RE: Selecting a time for a teleconference, time shifted distributed meetings, and offers for hosting face to face meetings

Hi. Dave and all.

> -----Original Message-----
> From: Dave Raggett [mailto:dsr@w3.org]
> Sent: Tuesday, January 01, 2013 3:26 AM
> To: public-sysapps@w3.org
> Subject: Selecting a time for a teleconference, time shifted distributed
> meetings, and offers for hosting face to face meetings
> 
> Now that the Jan 1 deadline for phase 1 proposals is upon us, we will need
> to start work in earnest.  Finding a mutually convenient time for
> teleconferences will be challenging as sysapps participants are scattered
> across North America, Europe and Asia, e.g. 8am in California, is 5pm in
> Europe, midnight in Shenzhen, and 1am in Seoul and Tokyo.

This is too complicated issue and now I don't have any idea. So for me, this
is not too bad because probably I can go to sleep at 2am ;)

> We could even out the pain by rotating timeslots, so that a weekly call
> takes place at the same time every three weeks.  None of the W3C working
> groups that have tried it have stuck with this model as it is just too
> confusing.

To me, I prefer to fix the schedule than rotate it.

> We could also plan on relatively frequent face to face meetings, as this
> would make it possible to make a lot of progress quickly. For that I am
> looking for volunteers to host meetings.  This seems like a matter of
> urgency as the working group gets up to speed. January 2013 is too short
> notice. What do people think about February (week of Monday 4th, or Monday
> 18th), or March (week of Monday 4th or Monday 25th)? Not everyone would
> need to attend every meeting, but there would need to be a core of people
> present who are involved in working on the phase 1 proposals.

I agreed that we have f2f meeting soon because we got most of proposals. For
the location,
I hope the first F2F meeting is held in the Silicon valley or San Francisco
area because active members of the group is in there. 

> A further idea is to use Google Docs for time shifted distributed
meetings.
> Adam and Wonsuk would create a fresh agenda each week with the pending
> actions, and a brief description for each agendum.
> Participants would then record their presence by adding themselves to the
> list of participants, add details of progress on their actions, and
> respond to the various agenda items as these are worked upon by the
> participants.  The meeting could last for 48 hours to give everyone a
> chance to respond. The Chairs would add new actions and chase people who
> fail to respond in a timely manner.

I am not sure this could be working well in the longtime, because of
complicated schedule.


Best regards,
Wonsuk.

> We also have email and the associated web archive, as well as the W3C IRC
> server for the sysapps chat channel (#sysapps on irc.w3.org port 6665).
> There are many good IRC clients and you can also use a web browser, e.g.
> just try http://irc.w3.org/ and type your nick name  and #sysapps for the
> channel then connect. Finally, we have the wiki.

> Your comments please!
> 
> --
> Dave Raggett <dsr@w3.org> http://www.w3.org/People/Raggett

Received on Wednesday, 2 January 2013 13:53:13 UTC