Minutes of WAI-CC call of 23 October 2019

Formatted minutes:

https://www.w3.org/2019/10/23-waicc-minutes.html


Text of minutes:

    [1]W3C

       [1] http://www.w3.org/

                                - DRAFT -

                   WAI Coordination Call Teleconference

23 Oct 2019

Attendees

    Present
           janina, CharlesL, shawn, MichaelC, Brent, George, Judy,
           jeanne, Kim

    Regrets
           Joanie, James, Kathy, Katie

    Chair
           Judy

    Scribe
           jeanne

Contents

      * [2]Topics
          1. [3]Scribe, rrsagent, agenda, next meeting date
          2. [4]Upcoming daylight saving time out-of-sync reminders
             to your groups
          3. [5]Upcoming announcements & publications
          4. [6]Updated resources to support announcements
          5. [7]Updates: digital publishing; knowledge domains;
             horizontal review coordination; other
          6. [8]Community Groups check-in with APA
          7. [9]Building more accessibility accommodation
             information into registration forms
          8. [10]Community Groups check-in with APA
          9. [11]CSUN presentations
      * [12]Summary of Action Items
      * [13]Summary of Resolutions
      __________________________________________________________

    <scribe> scribe: jeanne

Scribe, rrsagent, agenda, next meeting date

    JB: Next meeting: I will not be available on 6 November.
    ... there are not a lot of agenda items
    ... propose that next meeting be 20 November

    George: Accessing Higher Ground interferes

    Charles: at AHG

    <Judy> regrets if we meet on Nov 20: GK, CLP, SH, JS,

    Jeanne: at AHG

    Shawn: not available

    JB: Next meeting will be 20 November, but I will check on
    other's availability

    <Judy> NEXT MEETING NOVEMBER 20th

Upcoming daylight saving time out-of-sync reminders to your groups

    JB: Bi-annual reminder for all groups that out-of-sync weeks
    for meetings with attendees who are out of North America.
    ... make sure you use the time clock for the week and include
    that in your meeting announcements

    SLH: When is the change?

    <Judy> [14]https://www.timeanddate.com/time/dst/events.html

      [14] https://www.timeanddate.com/time/dst/events.html

    Janina: Week of the 27th for meetings on Boston based time

    JB: I pasted in a link (above) for daylight savings time
    changes
    ... recommend using data-backed announcements

Upcoming announcements & publications

    JB: I know there is a big one coming up from AGWG for
    Accessibility Testing Rules Format

    MC: Shadi is drafting the press release and blog post.

    JB: He is also looking for supporting quotes

    GK: Epub Community Group - would those be fair game for
    announcements?

    JB: We don't usually, but there is no reason why we can't/

    GK: We are working on a ROadmap and a re-chartering of the
    Working Group
    ... I don't see it going to REC track now
    ... it will be in the CG for a while yet

    JB: That sounds like a good thing to let people know about
    ... Shawn, what are some avenues of communicating out? Do we
    want to bring more people to the work?

    SLH: Probably not blog post, but the other avenues of messaging
    are open

    JB: What are the goals of the announcement

    GK: Getting the word out. THere are over 250 people in the
    community group
    ... getting the word out to Higher Ed and other publishing
    arenes
    ... and anyone who produces publications
    ... Not in the next two weeks, but in the next couple months

Updated resources to support announcements

    <shawn> e-mail
    [15]https://lists.w3.org/Archives/Public/public-wai-cc/2019Oct/
    0004.html

      [15] https://lists.w3.org/Archives/Public/public-wai-cc/2019Oct/0004.html

    <shawn> main page: www.w3.org/wiki/WAI/announcements

    <shawn> draft announcements:
    [16]https://www.w3.org/WAI/cc/wiki/WAI_Announcement_Drafts

      [16] https://www.w3.org/WAI/cc/wiki/WAI_Announcement_Drafts

    SLH: Email sent (linked above). Team has done the announcements
    in the past, but this group is now taking on more
    responsibility for announcements. This gives guidance for
    announcements.
    ... foundational help crafting messaging
    ... tips on subject line and signatures
    ... Shawn is here to help! Not a lot of time, though.
    ... Any questions, improvements or items that might be missing?

    JB: I'm getting a login

    SLH: The first link is for anyone with a W3C login
    ... the second link is restricted to WAI-CC login
    ... so we can do early drafts without them being public.

    JB: Can other people check and see if they can get in?

    Charles: I can't

    Jeanne: I can access it

    Janina: Worked for me, but not for my Amazon ID, which is
    exactly how it should be.

    Shawn: I can look at the list of who can access.
    ... I can tell who is in and who isn't.

    [Shawn adds names to the list]

    SLH: Send me an email if you don't have access and I'll add you
    to the list
    ... We want to make it easy

Updates: digital publishing; knowledge domains; horizontal review
coordination; other

    JB: THere were items deferred from last meeting
    ... Knowledge Domain work was a prominent issue last years
    TPAC. Not so much this year, but that may be because the work
    is moving ahead.
    ... some people are seeking funding for the work.

    Janina: I havne't put much attention to it, regretfully.

    George: We have the CHemistry Community Group going. THere are
    three chairs, but I need to drive it.

    JB: Would you say that it doesn't have self-sustaining momentum
    on the technical work?

    GK: I would say it is nacsent in the community developement.
    ... I think it needs funding
    ... and all the knowledge domain work needs funding

    JB: Are there funding efforts?

    GK: Some in the group are approaching the National Science
    Foundation
    ... I have been looking at funding at Benetech for the
    Chemistry side

    JB: Is this a place for stepping stone funding to get the work
    off the ground? Or does it need sustained funding?
    ... if it has a high bar of large amounts of funding, then it
    needs some preliminary work on goals

    GK: I think stepping stone funding could satisfy immediate
    objectives and then pursue major funding for longer term
    objectives

    JB: Right now, it is in a Community Group, and W3C doesn't
    usually assign staff resources, but there are exceptions..
    ... if there was 5% staff time assigned, would that help?

    GK: I don't think so. THe people have to be assigned this as
    part of their day job.

    JB: Horizontal Review: At TPAC there was a breakout session to
    work on Horizontal Reviews, to notify, track, and followup on
    horizontal review
    ... that has moved to Github
    ... Mostly concerns Michael and Janina
    ... you may get more reviews, and there may be gaps

    Janina: I'm looking forward to better tracking
    ... we are doing pretty well

    JB: Charters and workshops may have to be handled differently
    ... any work in WAI groups may be subject to the same review
    process.
    ... the example of the CAPTCHA document received comments from
    Security and Privacy
    ... it's a two-way street in terms of horizontal review

    Janina: We have a video question for horizontal review

    JB: Accessibility in video streams for HTML

    GK: We finshed the horizontal review of the publishing spec and
    the audio book spec
    ... moving to the next phase which will be CR. THat's coming

    JB: Does that need announcements

    GK: when we get to CR.

    JB: in the announcements: we are working for more checklists
    for FAST and other checklists for privacy, security and
    internationalization

Community Groups check-in with APA

Building more accessibility accommodation information into
registration forms

    JB: When we have held WAI meetings, we have had requests for
    accessibility and also we check in with people
    ... for the Immersive Web workshop, we need that information
    earlier in the process. We are getting requests for captioning
    and ASL interpreted
    ... I'm working with Dom to get that included.
    ... We are looking for funding for accommodations
    ... we have done that in the past, and I want to make sure it
    is done in the future.
    ... I'm trying to get an accommodation module built into the
    registration form that goes beyond dietary requests
    ... real time accommodations may be harder to supply in some
    countries.
    ... what kind of accommodation needs have you heard of that we
    should have known in advance?
    ... what would you want to have on that list?
    ... for example, someone might need assisted listening support
    for TPAC.

    BB: Are you asking how we should be asking or where we should
    be asking?

    JB: I'm talking about F2F meetings with a registration form.

    BB: We have a wiki page is with a list of attendees. We could
    ask for more info.

    <Brent> What tool is used for the registration form?

    Jeanne: Silver has an open-ending question for accommodations.
    We keep the answers private.
    ... I think it would be better to have a pick list so people
    know what is available. And it should have an Other.
    ... we shoudl also consider what common assistance needs would
    exist for people with cognitive disabilities

    GK: I think we should be more inviting to the hearing impaired
    community
    ... ASL and captioning should be offered on a regular basis.
    IRC is not sufficient.

    JB: IRC isn't even a legal accommodation
    ... we are getting more requests. I am trying to bring them
    more into W3C policy: no scent, no flash, quiet room, space for
    wheelchairs

    <Zakim> jeanne, you wanted to ask Rachael about accommodations
    for COGA participants

    Jeanne: WHat are accommodations to support people with
    cognitive disabilities? HOw can we be more inviting to people
    with cognitive disabilities?

    Rachael: The quiet room is good. Scribing is hard. What do we
    ask participants to do.
    ... I would like to go back to COGA and ask them what is needed

    JB: Tricky on correcting scribing, because we need to have a
    good record of the meeting

    GK: IRC is very helpful for people with a second language

    CL: My experience with the digital accessibility task force was
    that members may not be able to type

    GK: Charles has used the automatic transcription feature of
    Zoom. We should be able to take advantage of that.

    JB: I'm looking into that for W3C as a whole. It will take a
    while, but it is in process. I wish there were a completely
    reliable system. Zoom failed in a meeting this week.
    ... let people know they can opt out of scribing. There are
    many reasons they may not be able to scribe.

    CL: Add that to the F2F registration meeting to opt out of
    scribing

    KP: I use speech recogntition. SOmetimes it fails. It helps to
    have a backup scribe. Especially when the scribe wants to talk.

    <janina> +1 to Kim on assigning a scribe backup up front

    JB: a pre-designated scribe

    +1 to Kim for scribe backup

    <CharlesL> +1 :)

    <George> The duration of scribing is also an issue. I find a
    whole hour to be too much.

    Charles: At Microsoft, there was automatic live captioning of
    powerpoint presentations

    JB: It's complicated. The hearing communities are not willing
    to accept the accuracy of automated captions
    ... If there are urgent community groups looking for
    participation

    <janina> [17]https://www.w3.org/WAI/APA/wiki/Community_Groups

      [17] https://www.w3.org/WAI/APA/wiki/Community_Groups

Community Groups check-in with APA

    Janina: We have reorganized the Community Group accessibility
    monitoring page from APA.

    JB: Please take that as a homework assignment

CSUN presentations

    JB: Please share CSUN presentations accepted to the WAI-CC
    list.