- From: Jeanne Spellman <jspellman@spellmanconsulting.com>
- Date: Sun, 19 Mar 2017 19:45:33 -0400
- To: Silver Task Force <public-silver@w3.org>
- Message-ID: <d92f4f50-ea7a-3626-e5c2-2933af411d7f@spellmanconsulting.com>
Members of the Silver Community Group,
Before sending out these minutes, I noticed that all the notifications
of Task Force action items are being sent to the Silver Community Group,
which I think is noise for the Community Group. I will work on getting
those notifications transferred to another mailing list.
jeanne
HTML formatted minutes:
https://www.w3.org/2017/03/17-silver-minutes.html
Text of Minutes:
[1]W3C
[1] http://www.w3.org/
- DRAFT -
Silver Task Force Teleconference
17 Mar 2017
See also: [2]IRC log
[2] http://www.w3.org/2017/03/17-silver-irc
Attendees
Present
Sarah, Jan, Shawn, Jeanne
Regrets
jemma
Chair
jeanne, shawn
Scribe
jeanne, jan
Contents
* [3]Topics
1. [4]Researcher update
2. [5]Timeline update to multi-thread the research
3. [6]Create the onboard documents for all our active
areas where we need help
4. [7]Outreach to new members
* [8]Summary of Action Items
* [9]Summary of Resolutions
__________________________________________________________
Researcher update
<jeanne> scribe: jeanne
Sarah: I spoke with researchers from MSU yesterday
... They want to do a survey and would be looking at the
current state of how WCAG supports people with disabilities and
what user groups see are absent from addressing their needs. 6
months effort. The deliverable with be the survey and a short
writeup of their findings.
... How will they make use of the stakeholder list?
... we need to talk about how we will share the stakeholder
list.
... they need to work with their IRB about what they are doing
... I said I would get back to them today.
Jan: How are we going to document it? Will it be in the
researcher tracking sheet?
Sarah: Dave set up the project trracker.
<SarahHorton> Project tracker: Link for particiants on call
[10]https://docs.google.com/spreadsheets/d/1Bsqv595CnSzmUa2Tv53
duudNvn_ExTW6xGx-6_ECM7c/edit#gid=55201506
[10] https://docs.google.com/spreadsheets/d/1Bsqv595CnSzmUa2Tv53duudNvn_ExTW6xGx-6_ECM7c/edit#gid=55201506
[this is not a public link because it contains personal contact
information]
Sarah: I don't see that we have any surveys yet.
<scribe> ACTION: Jan to work with Jeanne and Dave to draft the
policies for using the stakeholder list. Also involve
researcher. [recorded in
[11]http://www.w3.org/2017/03/17-silver-minutes.html#action01]
[11] http://www.w3.org/2017/03/17-silver-minutes.html#action01
<trackbot> Created ACTION-73 - Work with jeanne and dave to
draft the policies for using the stakeholder list. also involve
researcher. [on Jan McSorley - due 2017-03-24].
Sarah: Pete McNally has also proposed a research project is
also a survey followed up by interviews. Deliverables will be
report and maybe a set of personas.
... his focus is on UX professionals. He will look at
researchers and designers. The questions he will address are:
... how well the structure serves these groups
... how well the structure serves learning and retention
... how accessiiblity supports business goals
... what are the reasons that accessibility is not on the
critical path of business
... how could we communicate the importance of accessibility to
the business community
... what aspects of WCAG do people drop
... what aspects of WCAG would people like to change
... he had a question of how much of the research he could do
at conferences
Jeanne: As long as the research is valid
Jan: I would be concerned about diversity of the population,
and a systematic approach
Sarah: But there is no restriction on talking about the work
and Bentley's involvement.
Jeanne: He can't say he is doing it officially on behalf of the
W3C, but he can say that he is working with the Silver task
force.
Sarah: Do we have an answer on do we want the raw data.
... Pete is estimating a 2 month effort.
Jeanne: We had better figure out the stakeholder name policy
soon, if he is doing a 2 month effort.
Sarah: Do we want to have a QA pass on the quality of the
survey before it goes out?
Jeanne: I want to do a quick check for W3C issues before it
goes out. I think if they are using our Stakeholder list, then
we need to be responsible for making sure it is generally ok.
Sarah: The Research and Development Task Force might be able to
help us.
... I'm ok with saying that if they are using our stakeholder
list then we should look at it. We can also offer it as
optional for other groups, but require it if they are using our
stakeholder list.
<scribe> ACTION: jeanne to follow up with Jason White about
helping review surveys. [recorded in
[12]http://www.w3.org/2017/03/17-silver-minutes.html#action02]
[12] http://www.w3.org/2017/03/17-silver-minutes.html#action02
<trackbot> Created ACTION-74 - Follow up with jason white about
helping review surveys. [on Jeanne F Spellman - due
2017-03-24].
<scribe> ACTION: jan to follow up with Dr. Butler to help with
research validity review [recorded in
[13]http://www.w3.org/2017/03/17-silver-minutes.html#action03]
[13] http://www.w3.org/2017/03/17-silver-minutes.html#action03
<trackbot> Created ACTION-75 - Follow up with dr. butler to
help with research validity review [on Jan McSorley - due
2017-03-24].
Jan: I'm still in the beginning of communication. I have 8
researchers I am working with. Sherry is helping me with ours.
... I made some modifications to the template form. I made a
folder on Google drive for each researcher, so they can put
documents there.
... I set up a long email to join the community group and
relevant links.
... I say that the folder is restricted to the Task Force and
the individual researcher
Jeanne: We could put the portion of the stakeholder list that
they are interested in, in that folder.
Timeline update to multi-thread the research
[14]https://docs.google.com/spreadsheets/d/1yqbKKSDAsQ9KkuXhxa5
di30CmZHpj4npZMoUDKRhSNU/edit#gid=0
[14] https://docs.google.com/spreadsheets/d/1yqbKKSDAsQ9KkuXhxa5di30CmZHpj4npZMoUDKRhSNU/edit#gid=0
<scribe> scribe: jan
Jeanne: We have broken the research into 2 phases
... Phase one is about structure and scope and phase 2 is about
content (e.g. are the needs of people with disabilities being
addressed, etc.)
... Phase 2 is more about what is going to be IN the guidelines
and so research related to phase 2 can run until July 2018
... For researchers that want more time, we can recommend that
they focus on research related to content
Sarah: I would recommend changing the start date for phase 2 to
the same start date as phase 1
Jeanne: We are pushing the due date for research projects
identified to March 31
... We need to start working on the stake holder interview,
which is pushed off until April 2017
... Jemma is working on the literature review, but we pushed
that due date out to December 2017
... We added dates to start working on a W3C workshop around
CSUN where we would invite our researchers to deliver their
papers at the W3C workshop. Day 1 would be paper presentations
and day 2 would be a day of finding solutions.
... Before CSUN, maybe have a pre-CSUN weekend where the W3C
workshop would be conducted. Researchers and developers would
be invited so that we could come up with some prototypes for
review.
... Our goal would be to announce the workshop at the same time
CSUN announces their call for presentations so that people have
time to prepare.
Sarah: We all need to be on the same page when we are talking
about prototypes
... I don't think we would need to have developers and CSS
people to help with that
Jeanne: Politically, there are a lot of advantages to having
something that people can look at and vote on before having to
have a charter approved.
... I believe it would help us get the pressure to make things
go through smoothly. I think it's important to let people see
the package, not just the standards document.
Sarah: I am a little concerned about the emphasis being on the
coding part, where the key to success is the substance of the
document
Jeanne: When I picture this happening, I picture groups of
people making multiple prototypes. It's like having functional
wireframes.
Sarah: It's the substance of the document that we are focusing
on, not the information architecture.
Jeanne: First we are building the structure of the document and
then we are putting the information into the structure.
Sean: The prototyping we are wanting to do is to determine
whether this prototype meets the needs of specific use cases;
it's not that it's centered around coding, but we are going to
need some coding to answer some of the usability questions we
have about how we're going to improve the usability of the
guidelines
Sarah: I just think we need to be careful about how we talk
about the prototype so that we are not talking about it as
though we are doing user testing
Sean: It's really more about understanding the needs of our
stakeholders and coming up with ideas, based on the research
and getting some ideas that will move the work forward
Sarah: One prototype might be a wall covered in post-its too,
so I just wanted to make sure that we're all thinking about it
in the same way.
... The reporting, analyzing, interpreting has been moved to
August
Jeanne: We can move it back to April since we now have some
researchers that will be done by then.
... Starting next fall we are going to have a double set of
needs on this task force because we are going to have
researchers who will be working on phase 2, but we will also
have to have people who can help with analyzing the findings of
phase 1
... We need to get more people into the task force because
there is going to be too much to do.
Sarah: What are we doing to get people into the task force?
Create the onboard documents for all our active areas where we need
help
Jeanne: We started a list of things that need to be in an
onboarding document for resarchers, for surveys, for people who
want to do interviews, and for anyone who joins the community
group but doesn't want to attend meetings
... We talked about putting these "documents" in several
places.
... Shawn suggested that we resend the welcome email where we
link to specfic tasks that people may want to choose in order
to help with Silver work (e.g. if you want to help with
surveys, link here - if you want to help with interviews, go
here)
... To make edits to the community group, you need to know HTML
to do it because it is in Wordpress
... The advantage to using the WIKI is that only people on our
taskforce can make changes to the WIKI
Shawn: For these kinds of pages where there are not going to
frequent changes, then people can make suggestions to the list
to change that information, so for "Welcome, here's how you get
started" pages, we can just stick that in the WIKI
... For information that may get changed more frequently, maybe
we could put those in the community group.
Sarah: I think Wordpress is easier than the WIKI and in the
WIKI, it can be hard to create effective architecture
<jeanne> ACTION: Jeanne to create onboard documents for
researchers and for helping with surveys [recorded in
[15]http://www.w3.org/2017/03/17-silver-minutes.html#action04]
[15] http://www.w3.org/2017/03/17-silver-minutes.html#action04
<trackbot> Created ACTION-76 - Create onboard documents for
researchers and for helping with surveys [on Jeanne F Spellman
- due 2017-03-24].
Jeanne: I think it has a lot to do with what you are used to.
We should probably be flexible and do both without duplicating
effort and having the same information in both pages.
Correction - "in both places"
Jeanne: Our emails to the public silver group are going to the
community group; we are not requiring them to come to meetings,
but they are welcome to if they are interested
Outreach to new members
Jeanne: I think we have a certain amount of personal outreach
that we need to do. I talked to a number of people who
expressed interest at CSUN that I need to follow up with
Sarah: I feel like, because I did an initial outreach to the
stakeholder group, I would love to do 1 more email to everyone
that I initially emailed that contains information on how to
get engaged with Silver, and then close out those personal
communications from me.
Jeanne: For example, for those who only want to answer surveys,
you will start to receive information from the April - June
timeframe and for people who want to do more, we give them
additional information on how to be more involved.
... I think we can start using members of the Community Group
as extended members of the task force.
Sarah: I could make a mailing list for Jeanne and/or Shawn to
send out the communication. We also might want to close the
stake holder list since we have the community group.
Jeanne: Do we have all of the stake holders we need in certain
roles?
Sarah: I think we can move forward. Our researchers will know
if we don't have enough people to fill certain roles, but our
researchers have enough connections to fill in
*jan to jeanne - I am fine just listening and typing
Jeanne: I am fine with closing the stake holder list if Sarah
is good with it.
Sarah: We have only have about 5 submissions since February, so
I would vote for closing it and then doing an email to all of
the stakeholders about how to get involved.
... will take the action of closing out the stakeholder
submission form
<jeanne> ACTION: jeanne with Shawn to draft a message to all
the stakeholders informing them that we expect surveys to start
in April - June, and invite those that want to contribute more
to join the community group [recorded in
[16]http://www.w3.org/2017/03/17-silver-minutes.html#action05]
[16] http://www.w3.org/2017/03/17-silver-minutes.html#action05
<trackbot> Created ACTION-77 - With shawn to draft a message to
all the stakeholders informing them that we expect surveys to
start in april - june, and invite those that want to contribute
more to join the community group [on Jeanne F Spellman - due
2017-03-24].
<jeanne> ACTION: Sarah to close the stakeholder form and
stakeholder list [recorded in
[17]http://www.w3.org/2017/03/17-silver-minutes.html#action06]
[17] http://www.w3.org/2017/03/17-silver-minutes.html#action06
<trackbot> Created ACTION-78 - Close the stakeholder form and
stakeholder list [on Sarah Horton - due 2017-03-24].
<jeanne> jan: be clear in the message to stakeholders that the
surveys will extend beyond April - June and there will be
multiple surveys
Jan: make sure that in the communication about surveys, that
you make it clear that the surveys will start between April and
June, but that there will be multiple surveys that will go
beyond June. They are not just going to start in April and end
in June.
Summary of Action Items
[NEW] ACTION: jan to follow up with Dr. Butler to help with
research validity review [recorded in
[18]http://www.w3.org/2017/03/17-silver-minutes.html#action03]
[NEW] ACTION: Jan to work with Jeanne and Dave to draft the
policies for using the stakeholder list. Also involve
researcher. [recorded in
[19]http://www.w3.org/2017/03/17-silver-minutes.html#action01]
[NEW] ACTION: Jeanne to create onboard documents for
researchers and for helping with surveys [recorded in
[20]http://www.w3.org/2017/03/17-silver-minutes.html#action04]
[NEW] ACTION: jeanne to follow up with Jason White about
helping review surveys. [recorded in
[21]http://www.w3.org/2017/03/17-silver-minutes.html#action02]
[NEW] ACTION: jeanne with Shawn to draft a message to all the
stakeholders informing them that we expect surveys to start in
April - June, and invite those that want to contribute more to
join the community group [recorded in
[22]http://www.w3.org/2017/03/17-silver-minutes.html#action05]
[NEW] ACTION: Sarah to close the stakeholder form and
stakeholder list [recorded in
[23]http://www.w3.org/2017/03/17-silver-minutes.html#action06]
[18] http://www.w3.org/2017/03/17-silver-minutes.html#action03
[19] http://www.w3.org/2017/03/17-silver-minutes.html#action01
[20] http://www.w3.org/2017/03/17-silver-minutes.html#action04
[21] http://www.w3.org/2017/03/17-silver-minutes.html#action02
[22] http://www.w3.org/2017/03/17-silver-minutes.html#action05
[23] http://www.w3.org/2017/03/17-silver-minutes.html#action06
Summary of Resolutions
[End of minutes]
__________________________________________________________
Received on Sunday, 19 March 2017 23:46:13 UTC