Action updates [Was: [Minutes] 15 Oct TPAC Program Committee meeting]

On 15 Oct 2012, at 5:11 PM, Ian Jacobs wrote:

> Hi all,
> 
> Minutes from today's call:
> http://www.w3.org/2012/10/15-tpac-minutes
> 
> Summary:
> 
> * We have lots of sessions
> * We have had only 2 request for pre-selected sessions.
> 
>   ACTION: Ian will write to TPAC attendees one last time (17 Oct) reminding them to add sessions, and indicating that on 19 Oct we will preselect only those for which we get requests. If we get more than 6 or 7 Ian will convene a program committee call.

Done.

> 
> * Since we have lots of sessions in the wiki, we turned to logistics. 
> 
>   a) Jeff suggested we use part of the agenda building time to accomplish multiple tasks in parallel, including:
>        - Having people propose sessions
>        - Doing some basic chair training
> 
>       One idea was to have a "Chairing a session good practices" break mid-way through agenda building.
> 
>       ACTION: Ian to propose a way to use 1 hour agenda building for parallel purposes (agenda building, chair training, participation encouragement)

My proposal is that during the 1 hour agenda building session, Tantek and I do this:

 - 5 minutes: Icebreaker (meet someone new)
 - 5 minutes: How the day works. We answer a few FAQ questions and demonstrate how to put a session on the board.
 - 40 minutes: People put sessions on the board
 - 10 minutes: We go over good practices for running a session. [Note: People can still put sessions on the board during this time if necessary.] The reasons to put this session at the end of the hour are: (1) we don't waste time interrupting people during the agenda building frenzy and (2) the people who will be running sessions now know who they are and they may be more likely to pay attention.

I have also added some information about encouraging international participation (and managing language barriers) to the FAQ.

> 
>  b) Ian also remembered that we want to share the good practices with people in advance. This led to another action
>     to be sure all the sequencing works (of when we will do what, and who will be where, etc.).
> 
>     ACTION: Ian to write up the choregraphy for tuesday evening through Weds

I have added information to:
 http://www.w3.org/wiki/TPAC2012-Planning#Before_the_Plenary

I would like to organize a 30-minute rehearsal for newbies on Tuesday evening. I have written to Alexandra to get space.

Ian
--
Ian Jacobs (ij@w3.org)    http://www.w3.org/People/Jacobs/
Tel:                                      +1 718 260 9447

Received on Thursday, 18 October 2012 04:05:28 UTC