Re: Using IRC

I wanted to resend this message so everyone had it handy in preparation for
this morning's meeting.

On Fri, Sep 28, 2018 at 7:44 PM Chris Wilson <cwilso@google.com> wrote:

> Hi all!
>
> For our meeting at TPAC, we'd like to try a tool used with good success by
> a number of other WGs - using IRC for queue management and minuting.  I've
> put together a one-page for what you need to know below (also in our
> administrivia repo on Github:
> https://github.com/immersive-web/administrivia/blob/master/IRC.md.)
>
> -Chris and Ada
>
> --------
>
> For the TPAC meeting, we’re going to use IRC to performing minuting and
> speaker queue management.  Since we’ll be doing queue management in IRC, it
> is very important that you stay logged in to IRC during the meeting so
> you can ask for a turn to speak.  There’s a whole guide to using IRC at
> the W3C <https://www.w3.org/wiki/IRC>, and further details on the Zakim
> <https://www.w3.org/2001/12/zakim-irc-bot> IRC bot, but this mail lays
> out the key bits.
>
> Please note that we don’t want this to be overwhelming, and it doesn’t
> mean that you cannot speak without holding the virtual baton - however, we
> want to ensure that everyone gets an equal chance to make their points, so
> expect the chairs to discourage long speeches out of turn.
>
> We’ll be using the irc.w3.org server, in the channel #immersive-web.  If
> you have your own IRC client (I’m a big fan of IRCCloud, personally) point
> it at irc.w3.org:6667.  If you want to use the W3C’s basic IRC web
> client, head over to http://irc.w3.org/, enter a nickname for yourself
> (please use something identifiable as you!) and the channel name
> #immersive-web.
>
> Quick Guide to Queue management in IRC:
>
>
>    -
>
>    When you want to get a chance to speak, type “q+” in the IRC channel,
>    and hit enter.
>    -
>
>    If you want to get fancy - or like me, you’re worried you will forget
>    what you had to say before it’s your turn - you can say something like “q+
>    to say I want to suggest an approach based on quantum mechanics”.
>    Note that others in the channel *will* see this comment when you queue up
>    (i.e. before it’s your turn).
>    -
>
>    You can ask who is on the queue by typing “q?”
>    -
>
>    If you decide you no longer need to be on the queue, you can simply
>    type “q-”.  (For example, if people saw your statement above and it’s
>    already been incorporated in the conversation and you had nothing more to
>    say.)
>    -
>
>    You’ll see the chairs using “ack x” when someone is at the head of the
>    queue - that means it’s your turn to speak (we’ll acknowledge you in person
>    too).
>
>
> Minuting using IRC
>
> We will be using the W3C’s IRC-bot-based RRSAgent
> <https://www.w3.org/2002/03/RRSAgent> system to take minutes, too.  The
> short version of how this works is that you join a meeting, you should type
> “present+” to let the system know you’re in attendance.
>
> If you are the scribe, you should type “scribe: <your name>” or
> “scribenick: <your IRC handle>”.  From then on, just take notes like you
> normally would - preface people’s comments with their initials or IRC nick
> or the like.
>
> If you want to change the log - for example, you believe the scribe did
> not capture your point adequately, or there’s an error - you can tell the
> bot to change things when the minutes are generated by typing “s/<old
> text>/<new text>”.
>
> Finally, sometimes it’s useful to make comments that you don’t want in
> the minutes, or that may even be a side-channel conversation that you
> don’t want recorded in the minutes.  You can do this using IRC “action”
> statements, which are typically entered in most IRC agents by typing “/me “
> first - for example, when we’re in the middle of a conversation but I’m
> getting hungry, I might type into IRC “/me thinks it’s time we broke for
> lunch”, and the IRC channel will see “cwilso thinks it’s time we broke
> for lunch” as an out-of-band comment - and then the RRSAgent bot will omit
> that entirely when generating the minutes.  In general, your snarky side
> comments should be in /me statements. :)
>
> (There’s a Quick Start guide
> <https://dev.w3.org/cvsweb/~checkout~/2002/scribe/scribedoc.htm?content-type=text/html#Quick_Start_Guide>
> for RRSAgent for scribes.)
>
>