Proposed decision making process

Hi Folks,
I think going forward we would benefit from a clear decision making
process. That way all key decisions are recorded and documented.
I have a draft for a process below (adapted from COGA).

An important note the following at the end:
- Once  Personalization has reached a decision, a majority of the group is
needed to reopen it.
-   Personalization will keep a page of  important resolutions  with links
to the discussions. Summaries of key points may be included.

I do not think that would apply to the current discusions, rather to
perfent it reopening too many times _after_ we resolve  the current
discussion.

Proposed  decision making process:
Decisions

The  Personalization Task Force strives to reach consensus via unanimous
agreement.
Small items

Such as: wording changes or normal issue responses that will be part of a
final CFC later has the following process:

   - Agreement on the email list OR
   - Agreement on the call

Medium items

Such as important issue responses (such as an issue from the tag, or other
working group)

   - Agreement on the email list AND
   - Agreement on the call
   - All decisions are recorded on a wiki page with date and link

Large items

Such as asking the parent group to open a cfc publication

   - Agreement on the call AND
   - Agreement on the email list with at least 2 working days AND
   - Clear wording on the email to the list with attention grabbing subject
   line and clear instructions and deadlines such as calling it a CFC and
   using that template
   - All decisions are recorded on a wiki page with date and link

Discussion

   - Facilitators encourage discussion to continue until all points of view
   have been expressed and the group has considered the variety of information
   presented.
   - Facilitators encourage all participants to express their views.
   - Discussion may include outreach outside the call (emails, surveys,etc)
   - Personalization strives to use technology that people who want to
   participate can use. This is especially important for decisions.
   - Personalization strives to have a review by a representative of each
   disability group or minority affected by important decisions.
   - During discussion, participants can raise objections freely.


Agreement and Resolutions

   - Personalization strives to get a quorum for responses. Quorum depends
   on the context.
      - Typically, at least in a call there should be at least 2
      non-leadership members and 2 leadership members present.
      - If Facilitators say that a lack of response will be considered
      agreement, less people have to agree to reach quorum. (But they
should have
      had the opportunity to respond)
   - If objections to a proposed agreement are raised, the facilitators
   should try and find an alternative that everyone can live with
   - Personalization strives to provide enough time for participants to
   consider before making a decision.
      - When finalizing a decision facilitators can give a time limit and
      time table for objections.
   - When discussion is done and the group is making a decision,
   participants should only raise objections that they “can’t live with.”
   - Compromise on points people can "live with" is an essential part of
   decisions.
   - The facilitators can allow a decision to go through with some
   objections if a significant majority approves the decision.
   - Decisions should ideally be based on research-supported
   recommendations
   - Once  Personalization has reached a decision, a majority of the group
   is needed to reopen it.
   -   Personalization will keep a page of  important resolutions  with
   links to the discussions. Summaries of key points may be included.