  meeting participants to sign non-disclosure agreements in order to
  gain access to the host's facilities. Any proposal to host a W3C
  meeting shall be accompanied by information regarding the
  facility, meeting participation, and other conditions associated
  with meeting hosting and participation. The Team shall determine,
  after discussion with the meeting Chair and prospective host,
  whether the offer can be accepted by W3C."

    -- http://www.w3.org/2004/06/NoNDAPolicy.html

Cheers,
-- 
Thomas Roessler, W3C  <tlr@w3.org>

Received on Friday, 9 February 2007 09:47:08 UTC