Process 2020: Workflow for updating Recommendations with changes/additions

Having receiving some clarifications from Florian and Fantasai on the 
"Last Call for Review of Proposed Changes" [1], I figured out it would 
be good to send the workflow here for others to see and comment.

In order to update en existing Recommendation, Process 2020 will 
triggers the following actions:

1. WG makes some annotations of changes they plan to make. These are 
marked as "Proposed Corrections" or "Proposed Additions", with special 
styling in their editor's draft.

2. WG decides some of the changes are ready to go to REC and decide to 
trigger a "Last Call for Review of Proposed Changes".

3. A republication of the Recommendation is therefore requested. It 
contains the original text from the Recommendation with some 
well-defined annotations to indicate what changes are being asked to be 
integrated.
  Note that this document is also a Recommendation and therefore 
replaces the previous version of the Recommendation. It is therefore a 
"New" Recommendation (but doesn't change anything substnative from the 
"old" one).
  3.1 We'll to define how to make those annotations to avoid confusion 
during the review.
  3.2 are we allowing editorial changes to be directly folded in instead 
of being annotations? If we don't allow this, we could check the 
consistency of the "old" and "new" recommendation through tooling. If we 
do allow it, we'll a human to check that the text changes were indeed 
editorials.

4. In parallel to 3, an announcement is being prepared to be sent to the 
AC to announce the start of a call for review. This includes preparing 
the WBS to gather answers.

5. On the same day, the "New" Recommendation is published, the 
announcement is sent to the AC, a Call for Exclusions of 60 days is 
issued (the "New" Recommendation is the Patent Review Draft), and a 
request for wide/horizontal review is issued. A request for 
implementation experience may be issued as well as part of the announcement.
    Note that the Director was not involved in phases 4 and 5. The only 
thing the W3C team has to make sure is that the "old" and "new" 
recommendation are not changing normative text at the minimum.
    Due to the 60 days length of the Call for Exclusions, the AC review 
length is of **70 days**. This matches the Proposed Recommendation 
condition: "should be at least 10 days after the end of the last 
Exclusion Opportunity".

6. As early as 70 days after the publication, a transition request is 
issued to the W3C Director to approve folding the annotations into the 
normative text.

7. If the Director approves the transition request, the document is 
republished again as a W3C Recommendation, where the relevant text of 
the "old" Recommendation has been replaced by the annotations.

Philippe

[1] https://w3c.github.io/w3process/#last-call

Received on Tuesday, 14 January 2020 16:46:46 UTC