Re: Taking Notes for Social Web CG taskforce meetings

Thank you Emelia!

On Sat, Dec 6, 2025, 3:23 PM Emelia S. <emelia@brandedcode.com> wrote:

> Okay, as a follow-up, whilst there is https://pad.w3.org, it requires all
> visitors to authenticate via basic authentication
> with their W3C Account credentials (which is a pain with password managed).
>
> This doesn't really support the "walk-in" nature of the community group
> meetings.
>
> As such, I talked to the person sponsoring the VPS for the
> activity-summary-bot (which should be back working tomorrow),
> and they agreed I could run anything needed for the Social CG on that
> server.
>
> So we now have https://notes.socialcg.org/about
>
> Yours,
> Emelia
>
> On 4 Dec 2025, at 22:44, Emelia S. <emelia@brandedcode.com> wrote:
>
> Hi all,
>
> (This was originally posted at:
> https://activitypub.space/topic/80/taking-notes-for-social-web-cg-taskforce-meetings
> )
>
> I've recently had some questions about what tool to use for note taking
> during taskforce meetings, personally I've been using hedgedoc from
> social.coop, but it's a private instance and you need an invited account.
> I've also used hackmd in the past. I've seen other taskforces use Google
> Docs, and I think one even used CryptPad.
>
> Officially the W3C way of scribing meetings is via an IRC bot:
> https://www.w3.org/2006/tools/wiki/WebExBestPractices#Meeting_Record_(Minutes)
>
> However, this isn't necessarily the most approachable to many members of
> the Social Web CG.
>
> At the end of the day, the most important part is that taskforce leads
> capture meeting notes and preserve them, e.g., in the taskforce github
> repository on swicg or swicg/meetings. (I could also automate taskforce to
> swicg/meetings sync)
>
> I currently own the socialcg.org and swicg.org domains, and I'd be happy
> to spin up a hedgedoc server on a subdomain there that taskforce leads can
> use for creating and taking meeting notes. However, to do this I'd need to
> figure out some funding for it (not particularly a lot, but some amount of
> money — somewhere in the range of €60-180 a year, I'd guess).
>
> What tooling would you like to use for taking meeting notes? Would having
> a hedgedoc install for the CG be valuable?
>
> (I am also in the process of hosting the Activity Summary Bot on a VPS,
> which produces these emails to the mailing list weekly:
> https://lists.w3.org/Archives/Public/public-swicg/2025Oct/0028.html — it
> was running on github actions but kept failing there due to GitHub
> restrictions, so I've had a VPS on a server sponsored by one of the large
> fediverse hosts to replace GitHub Actions for more reliable delivery)
>
> Yours,
> Emelia Smith
>
>
>