- From: Jeff Jaffe <jeff@w3.org>
- Date: Thu, 31 Jul 2014 14:55:03 -0400
- To: "public-w3process@w3.org" <public-w3process@w3.org>
- CC: Stephen Zilles <szilles@adobe.com>, Charles McCathie Nevile <chaals@yandex-team.ru>
- Message-ID: <53DA9107.7080200@w3.org>
Sorry. Meant to also send this to the process CG. Jeff -------- Original Message -------- Subject: Restarting the W3C Process Task Force -- The Procedures the AB is Using in Revising the W3C Process Document Date: Thu, 31 Jul 2014 13:52:56 -0400 From: Jeff Jaffe <jeff@w3.org> To: w3c-ac-forum@w3.org <w3c-ac-forum@w3.org>, W3C Team <w3t@w3.org>, Chairs@w3.org <Chairs@w3.org> CC: ab@w3.org <ab@w3.org>, Charles McCathie Nevile <chaals@yandex-team.ru>, Stephen Zilles <szilles@adobe.com> *The Goal *(of the W3C Process Document Revision) Continue the updating of the W3C Process Document. This includes making it as simple and straightforward as possible (consistent with IPR and legal considerations, specification quality, fairness, and transparency) and responding to the issues raised with respect to the process, including those not related to chapter 7, and those not addressed in the "process 2014" revision. *The Mechanism* The AB is responsible for evolving the W3C Process [1]. Recognizing the wide set of people that are interested in the process and the success of the Chapter 7 Task Force[2], the AB had delegated the work of preparing the process revisions to a Process Document Task Force (TF). This TF will do all of its work in the open with public access, as it has done recently, using the mailing lists and trackers of the W3Process CG. The work authorized by the AB will proceed in two steps in parallel: ProcessDoc2015 and ProcessDoc2016. The AB has delegated the responsibility for prioritizing the issues the TF considers for ProcessDoc2016 to the TF. The TF will be chaired by Steve Zilles and the Process Document Editor will be Charles McCathie Nevile. Consistent with its responsibility[1], the AB will decide on forwarding the TF results to the AC for comment and review. [1] http://www.w3.org/2005/10/Process-20051014/processdoc.html#GAProcess [2] https://lists.w3.org/Archives/Member/w3c-ac-members/2014AprJun/0027.html Many of the changes envisioned in the Agile Process effort [3] have been implemented in the revision of Chapter 7, but there are a few changes that needed to be made outside chapter 7. In addition, new issues were raised during the development of the revised Chapter 7. This re-launching of the Process Document TF is being done to process these remaining issues and any others that arise. [3] https://lists.w3.org/Archives/Member/chairs/2013OctDec/0075.html The AB is re-launching the TF with two tasks: ProcessDoc2015, a short term structural update and the prioritization and processing of the outstanding issues. The short term structural update has three sub-tasks: (1) the removal of "Activities" a step already approved by the AB; (2) splitting the current Process document into three separate documents: an "administrative" document containing introduction/references/table of contents, a document relevant to Members, and a document with information relevant to participants in general that includes the Recommendation process but also things like group decisions, and who can participate under what conditions; and (3) fixing editorial issues that arose with the 2014 Process document and any other issues on which consensus is reached in time to allow at least two rounds of AC review. The focus of the second task, ProcessDoc2016, is to prioritize the Open Process Issues [4] and begin the resolution of these issues. This prioritization effort will be done openly and controlled by the TF operating within the W3Process CG as noted above. It is expected that the prioritized Issues not resolved on the ProcessDoc2015 schedule will be resolved in ProcessDoc2016 or a subsequent Process document update. [4] http://www.w3.org/community/w3process/track/ The AB asked that the TF have a draft of ProcessDoc2015 that can be sent to the AC, Team and Chairs for comments by mid-September and can be discussed at the TPAC meeting in October. ProcessDoc2016 is expected to proceed in parallel, but to take longer due to the number of issues to consider. The discussion of the Process is open to everyone, but, particularly, AC Representatives and Working Group Chairs are invited to participate in the CG discussions on the process topics that concern them. The TF will publish [5] Editors Drafts and Working Drafts of revisions to the process document. [5] https://dvcs.w3.org/hg/AB/raw-file/default/cover.html *FAQs* *How can AC Representatives and Working Group Chairs participate?* They can best participate by following what is happening in the CG, both on the CG's e-mail list (public-w3process@w3.org) and on its Issue Tracker[4 above]. This can be done most easily by joining the CG, but it can also be done by monitoring mail archive and tracker without having to join the CG. *Will the Process Document Task Force have regular meetings?* Yes, we have found that issue resolution proceeds more rapidly with regular telephone meetings. A poll will be circulated on the W3Process mailing lists to determine a time. *Are CG members empowered to raise issues?* Yes, they can raise issues on the CG Issue Tracker[4 above]. These will be considered, prioritize and responded to by TF members. *Can CG members edit the Process Document drafts?* No, only the Process Document Editor is empowered to edit the editor's drafts and only the Advisory Board is empowered to publish new Working Drafts. Suggested edits can be sent to the CG Tracker and will be handled per the previous question. *Can the CG comment on and decide issues for itself?* Yes, such decisions are, per the scope of the CG, suggestions to the AB for how the Process Document should evolve. It is a bit awkward for the AB and the CG to share an Issue Tracker because they are independent Groups, but because the topic is of interest to both groups, sharing the Issue list seems to be likely to be more productive than having two separate lists. Therefore, comments on what the TF is doing (or not doing) with the Process Document are certainly welcome and a main reason for sharing the discussion space between the AB TF and the CG. It is possible that the TF and the CG could come to different conclusions on an issue, but would seem to be unlikely given the method (outlined above) that the TF will use for its work. In the case of disagreements, this will be documented in the wiki page [6]. [6] https://www.w3.org/community/w3process/wiki/ABIssue *Is the AB taking over the CG?* No, The CG has its role of "examining the way W3C works and propose improvements to the formal processes." As noted above, it can continue to do this independently of what is happening in the AB. Hopefully there will be more cooperation between the two communities than independence, but the two Groups are structurally independent. *What is the schedule?* The goal of the W3C Process TF is to have a complete version of the W3C Process Document that implements the ProcessDoc2015 sub-tasks by the September time frame. That will be the current focus. Other issues may or may not get addressed during this focus period. This document will be reviewed by the AB and when appropriate will be forwarded as a Working Draft for review by the AC, Team and the Chairs. Depending on the nature of comments received, the document will be updated and forwarded for AC Review as a Proposed Recommendation. It is expected that this latter step will occur no later than the May 2015 AC Meeting. In parallel with the completion of ProcessDoc2015, work on ProcessDoc2016 will begin in earnest once the initial draft of ProcessDoc2015 is sent for Review as a Working Draft. Jeff Jaffe, Chair, W3C Advisory Board Steve Zilles, Chair, W3C Process Document Task Force Chaals McCathie Nevile, Editor, W3C Process Document
Received on Thursday, 31 July 2014 18:55:10 UTC