RE: Request to Extend the Issue Freeze Due Date

Jack and all -


We've received NAI, IAB and DMA's request to extend the deadline for substantiated comments for three weeks.  As everyone is aware, getting a  complete perspective and requirements on the table in writing from all participants is necessary for the success of the TPWG. With respect to the NAI, IAB and DMA's request, we understand the rationale, and accept the need for some delay to provide full substantiation for your objections.

However, we are now trying to work to a tighter deadline and force issue resolutions in a timely manner, which was, we feel, one of the major problems that the community has had with the TPWG  in the past. The intention of the October 02 deadline is to ensure that all essential issues are on the table to allow us to plan how to address them one-by-one. It also defines the date where we switch from "collection/cleanup" (phase 1) into "resolution/processing" (phase 2) mode.

To that end, we 'd like to propose the following relaxation to our plan that ensures timely progress while providing sufficient time to all participants..

On 2 October, we begin processing  the "... 23 issues in the queue that require attention." (status today) These are known issues that require work and are known to the committee.

Before or on 2 October, all participants will be required to provide all new issues and a short description that allows us to get an idea of how much additional work - as well as the severity of that work - so that we can modify, if necessary, our schedules. (Note that this includes understanding if there is a need for additional staff resources as well as recalculating our calendars as necessary.).

By 16 October (an extension of two weeks), we enforce the deadline so that we have the full list of issues and substantiated rational for those issues as well as alternative text to provide an acceptable way to resolve the issues raised.

We believe that this will meet the needs of everyone on the committee (an extension for substantiation), meet the need for identification of all the issues which are necessary to bring the work of the TPWG to a successful and timely conclusion, as well as show a commitment to the new rigor in dealing with issues within the committee.

We trust that everyone will find this proposal acceptable. Further feedback and inputs are welcome!

Carl
for   Matthias, Justin, and Carl


From: Jack L. Hobaugh Jr [mailto:jack@networkadvertising.org]
Sent: Friday, September 20, 2013 5:09 PM
To: public-tracking@w3.org (public-tracking@w3.org)
Subject: Request to Extend the Issue Freeze Due Date

Dear Tri-Chairs,

I write on behalf of NAI, IAB and DMA to request a three-week extension to the October 2, 2013 deadline for the freezing of issues.

As noted on the September 18 W3C TPWG weekly call, the new chairs will require at least a few weeks to get up to speed.  It was also noted on the weekly call that in the event of the submission of any new issues, those issues should contain fully documented support in addition to the issue language itself and to be prepared for an answer/question session immediately after submitting the new issue.  The resources needed to draft the documentation for the issues will be attending AdWeek in NYC during the week of September 23 and then attending the IAPP Privacy Academy in Seattle the following week of September 30 and through the present October 2 deadline.

Moreover, the poll, which could potentially dictate a change in course, does not close until October 9.  Also, it does not appear that the October 2 date is tied to any other milestone and that an extension of the current October 2 issue freeze date would not affect any other milestones, especially considering the fact that the TPWG already has 23 issues in the queue that require attention.

Based on the above facts, a three-week extension would be beneficial to both the new chairs and the participants working diligently to submit new and fully documented issues against the June draft.  NAI, DMA, and IAB would use the additional time to submit fully documented issues as opposed to a skeleton issue.  As you may recall, the major complaint against the Industry Proposal submitted on June 26th, also under a very restrictively short deadline, was that there was not enough non-normative text presented to fully understand the industry's proposal.  A three-week extension would provide much needed relief against the current short deadline of October 2 and permit the submission of fully documented issues that would in turn provide a better foundation from which to proceed.

Best regards,

Jack

Jack L. Hobaugh Jr
Network Advertising Initiative | Counsel & Senior Director of Technology
1634 Eye St. NW, Suite 750 Washington, DC 20006
P: 202-347-5341 | jack@networkadvertising.org<mailto:jack@networkadvertising.org>