[w3c sml][agenda] 2008-10-23 SML Telecon

Ginny/Kumar, it appears you may be scribing this week.

Chair: when sending out an agenda, use following format 
  [w3c sml][agenda] yyyy-mm-dd SML          in subject of email ([agenda] 
agreed to, rest chair's convention) 
Chair: when sending out an updated agenda, use following format, "n" = 
update number, 1st update == 2, etc. 
  [w3c sml][agenda][ver n] yyyy-mm-dd SML   in subject of email ([agenda] 
[ver n] agreed to, rest chair's convention) 
Scribe: read entire agenda, I restructured it so your "to do"s around the 
scribe list are time-sequenced 
  i.e. less to remember

The phone number to use for the SML WG teleconference is documented on the 
WG's administrative home page: 
http://www.w3.org/XML/Group/SML#phone 

Participants are invited to join IRC channel, as documented on the WG's 
administrative home page: 
http://www.w3.org/XML/Group/SML#irc

Teleconference Time and Length (two hours) 
Pacific   11 AM -  1 PM 
Mountain  12 PM -  2 PM 
Central    1 PM -  3 PM 
Eastern    2 PM -  4 PM 
UK         7 PM -  9 PM 
Paris      8 PM - 10 PM 
Beijing    2 AM -  4 AM (sorry)

Publication moratorium for the rest of this year:
 17 - 26 October: No publications
 27 October:      Publications resume

18 December, 12pm ET: Deadline for publication requests
                      before moratorium
22 December: Last publications before moratorium
23 December - 1 January: No publications
 2 January 2009: Publications resume

Proposed Agenda: 

1. Roll call (present/regrets/absent) 

2. Selection of Scribe based on list below
   New scribes see: 
   - Scribe Quick Start Guide 
http://dev.w3.org/cvsweb/%7Echeckout%7E/2002/scribe/scribedoc.htm 
   - Scribe FAQ 
http://lists.w3.org/Archives/Member/member-ws-policy/2006Oct/0001.html 
   - Instructions (steps "n-...") at the end of this agenda for reviewing 
and sending out minutes

   - PLEASE make any new Actions fully self-describing so they do not 
require the minutes as context.
     We found it awkward in the past to require going back to the minutes 
for context. 

Last Scribe Date        Member Name         Regrets pending 
2008-05-22              Lynn, James         Until further notice
2008-07-10              McCarthy, Julia     Until further notice
2008-09-18              Smith, Virginia 
2008-09-25              Kumar, Pandit
2008-10-02              Gao, Sandy
2008-10-16              Wilson, Kirk
Exempt                  Arwe, John 
Exempt                  Dublish, Pratul
Exempt                  MSM 

3. Approval of minutes from previous meeting(s): 
   - http://www.w3.org/XML/SML/#records
   - 10/16 

4. "from the CG" http://www.w3.org/XML/Group/SML#schedule
   - SML wg dinner 10/27 
   - CG dinner 10/29 (for chairs)
 
5. Action items: goes faster if you update yours before the meeting...
   http://www.w3.org/2005/06/tracker/sml/

6. Test case discussion.
   Email concrete lists (3) of test cases that need to be added, deleted, 
changed, respectively
   in advance of the meeting, so everyone has it when the call starts.
   Other concrete proposals, e.g. test metadata and/or implementation 
report syntax, happily accepted.

n-5. Review bugs with no keywords or target (none as of this writing!)

n-4. Review and attempt to reach consensus on other non-editorial bugs 
targeted for the next draft.

     Within each cluster, typically we look at them in this order
           "decided" (after the 2-week grace period for responses ends)
           "needsReview" (either we have consensus, it's no longer 
needsReview, or the editors need to re-spin the proposed text)
           "hasProposal" 
           "externalComments + reviewerNotSatisfied" - even if closed, 
e.g. 5543, 5562
           "externalComments + neither( reviewerNotSatisfied , 
reviewerSatisfied )" aka "reach out again?"
           others

n-3. Scribe: update scribe list below in this meeting's minutes, for use 
in the next meeting's agenda: 
   Update the list below and sort it (LRU), leaving people who will be out 
for an extended period near the bottom 
   to keep the names of draftees for the current meeting near the top, so 
when the next agenda goes out people 
   will know if their name is at or near the top of the list to scribe 
next. 

Last Scribe Date        Member Name         Regrets pending 
2008-05-22              Lynn, James         Until further notice
2008-07-10              McCarthy, Julia     Until further notice
2008-09-18              Smith, Virginia 
2008-09-25              Kumar, Pandit
2008-10-02              Gao, Sandy
2008-10-16              Wilson, Kirk
Exempt                  Arwe, John 
Exempt                  Dublish, Pratul
Exempt                  MSM 

n-2. Scribe: follow the steps in the Scribe Quick Start Guide through 
"Generate minutes" 
   http://dev.w3.org/cvsweb/%7Echeckout%7E/2002/scribe/scribedoc.htm 
   Also issue the command "rrsagent, make log public" since we are a 
public workgroup.

   DO NOT use tools that significantly change the source html, like Word, 
to do your editing.
   Those tools make compare tools to sanity check the scribe's edits 
unusable even though it
   renders fine visually (even here, some like Word remove W3C style 
sheets so it renders
   with subtle differences).

n-1. Scribe: (optional, but most often followed)
   Send the original and updated minutes to the meeting chair as an 
editorial check before
   sending to the full list.  Assume the chair will use a compare tool.
 
n. Scribe: send the minutes to the public mailing list 
   After the meeting, follow the conventions we have agreed on within the 
wg to help 
  people search the email archives more effectively, namely: 
    [w3c sml][minutes] yyyy-mm-dd SML     in subject of email ([minutes] 
agreed to, rest chair's convention) 
  As with agendas, if minutes are updated include a [ver n] "tag" as well.

----
n+1. Chair
     After meeting, update good standing list