[MINUTES] CCG Incubation and Promotion 2025-04-30

CCG Incubation and Promotion Meeting Summary - 2025-04-30

*Attendees:* Hiroyuki Sano, Mahmoud Alkhraishi, Manu Sporny

*Topics Covered:*

   -

   *Calendar Issues:* The primary discussion revolved around issues with
   meeting scheduling and communication. Several meetings (VC API call, data
   integrity call, etc.) were not properly reflected on the CCG calendar,
   leading to scheduling conflicts and missed attendance. This was attributed
   to a lack of access for some attendees.
   -

   *Calendar Access and Control:* The attendees discussed granting
   appropriate calendar access to meeting organizers to allow them to update
   agendas, reschedule, or cancel meetings as needed. The W3C staff contacts
   (Pranav or Avon Herman) were identified as the point of contact for
   managing calendar access.
   -

   *Meeting Rescheduling:* Due to low attendance, the current meeting was
   rescheduled for one hour later.

*Key Points:*

   - The current system for managing CCG meeting schedules is inefficient
   and needs improvement.
   - Mahmoud Alkhraishi will follow up with Harrison to gain access to the
   CCG calendar and address the scheduling discrepancies.
   - The group will explore granting calendar editing rights to meeting
   organizers for better management.
   - The low attendance highlighted the communication breakdown caused by
   the calendar issues.

Text:
https://meet.w3c-ccg.org/archives/w3c-ccg-ccg-incubation-and-promotion-2025-04-30.md

Video:
https://meet.w3c-ccg.org/archives/w3c-ccg-ccg-incubation-and-promotion-2025-04-30.mp4
*CCG Incubation and Promotion - 2025/04/30 09:59 EDT - Transcript*
*Attendees*

Hiroyuki Sano, Mahmoud Alkhraishi, Manu Sporny
*Transcript*

Mahmoud Alkhraishi: Hello. Good.

Manu Sporny: Hey Mammud, how are you?

Mahmoud Alkhraishi: How are you?

Manu Sporny: We'll see if this time change will actually reflect on other
people's calendars. I'm half expecting no one to show up.

Mahmoud Alkhraishi: It works perfectly on mine. So, I'm Yeah.

Manu Sporny: Yeah, I keep getting emails from other people that are like, I
didn't get the update and all that kind of stuff. It's still not on the
maybe we can chat about this.

Manu Sporny: It's still not on the CCG calendar. the VC API call is not on
there. This's not on there. The data integrity call is not there. so we do
need to,…

Mahmoud Alkhraishi: No. Okay.

Mahmoud Alkhraishi: How am I getting it then? Are you sending it directly?

Manu Sporny: yeah, I send it directly to the mailing list. So that in the
hopes that other people will, get it and I keep kind of pushing them out.
but they probably really should be on the CCG calendar.

Mahmoud Alkhraishi: Yeah. Let me follow up to Harrison.

Manu Sporny: The other

Mahmoud Alkhraishi: I don't know if I have access to it for…

Mahmoud Alkhraishi: because for some reason when I became a chair a lot of
stuff fell through. and I think that's one of them. I will double check
with Harrison and I'll make sure that I get access to it. So it's this data
integrity and VC call,…

Manu Sporny: Okay.

Manu Sporny: VC. It's Yes,…

Mahmoud Alkhraishi: right? Okay.

Manu Sporny: three meetings and…

Mahmoud Alkhraishi: I see.

Manu Sporny: and the link should be out there. The other thing that I think
we might need is I mean for these calls I'm going to need to kind of move
them week to week until the VCWG call kind of settles down. And so I'm
wondering if we should just give people access to the calendar meaning the
people that are running the call so that they can update the agenda and
cancel meetings or move meetings and…

Mahmoud Alkhraishi: I think that's ideal.

Manu Sporny: things like that.

Mahmoud Alkhraishi: It'll make everybody's life a lot easier. do you know…

Manu Sporny: Yeah. Yeah.

Manu Sporny: Because then I think it's set up through just W3C
infrastructure.

Mahmoud Alkhraishi: who controls it?

Manu Sporny: So the point of contact would be PRAN or Avon Herman. I think
they're the W3C staff contacts that are the contacts for CCG. and I I think
we're using W3C calendar invites. …

Mahmoud Alkhraishi: I'll follow up with Harrison and double because he's
the last person…

Manu Sporny: Okay. Okay.

Mahmoud Alkhraishi: who was working on it. So I'll just get a clear answer
and I'll bring it up to Harrison because we were talking about similar
things yesterday. So I'll talk to him about it and we can discuss opening
it up to people…

Mahmoud Alkhraishi: who organize calls. It shouldn't be that big of a list.

Manu Sporny: All right.

Manu Sporny: Sounds good. and I guess for today's call, if we don't have
more people show up, I will open the call again at 11 because the VCWG call
was cancelled yesterday. and then maybe we'll try to have this meeting at
that time. yeah.

Mahmoud Alkhraishi: Fair enough.

Manu Sporny: Yeah. Yeah.

Manu Sporny: I mean it's good to the run the experiment moving meeting
times did not work out very well for this call even on a week- toeek basis
okay all right thanks Mahmud take care and…

Mahmoud Alkhraishi: All right. this thing.

Manu Sporny: here I think we're going to close the call and…

Manu Sporny: then meet in an hour if you and join us. Then we are going to
close this call…

Hiroyuki Sano: Sorry. Yep.

Manu Sporny: because we rescheduled the call but clearly people did not get
the rescheduling and so we will meet back here in 1 hour if you want to
join then but I know it's very late for you so it's up to you.

Hiroyuki Sano:

Hiroyuki Sano: It's today. in our Thank you.

Manu Sporny: In 1 hour we'll meet again here. Okay. Thank you. Take care.

Hiroyuki Sano: See you soon.
Meeting ended after 00:04:51 👋

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