How W3C Conference calls work - please keep this handy

Dear all,

When any new groups starts, there's always a learning curve that 
everyone has to go through, especially with a group like this that 
includes so many people new to the whole W3C world.

This e-mail tries to set out what you need to do when you dial in.

IRC is Essential
================

First of all, you really MUST be on IRC. This is how we take the 
minutes, record action items and issues, manage the speaker queue etc.

Long version: http://www.w3.org/wiki/InternetRelayChat
Short version, use your regular browser to go to
http://irc.w3.org
Enter your name (no spaces)
And chat room #dwbp

Dialling in
===========

When you dial in (+1.617.761.6200), the conference code will be 3927#

Look at the IRC screen when you do this. If you dial in from Skype or 
some other VOIP service, zakim (our conference bridge) will not 
recognise you so it will give you a name like [IPcaller] or ??P1.

It is ESSENTIAL that you link your phone line to your IRC name by typing 
this:

zakim, [IPcaller] is me

OR

zakim, ??P1 is me

(Of course you might be ??P2, ??P3 or whatever. You're the one that 
popped up on IRC when you dialled in.

If we can't associate your IRC channel with your phone line then it's 
hard for you to join the speaker queue, mute and unmute your line etc.

If you dial in from a phone line that is not recognised, you'll see the 
first part of your phone number, followed by 4 letters (aaaa, aabb, aacc 
etc.).

The command then is

zakim, aaaa is me.

Mute/unmute
===========
If you're in a noisy room, please mute your line. You may be able to do 
this remotely, but if not, type

zakim, mute me

and then

zakim, unmute me

when you want to speak.

If a line has a lot of background noise or machine noise or whatever, 
the command is useful:

zakim, who is making noise?

After 10 seconds it will tell you which lines are most noisy and then 
you can type

zakim, mute {line}

Queue
=====

If you want to speak, just type

q+

You'll see your name appear on the speaker queue.

When it's your turn, the chair will type

ack {you}

And you're on. If you line was muted, it will automatically be unmuted 
by this command. If you want to ack(nowledge) yourself, then you can type

ack me

There's more to Zakim but those are the basic commands that everyone 
must be familiar with.

HTH

Phil.

-- 


Phil Archer
W3C Data Activity Lead
http://www.w3.org/2013/data/

http://philarcher.org
+44 (0)7887 767755
@philarcher1

Received on Friday, 31 January 2014 14:05:54 UTC