RE: PDF - Text Extraction File

An acrobat or similar extension for Chrome might help 

 

 

 

 

From: Richter,Susan <Susan.Richter@nscc.ca> 
Sent: Saturday, October 18, 2025 4:21 AM
To: w3c-wai-ig@w3.org
Subject: RE: PDF - Text Extraction File

 

Thank you all for your responses. 

 

I can share the file with you, since it is live on our site:
https://www.nscc.ca/docs/campuses/ivany/ivany-map.pdf

 

I am viewing it in Chrome with a Windows 11 O/S and using the Jaws screen
reader software.

 

Thanks

Susan

 

Susan Richter
Senior Web Interface Developer
Digital Products & Experience

Nova Scotia Community College
Institute of Technology Campus
Web:
<http://www.nscc.ca/?utm_source=email-sig&utm_medium=email&utm_campaign=emai
l%20signature%20link> nscc.ca



 

From: chagnon@pubcom.com <mailto:chagnon@pubcom.com>  <chagnon@pubcom.com
<mailto:chagnon@pubcom.com> > 
Sent: Friday, October 17, 2025 2:15 PM
To: Richter,Susan <Susan.Richter@nscc.ca <mailto:Susan.Richter@nscc.ca> >;
w3c-wai-ig@w3.org <mailto:w3c-wai-ig@w3.org> 
Subject: RE: PDF - Text Extraction File

 


 

CAUTION: This message was sent from outside the organization. Please do not
click links or open attachments unless you recognize the source of this
email and know the content is safe. 

  _____  

Hi Susan,

I've been a PDF developer since the first beta of Acrobat & the PDF file
format. I've never seen the exact error message you quoted, and have no idea
what a "text extraction file" is.

 

Generally, screen readers pick up the live text in the PDF file itself. But
since you mentioned that these are campus maps, they could be just images
without any live text such as titles, headers, footers, etc. Usually in that
case, other messages will appear that basically prompt to make the file
accessible with their A I tools.

 

The PDF Standards ISO 32000 and PDF/UA 14289 do define that text must be
extractable by technologies, including screen readers. But it does not
reference the term "text extraction file." And there isn't an additional
file: everything should be inside the one PDF file.

 

Questions:

1.	What specific screen reader or readers are you using?
2.	What operating system?
3.	What software are you trying to open and read the PDF with?  Adobe
reader, Adobe Acrobat, FoxIt, or any of the 100s of other programs that can
now open and read PDFs?  Or is the PDF being opened by the web browser?

 

-Bevi

Bevi Chagnon |  <mailto:bevi.chagnon@PubCom.com> bevi.chagnon@PubCom.com

Member, ISO Committees for PDF & PDF/UA Standards

Adobe Community Expert

Media Designer, Author, Trainer, and Consultant

 

PubCom.com

Technologists for Accessible Design + Publishing

MS Office - Adobe InDesign & Acrobat - Editorial & Design - A11y Publishing
Workflow

 

From: Richter,Susan <Susan.Richter@nscc.ca <mailto:Susan.Richter@nscc.ca> > 
Sent: Wednesday, October 15, 2025 7:16 AM
To: w3c-wai-ig@w3.org <mailto:w3c-wai-ig@w3.org> 
Subject: PDF - Text Extraction File

 

Hi All,

 

This is my first time posting here so please advise if this isn't the best
group for this kind of assistance.

 

I've discovered we have some PDFs on our site that when accessed via a
screen reader this is the message read out: "This PDF is inaccessible.
Couldn't download text extraction files". The PDF(s) in question are large
campus maps.

 

I'm not super familiar with creating accessible PDFs, but I'm trying to
understand how a text extraction file is created and then attached to a PDF
so when a user opens it on the page using a screen reader the text
extraction file is available. Does it have to be a separate link on the page
or is there some way to embed/tie it to the PDF itself that just triggers it
when opened via a screen reader?

 

Thanks in advance.

 

Susan Richter
Senior Web Interface Developer
Digital Products & Experience

Nova Scotia Community College
Institute of Technology Campus
Web:
<http://www.nscc.ca/?utm_source=email-sig&utm_medium=email&utm_campaign=emai
l%20signature%20link> nscc.ca



 






This communication (including any attachments) may contain privileged or
confidential information of Nova Scotia Community College and is intended
for a specific individual. If you are not the intended recipient, you should
delete this communication, including any attachments without reading or
saving them in any manner, and you are hereby notified that any disclosure,
copying, or distribution of this communication, or the taking of any action
based on it, is strictly prohibited.