RE: suggested tools for office/pdf remediation

Thank you everyone. A number of great suggestions and excellent points by Bevi. Unfortunately, I work for the Federal government and they rather purchase a tool to have the content creators remediate their own files.

Thanks,
Lisa

Lisa G. Wilcox (she/her/hers) / Web Design Lead / FAC-COR Level II
Certified Scrum Professional - Scrum Master
Scrum Foundations Educator
lisa.wilcox@usda.gov<mailto:lisa.wilcox@usda.gov> / 202-999-9619
USDA ERS
Office: 202-694-5574 / Fax: 202-245-4781
355 E. Street S.W.
Washington DC 20024-3221
https://ers.usda.gov<https://ers.usda.gov/>


From: chagnon@pubcom.com <chagnon@pubcom.com>
Sent: Tuesday, January 11, 2022 2:40 PM
To: Wilcox, Lisa - REE-ERS, Washington, DC <lisa.wilcox@usda.gov>; w3c-wai-ig@w3.org
Subject: RE: suggested tools for office/pdf remediation

Human beings trained in what makes a document accessible are central.
Tools are secondary.
No tool (or online service) does a perfect job because no two documents are the same.

Note: There are no accessibility standards specifically for word processing and spreadsheet files. All recommendations are "best practices" at this time.
Only PDFs have a specification, currently PDF/UA-1. (See ISO https://www.iso.org/standard/75839.html<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.iso.org%2Fstandard%2F75839.html&data=04%7C01%7C%7C2af73aa7771b416e189a08d9d53a4e19%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C0%7C0%7C637775270319111449%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=hI%2BRxzzFEJ7mgigUGSX0OTBljtS5TeveqiDgyPTFgRc%3D&reserved=0> and https://www.iso.org/standard/64599.html<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.iso.org%2Fstandard%2F64599.html&data=04%7C01%7C%7C2af73aa7771b416e189a08d9d53a4e19%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C0%7C0%7C637775270319111449%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=JRmKPTcaXy%2BzlDZ5hKlyfiZBfFRdPKB%2F5rPqKg9U1Oo%3D&reserved=0>)

Remediate Word and Excel files in Word and Excel.
Remediate PDFs by 1) making a better source document in Office, InDesign, etc. and exporting a better PDF; and 2) completing the final tweaks in Adobe Acrobat Pro. A well-made source document shouldn't need much more than tweaking, checking, preflighting, and validating with Acrobat. There are only a few cases where we recommend using third-party tools or services.

- - -
Bevi Chagnon  | Designer, Accessibility Technician |  Chagnon@PubCom.com<mailto:Chagnon@PubCom.com>
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PubCom: Technologists for Accessible Design + Publishing
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From: Wilcox, Lisa - REE-ERS, Washington, DC <lisa.wilcox@usda.gov<mailto:lisa.wilcox@usda.gov>>
Sent: Tuesday, September 14, 2021 4:19 PM
To: w3c-wai-ig@w3.org<mailto:w3c-wai-ig@w3.org>
Subject: suggested tools for office/pdf remediation

I'm wondering if anyone has any suggestions to the best tools to remediate pdfs, office documents and excel files?
We are looking to expand accessibility testing and looking into tools.
I appreciate the advice.
Kindest regards,
Lisa

Lisa G. Wilcox (she/her/hers) / Web Design Lead / FAC-COR Level II
Certified Scrum Professional - Scrum Master
Scrum Foundations Educator
lisa.wilcox@usda.gov<mailto:lisa.wilcox@usda.gov> / 202-999-9619
USDA ERS
Office: 202-694-5574 / Fax: 202-245-4781
355 E. Street S.W.
Washington DC 20024-3221
https://www...usda.gov//<https://www.usda.gov/>





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