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Re: M| Motion to use prefix to categorize messages and threads (Robert's Rules of Order over Email)

From: Lachlan Hunt <lachlan.hunt@lachy.id.au>
Date: Mon, 20 Aug 2007 18:34:38 +1000
Message-ID: <46C9521E.7050104@lachy.id.au>
To: Rob Burns <robburns1@mac.com>
CC: public-html WG <public-html@w3.org>

Rob Burns wrote:
> Since email is such an important part of our decision making according 
> to the WG's charter[1], I'd like to propose a few conventions that we 
> could follow in order to make handling the volume of email easier.

There are existing conventions that have developed over the years, which 
should be adopted instead of inventing new ones.  However, I don't think 
all the types you suggested actually need any kind of maker.  People 
should generally just use clear and concise subjects that that convey 
the core topic of the email.

>  • "M|": Motion (an actionable motion requiring a seconding email and 
> then subsequent discussion; within the same thread and using the same 
> subject)

I don't think that needs a marker like that.  Though I'm not sure what 
kind of email that is.  Could you point to some examples of that type 
which have been sent to public-html before?

>  • "R|": Review (a detailed review of the draft or portion of the draft)

I would prefer the markers to be readable words, rather than single 
characters.  Something like [Review] would be better.

>  • "P|": Proposal (a proposed enhancement to the specification)

[Proposal] or simply a subject like "Proposal to Do Something"

>  • "A|": Announcement (announcement of general importance to work group 

There is an existing convention that I have seen on several lists using 
either [Ann] or [Announce].

> members; this might also be posted to the separate announcement list)
>  • "Q|" For posting questionnaire responses to the list

Just use a subject like "Response to Questionnaire ..."

>  • "D|": General informal discussion (default for unspecified)

General discussion should not have markers of any kind.

> Can I get a seconding?

Not from me.

Lachlan Hunt
Received on Monday, 20 August 2007 08:34:48 UTC

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