- From: John Foliot <john@foliot.ca>
- Date: Mon, 26 Apr 2021 12:12:03 -0400
- To: Lisa Seeman <lisa1seeman@gmail.com>
- Cc: public-personalization-tf <public-personalization-tf@w3.org>
- Message-ID: <CAFmg2sUVXn_XxTX=8yyCzYMiqQKAQ1Ur6FvW6nqs4D2DS3WZdg@mail.gmail.com>
+1 to a clear process. JF On Mon, Apr 26, 2021 at 11:35 AM Lisa Seeman <lisa1seeman@gmail.com> wrote: > Hi Folks, > I think going forward we would benefit from a clear decision making > process. That way all key decisions are recorded and documented. > I have a draft for a process below (adapted from COGA). > > An important note the following at the end: > > - Once Personalization has reached a decision, a majority of the > group is needed to reopen it. > - Personalization will keep a page of important resolutions with > links to the discussions. Summaries of key points may be included. > > > I do not think that would apply to the current discusions, rather to > perfent it reopening too many times _after_ we resolve the current > discussion. > > Proposed decision making process: > Decisions > > The Personalization Task Force strives to reach consensus via unanimous > agreement. > Small items > > Such as: wording changes or normal issue responses that will be part of a > final CFC later has the following process: > > - Agreement on the email list OR > - Agreement on the call > > Medium items > > Such as important issue responses (such as an issue from the tag, or other > working group) > > - Agreement on the email list AND > - Agreement on the call > - All decisions are recorded on a wiki page with date and link > > Large items > > Such as asking the parent group to open a cfc publication > > - Agreement on the call AND > - Agreement on the email list with at least 2 working days AND > - Clear wording on the email to the list with attention grabbing > subject line and clear instructions and deadlines such as calling it a CFC > and using that template > - All decisions are recorded on a wiki page with date and link > > Discussion > > - Facilitators encourage discussion to continue until all points of > view have been expressed and the group has considered the variety of > information presented. > - Facilitators encourage all participants to express their views. > - Discussion may include outreach outside the call (emails, > surveys,etc) > - Personalization strives to use technology that people who want to > participate can use. This is especially important for decisions. > - Personalization strives to have a review by a representative of each > disability group or minority affected by important decisions. > - During discussion, participants can raise objections freely. > > > Agreement and Resolutions > > - Personalization strives to get a quorum for responses. Quorum > depends on the context. > - Typically, at least in a call there should be at least 2 > non-leadership members and 2 leadership members present. > - If Facilitators say that a lack of response will be considered > agreement, less people have to agree to reach quorum. (But they should have > had the opportunity to respond) > - If objections to a proposed agreement are raised, the facilitators > should try and find an alternative that everyone can live with > - Personalization strives to provide enough time for participants to > consider before making a decision. > - When finalizing a decision facilitators can give a time limit and > time table for objections. > - When discussion is done and the group is making a decision, > participants should only raise objections that they “can’t live with.” > - Compromise on points people can "live with" is an essential part of > decisions. > - The facilitators can allow a decision to go through with some > objections if a significant majority approves the decision. > - Decisions should ideally be based on research-supported > recommendations > - Once Personalization has reached a decision, a majority of the > group is needed to reopen it. > - Personalization will keep a page of important resolutions with > links to the discussions. Summaries of key points may be included. > > > -- *John Foliot* | Senior Industry Specialist, Digital Accessibility "I made this so long because I did not have time to make it shorter." - Pascal "links go places, buttons do things"
Received on Monday, 26 April 2021 16:12:45 UTC