[w3c sml][agenda] 2008-06-05 SML

Sandy/Julia/Kumar, it appears you may be scribing this week. 

Chair: when sending out an agenda, use following format 
  [w3c sml][agenda] yyyy-mm-dd SML          in subject of email ([agenda] 
agreed to, rest chair's convention) 
Chair: when sending out an updated agenda, use following format, "n" = 
update number, 1st update == 2, etc. 
  [w3c sml][agenda][ver n] yyyy-mm-dd SML   in subject of email ([agenda] 
[ver n] agreed to, rest chair's convention) 
Scribe: read entire agenda, I restructured it so your "to do"s around the 
scribe list are time-sequenced 
  i.e. less to remember

The phone number to use for the SML WG teleconference is documented on the 
WG's administrative home page: 
http://www.w3.org/XML/Group/SML#phone 

Participants are invited to join IRC channel, as documented on the WG's 
administrative home page: 
http://www.w3.org/XML/Group/SML#irc

Teleconference Time and Length (two hours) 
Pacific   11 AM -  1 PM 
Mountain  12 PM -  2 PM 
Central    1 PM -  3 PM 
Eastern    2 PM -  4 PM 
UK         7 PM -  9 PM 
Paris      8 PM - 10 PM 
Beijing    2 AM -  4 AM (sorry)

Publication moratorium for the rest of this year:
 13 October, 12pm ET: Deadline for publication requests
                      before moratorium
 16 October:      Last publications before moratorium
 17 - 26 October: No publications
 27 October:      Publications resume

18 December, 12pm ET: Deadline for publication requests
                      before moratorium
22 December: Last publications before moratorium
23 December - 1 January: No publications
 2 January 2009: Publications resume

Proposed Agenda: 

1. Roll call (present/regrets/absent) 

2. Selection of Scribe based on list below
   New scribes see: 
   - Scribe Quick Start Guide 
http://dev.w3.org/cvsweb/%7Echeckout%7E/2002/scribe/scribedoc.htm 
   - Scribe FAQ 
http://lists.w3.org/Archives/Member/member-ws-policy/2006Oct/0001.html 
   - Instructions (steps "n-...") at the end of this agenda for reviewing 
and sending out minutes

   - PLEASE make any new Actions fully self-describing so they do not 
require the minutes as context.
     We found it awkward in the past to require going back to the minutes 
for context. 

Last Scribe Date        Member Name               Regrets pending 
2008-03-13              Gao, Sandy 
2008-04-17              McCarthy, Julia 
2008-04-24              Kumar, Pandit 
2008-05-15              Smith, Virginia 
2008-05-22              Lynn, James 
2008-05-29              Wilson, Kirk 
Exempt                  Arwe, John 
Exempt                  Dublish, Pratul 
Exempt                  MSM 
Exempt                  PH

3. Approval of minutes from previous meeting(s): 
   - http://www.w3.org/XML/SML/#records
   - 5/29 minutes outstanding

4. "from the CG" http://www.w3.org/XML/Group/SML#schedule
   - Register for Edinburgh!!  Registration closes this Friday 6/6.
     - If you are planning to attend via phone, please say so in the 
comments
           section of the registration
   - The rest of the XML Activity appears to be gravitating toward the 
week we selected
     in October (week of 27-31, with us meeting 28th-30th)... still 
tentative
 
5. Action items: goes faster if you update yours before the meeting...
   http://www.w3.org/2005/06/tracker/sml/

n-5. Review bugs with no keywords or target 

n-4. Review and attempt to reach consensus on other non-editorial bugs 
targeted for the next draft.
     Within each cluster, typically we look at them in this order
           "decided" (after the 2-week grace period for responses ends)
           "needsReview" (either we have consensus, it's no longer 
needsReview, or the editors need to re-spin the proposed text)
           "hasProposal" 
           "externalComments + reviewerNotSatisfied"
           "externalComments + neither( reviewerNotSatisfied , 
reviewerSatisfied )" aka "reach out again?"
           others

n-3. Scribe: update scribe list below in this meeting's minutes, for use 
in the next meeting's agenda: 
   Update the list below and sort it (LRU), leaving people who will be out 
for an extended period near the bottom 
   to keep the names of draftees for the current meeting near the top, so 
when the next agenda goes out people 
   will know if their name is at or near the top of the list to scribe 
next. 

Last Scribe Date        Member Name               Regrets pending 
2008-03-13              Gao, Sandy 
2008-04-17              McCarthy, Julia 
2008-04-24              Kumar, Pandit 
2008-05-15              Smith, Virginia 
2008-05-22              Lynn, James 
2008-05-29              Wilson, Kirk 
Exempt                  Arwe, John 
Exempt                  Dublish, Pratul 
Exempt                  MSM 
Exempt                  PH

n-2. Scribe: follow the steps in the Scribe Quick Start Guide through 
"Generate minutes" 
   http://dev.w3.org/cvsweb/%7Echeckout%7E/2002/scribe/scribedoc.htm 
   Also issue the command "rrsagent, make log public" since we are a 
public workgroup.

   DO NOT use tools that significantly change the source html, like Word, 
to do your editing.
   Those tools make compare tools to sanity check the scribe's edits 
unusable even though it
   renders fine visually (even here, some like Word remove W3C style 
sheets so it renders
   with subtle differences).

n-1. Scribe: (optional, but most often followed)
   Send the original and updated minutes to the meeting chair as an 
editorial check before
   sending to the full list.  Assume the chair will use a compare tool.
 
n. Scribe: send the minutes to the public mailing list 
   After the meeting, follow the conventions we have agreed on within the 
wg to help 
  people search the email archives more effectively, namely: 
    [w3c sml][minutes] yyyy-mm-dd SML     in subject of email ([minutes] 
agreed to, rest chair's convention) 
  As with agendas, if minutes are updated include a [ver n] "tag" as well.

----
n+1. Chair
     After meeting, update good standing list