[admin] Process/Policy/Expectations for spec-specific distributed meetings

Hi All,

Yesterday I received a request to hold a "spec-specific distributed 
meeting", with the expectation the meeting would use the #webapps IRC 
channel as well as the Consortium's voice conference system. Although I 
fully support this proposal, and encourage all Editors and active 
contributors to have similar meetings, we also need to make sure that 
everyone in our world-wide group has an opportunity to participate in 
such meetings.

To frame the general requirements for these types of meetings, I just 
updated WorkMode and added a small set of general requirements regarding 
the process, policy and expectations for these types of meetings. The 
points are pretty basic yet I think they cover the main constraints.

[[
<https://www.w3.org/2008/webapps/wiki/WorkMode#Meetings.3F_What_Meetings.3F>

Editors and active collaborators are encouraged to have spec-specific 
distributed meetings to discuss high priority bugs, to gather input on a 
specific topic, etc. To facilitate broad participation in these meetings 
including participants from across the globe, please note:

* Meetings must be announced on the relevant e-mail list at least 48 
hours before the meeting will begin and much earlier is highly recommended

* The announcement should include a day + time that is acceptable to the 
expected participants. If that information is not known, a related 
discussion should begin before the meeting announcement such that a 
mutually agreeable time is known when the meeting is announced.

* The meeting must use the W3C's #webapps IRC and the RRSAgent Meeting 
Minute bot

* The meeting may use the Zakim Voice Conference system and requests to 
reserve a slot should be sent to team-webapps@w3.org at least 48 hours 
before the meeting starts.

* Within 48 hours of the meeting ending (although sooner is preferred), 
the meeting's minutes must be sent to the e-mail list used in the 
meeting's announcement.

]]

I'd like to follow the KISS principle as much as possible here but if 
something important is missing or unclear, that should be fixed. 
Comments, as always, are welcome.

-Thanks, AB

Received on Wednesday, 4 June 2014 14:42:25 UTC