Re: Taking Notes for Social Web CG taskforce meetings

Okay, as a follow-up, whilst there is https://pad.w3.org <https://pad.w3.org/>, it requires all visitors to authenticate via basic authentication
with their W3C Account credentials (which is a pain with password managed).

This doesn't really support the "walk-in" nature of the community group meetings.

As such, I talked to the person sponsoring the VPS for the activity-summary-bot (which should be back working tomorrow), 
and they agreed I could run anything needed for the Social CG on that server. 

So we now have https://notes.socialcg.org/about 

Yours,
Emelia

> On 4 Dec 2025, at 22:44, Emelia S. <emelia@brandedcode.com> wrote:
> 
> Hi all,
> 
> (This was originally posted at: https://activitypub.space/topic/80/taking-notes-for-social-web-cg-taskforce-meetings )
> 
> I've recently had some questions about what tool to use for note taking during taskforce meetings, personally I've been using hedgedoc from social.coop, but it's a private instance and you need an invited account. I've also used hackmd in the past. I've seen other taskforces use Google Docs, and I think one even used CryptPad.
> 
> Officially the W3C way of scribing meetings is via an IRC bot: https://www.w3.org/2006/tools/wiki/WebExBestPractices#Meeting_Record_(Minutes)
> 
> However, this isn't necessarily the most approachable to many members of the Social Web CG.
> 
> At the end of the day, the most important part is that taskforce leads capture meeting notes and preserve them, e.g., in the taskforce github repository on swicg or swicg/meetings. (I could also automate taskforce to swicg/meetings sync)
> 
> I currently own the socialcg.org and swicg.org domains, and I'd be happy to spin up a hedgedoc server on a subdomain there that taskforce leads can use for creating and taking meeting notes. However, to do this I'd need to figure out some funding for it (not particularly a lot, but some amount of money — somewhere in the range of €60-180 a year, I'd guess).
> 
> What tooling would you like to use for taking meeting notes? Would having a hedgedoc install for the CG be valuable?
> 
> (I am also in the process of hosting the Activity Summary Bot on a VPS, which produces these emails to the mailing list weekly: https://lists.w3.org/Archives/Public/public-swicg/2025Oct/0028.html — it was running on github actions but kept failing there due to GitHub restrictions, so I've had a VPS on a server sponsored by one of the large fediverse hosts to replace GitHub Actions for more reliable delivery)
> 
> Yours,
> Emelia Smith