Re: Ways to improve findability of surveys in email

Rachael writes:

> We could flip the order and say SURVEYS and AGENDA.


+1 to that.

I think that would be quite helpful. I get that at the end of the day, one
of the Chair's goals is to keep emails at a manageable volume, and an email
that covers 2 topics (surveys AND agenda) will always struggle with
labelling, but with your suggestion, at least the 'expected' timeline is
clearer: fill out the survey(s) prior-to / in-anticipation-of the agenda.

I think that Andy's suggestion for better labeling in those emails would
also be helpful:

SURVEY:  WCAG 2.2 Issues https://www.w3.org/2002/09/wbs/35422/wcag22-misc5/
SURVEY:  WCAG 2.x backlog issues
https://www.w3.org/2002/09/wbs/35422/wcag2x-backlog1/

...and I would +1 moving towards that as well.

JF

On Thu, May 18, 2023 at 7:24 AM Bradley Montgomery, Rachael L <
rmontgomery@loc.gov> wrote:

> Helps if I spell the subject correctly. Please respond to this email
> instead.
>
>
>
> Hello,
>
>
>
> A few points:
>
>
>
> I have changed the subject line on this email and all participants doing
> this would also help.
>
>
>
> We could flip the order and say SURVEYS and AGENDA.
>
>    - Would that help?
>    - Would that confuse others?
>
>
>
> We can survey this for discussion at a future meeting. (sorry for the
> irony of that statement) If others have ideas on how to approach this
> problem, please let the list or chairs know and we can include them.
>
>
>
> Kind regards,
>
>
>
> Rachael
>
>
>
> *From: *Alastair Campbell <acampbell@nomensa.com>
> *Date: *Thursday, May 18, 2023 at 6:00 AM
> *To: *WCAG <w3c-wai-gl@w3.org>
> *Subject: *Re: [External] : Re: AGENDA and Surveys - AGWG Meeting May
> 16th 2023
> *Resent-From: *WCAG <w3c-wai-gl@w3.org>
> *Resent-Date: *Thursday, May 18, 2023 at 5:59 AM
>
>
>
> *CAUTION:* This email message has been received from an external source.
> Please use caution when opening attachments, or clicking on links.
>
> Hi folks,
>
>
>
> The original email of the thread was this one:
>
> https://lists.w3.org/Archives/Public/w3c-wai-gl/2023AprJun/0145.html
>
>
>
> The agenda **is** the links to the survey.
>
>
>
> In 95% of meetings[1] we are reviewing one or more surveys. Could you take
> the term “Agenda” as a trigger for checking the surveys contained in it?
>
>
>
> The alternative is duplication and more emails.
>
>
>
> -Alastair
>
>
>
> 1] I made that stat up, but it’s a lot.
>
>
>
>
>
>
>
> *From: *Andrew Somers <andy@generaltitles.com>
> *Date: *Thursday, 18 May 2023 at 06:45
> *To: *Lori Oakley <lori.oakley@oracle.com>
> *Cc: *Jennifer Strickland <jstrickland@mitre.org>, Bruce Bailey <
> Bailey@access-board.gov>, WCAG list (w3c-wai-gl@w3.org) <w3c-wai-gl@w3.org>,
> Silver TF <public-silver@w3.org>
> *Subject: *Re: [External] : Re: AGENDA and Surveys - AGWG Meeting May
> 16th 2023
>
> Hi Lori,
>
>
>
> 1) those of us with low vision frequently need to increase the size of the
> text to the degree that many things are commonly truncated.
>
>
>
> 2) this particular thread has the subject "agenda and surveys", and yet
> there are no surveys anywhere that I can find anywhere in this thread.
>
>
>
> 3) what I was trying to say is it would be helpful if there was a separate
> email that had the word SURVEY as the first word in the subject, and had
> nothing in it but links to the surveys.
>
>
>
> *Andrew Somers *
>
> Senior Color Science Researcher
>
> *Address redacted for list*
>
>
>
> On May 17, 2023, at 2:29 PM, Lori Oakley <lori.oakley@oracle.com> wrote:
>
>
>
> I wasn't aware that subjects were getting truncated, in that case, I agree
> with Andrew.
>
>
>
> *From:* Jennifer Strickland <jstrickland@mitre.org>
> *Sent:* Wednesday, May 17, 2023 10:08 AM
> *To:* Lori Oakley <lori.oakley@oracle.com>; Andrew Somers <
> andy@generaltitles.com>; Bruce Bailey <Bailey@access-board.gov>
> *Cc:* WCAG list (w3c-wai-gl@w3.org) <w3c-wai-gl@w3.org>; Silver TF <
> public-silver@w3.org>
> *Subject:* Re: [External] : Re: AGENDA and Surveys - AGWG Meeting May
> 16th 2023
>
>
>
> I agree with Andrew. If there’s a survey, it would help me if the subject
> line starts with SURVEYs. In my Outlook email app subject lines are
> truncated and I often don’t see more than the first few letters, especially
> for [EXT] email.
>
>
>
>
>
>
>
> *From: *Lori Oakley <lori.oakley@oracle.com>
> *Date: *Wednesday, May 17, 2023 at 11:58 AM
> *To: *Andrew Somers <andy@generaltitles.com>, Bruce Bailey <
> Bailey@access-board.gov>
> *Cc: *WCAG list (w3c-wai-gl@w3.org) <w3c-wai-gl@w3.org>, Silver TF <
> public-silver@w3.org>
> *Subject: *RE: [External] : Re: AGENDA and Surveys - AGWG Meeting May
> 16th 2023
>
> Hi Andrew,
>
>
>
> The email that is sent has the following Subject: AGENDA and Surveys. In
> it are links to the surveys, which in turn have the PR numbers with links.
> Here's the last email from Chuck to the group: * AGENDA and Surveys -
> AGWG Meeting May 16th 2023. *
>
>
>
> Are you not getting these emails?
>
>
>
> Lori
>
> Lori Oakley
>
> CX Service Accessibility Lead
>
> Accessibility Guidelines WCAG
>
> <image001.png>
>
>
>
>
>
>
>
> *From:* Andrew Somers <andy@generaltitles.com>
> *Sent:* Tuesday, May 16, 2023 5:43 PM
> *To:* Bruce Bailey <Bailey@access-board.gov>
> *Cc:* WCAG list (w3c-wai-gl@w3.org) <w3c-wai-gl@w3.org>; Silver TF <
> public-silver@w3.org>
> *Subject:* [External] : Re: AGENDA and Surveys - AGWG Meeting May 16th
> 2023
>
>
>
> Just to comment on one thing*:*
>
>
>
> *> … but relatively few people filling in surveys…..*
>
> I don’t know about others, but I am frequently not receiving notices of
> surveys.
>
>
>
> It would be most helpful if:
>
>
>
> 1) each survey had an email specific to there being that survey, and the
> survey notice was not just buried in some other email.
>
>
>
> 2) the first word of the subject line was “SURVEY: …”
>
>
>
>
>
>
>
> Thank you,
>
>
>
> Andy
>
> Sent from Andy’s iPhone
>
>
>
> On May 16, 2023, at 9:55 AM, Bruce Bailey <Bailey@access-board.gov> wrote:
>
> but relatively few people filling in surveys.
>
>
>


-- 
*John Foliot* |
Senior Industry Specialist, Digital Accessibility |
W3C Accessibility Standards Contributor |

"I made this so long because I did not have time to make it shorter." -
Pascal "links go places, buttons do things"