[w3c sml][agenda] 2008-08-21 SML

Julia->Kirk->Kumar will be scribing



Chair: when sending out an agenda, use following format

  [w3c sml][agenda] yyyy-mm-dd SML          in subject of email ([agenda]

agreed to, rest chair's convention)

Chair: when sending out an updated agenda, use following format, "n" =

update number, 1st update == 2, etc.

  [w3c sml][agenda][ver n] yyyy-mm-dd SML   in subject of email ([agenda]

[ver n] agreed to, rest chair's convention)

Scribe: read entire agenda, I restructured it so your "to do"s around the

scribe list are time-sequenced

  i.e. less to remember



The phone number to use for the SML WG teleconference is documented on the

WG's administrative home page:

http://www.w3.org/XML/Group/SML#phone



Participants are invited to join IRC channel, as documented on the WG's

administrative home page:

http://www.w3.org/XML/Group/SML#irc



Teleconference Time and Length (two hours)

Pacific   11 AM -  1 PM

Mountain  12 PM -  2 PM

Central    1 PM -  3 PM

Eastern    2 PM -  4 PM

UK         7 PM -  9 PM

Paris      8 PM - 10 PM



Publication moratorium for the rest of this year:

 13 October, 12pm ET: Deadline for publication requests

                      before moratorium

 16 October:      Last publications before moratorium

 17 - 26 October: No publications

 27 October:      Publications resume





18 December, 12pm ET: Deadline for publication requests

                      before moratorium

22 December: Last publications before moratorium

23 December - 1 January: No publications

 2 January 2009: Publications resume



Proposed Agenda:



1. Roll call (present/regrets/absent)



2. Selection of Scribe based on list below

   New scribes see:

   - Scribe Quick Start Guide

http://dev.w3.org/cvsweb/%7Echeckout%7E/2002/scribe/scribedoc.htm

   - Scribe FAQ

http://lists.w3.org/Archives/Member/member-ws-policy/2006Oct/0001.html

   - Instructions (steps "n-...") at the end of this agenda for reviewing

and sending out minutes


Last Scribe Date        Member Name         Regrets pending
2008-05-22              Lynn, James         Until further notice
2008-07-10              McCarthy, Julia
2008-07-24              Wilson, Kirk        8/28, 9/4
2008-07-31              Kumar, Pandit
2008-08-07              Smith, Virginia           9/4, 9/11
2008-08-14              Gao, Sandy
Exempt                  Arwe, John
Exempt                  Dublish, Pratul     8/28
Exempt                  MSM



3. Approval of minutes from previous meeting(s):



8/14 call: http://lists.w3.org/Archives/Public/public-sml/2008Aug/att-0054/20080814-sml-minutes.html








4. Review and close the needsReview bugs



5. Formal vote on publishing the second LC draft and agree on the date on which the second LC draft will be sent to the webmaster for publication







in the next meeting's agenda:

   Update the list below and sort it (LRU), leaving people who will be out

for an extended period near the bottom

   to keep the names of draftees for the current meeting near the top, so

when the next agenda goes out people

   will know if their name is at or near the top of the list to scribe

next.


Last Scribe Date        Member Name         Regrets pending
2008-05-22              Lynn, James         Until further notice
2008-07-10              McCarthy, Julia
2008-07-24              Wilson, Kirk        8/14, 8/28, 9/4
2008-07-31              Kumar, Pandit
2008-08-07              Smith, Virginia           9/4, 9/11
2008-08-14              Gao, Sandy
Exempt                  Arwe, John
Exempt                  Dublish, Pratul     8/28
Exempt                  MSM




n-2. Scribe: follow the steps in the Scribe Quick Start Guide through

"Generate minutes"

   http://dev.w3.org/cvsweb/%7Echeckout%7E/2002/scribe/scribedoc.htm

   Also issue the command "rrsagent, make log public" since we are a

public workgroup.



   DO NOT use tools that significantly change the source html, like Word,

to do your editing.

   Those tools make compare tools to sanity check the scribe's edits

unusable even though it

   renders fine visually (even here, some like Word remove W3C style

sheets so it renders

   with subtle differences).



n-1. Scribe: (optional, but most often followed)

   Send the original and updated minutes to the meeting chair as an

editorial check before

   sending to the full list.  Assume the chair will use a compare tool.



n. Scribe: send the minutes to the public mailing list

   After the meeting, follow the conventions we have agreed on within the

wg to help

  people search the email archives more effectively, namely:

    [w3c sml][minutes] yyyy-mm-dd SML     in subject of email ([minutes]

agreed to, rest chair's convention)

  As with agendas, if minutes are updated include a [ver n] "tag" as well.




Thanks!
Pratul