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Minutes of Silver meeting of 8 May 2017

From: Jeanne Spellman <jspellman@spellmanconsulting.com>
Date: Tue, 8 May 2018 10:47:39 -0400
To: Silver Task Force <public-silver@w3.org>
Message-ID: <51d2b2e6-0d81-5667-c39b-0601f0d64a86@spellmanconsulting.com>
Formatted version of minutes:
https://www.w3.org/2018/05/08-silver-minutes.html


Text version of minutes:

    [1]W3C

       [1] http://www.w3.org/

                                - DRAFT -

                  Silver Community Group Teleconference

08 May 2018

Attendees

    Present
           shari, kirkwood, Lauriat, jeanne, Kelsey, Jennison,
           JohnM, mikeCrabb, John, Rochford, Jan

    Regrets

    Chair
           Shawn, jeanne

    Scribe
           jeanne

Contents

      * [2]Topics
          1. [3]Plain language
          2. [4]Project management plans: project definitions &
             scoping
      * [5]Summary of Action Items
      * [6]Summary of Resolutions
      __________________________________________________________

Plain language

    CHarles: Center for Plain language is meeting tomorrow and is
    going to discuss Silver.
    ... they are a pool of expertise and historical legacy
    perspective. They are a branch of the plain language expertise
    from the US Plain Language Act. They wrote the original
    criteria and created a branch that still serves that original
    purpose.

    <Charles> The Center for Plain Language
    [7]https://centerforplainlanguage.org/learning-training/five-st
    eps-plain-language/

       [7] https://centerforplainlanguage.org/learning-training/five-steps-plain-language/

    CHarles: Charles will have an update on Friday

    <kirkwood> not understanding what we are looking at?

    <Charles> Is this a U.S. grade point system? The UNESCO
    standard?

    Email with test results <-
    [8]https://lists.w3.org/Archives/Public/public-silver/2018May/0
    012.html

       [8] https://lists.w3.org/Archives/Public/public-silver/2018May/0012.html

    <JohnRochford> Yes, it is a U.S. grade point system.

    Jeanne: Was this manually done?

    JohnR: Yes

    jeanne: How was it tested?

    <Charles> Flesch–Kincaid readability tests * – Wikipedia
    [9]https://en.wikipedia.org/wiki/Flesch%E2%80%93Kincaid_readabi
    lity_tests

       [9] https://en.wikipedia.org/wiki/Flesch–Kincaid_readability_tests

    JohnR: I used Word's Fleisch-Kincaid grading measuring

    <Charles> That method and many others are listed in my doc:
    [10]https://docs.google.com/document/d/1LPMbnOGKS4B6LIQ3_vQ0NFK
    K7LYUgM3TO7nCc7OOacs/edit?usp=sharing

      [10] https://docs.google.com/document/d/1LPMbnOGKS4B6LIQ3_vQ0NFKK7LYUgM3TO7nCc7OOacs/edit?usp=sharing

    <Charles> Dropping off the call now.

    Jeanne: For our purposes, we need to use an international
    standard for measuring grading level.

    JohnR: There are other measures. You are missing the point of
    the discussion which is the experiment results.

    Jeanne: You are right, the measurement system is months down
    the road.
    ... The point I would like to focus on now, and deriving what
    are the principles of simplification that we want to pass on to
    the editors so they can get started.

    JohnR: These measurements are shallow and based largely on
    sentence length and poly-syllabic words.

    Shawn: So we should measure this with user testing

    JohnR: I am doing user tests with people with intellectual
    disabilities in my work. We should be able to publish soon.

    Shari: What are you measuring to?

    JohnR: We developed pools of users that all could read at the
    5th grade level and above, and user tested to that level.

    Kelsey: So are we going to use International guidelines or
    develop our own?

    JohnR: My work is to operationalize international and national
    guidelines.

    Jeanne: I want to propose that we ask the plain language
    editors to try an experiment with the 3-5 WCAG editors and ask
    them to convert those 3 success criteria to plain language.
    ... should we ask them each to do one, or for an experiment,
    ask them to do all three so we can compare the difference?

    Angela: We should do all three.

    <JohnRochford> International plain language:
    [11]http://plainlanguagenetwork.org/

      [11] http://plainlanguagenetwork.org/

    <JohnRochford> England: [12]http://www.plainenglish.co.uk/

      [12] http://www.plainenglish.co.uk/

    <JohnRochford> U.S. [13]https://www.plainlanguage.gov/

      [13] https://www.plainlanguage.gov/

    <JohnRochford> I should have said "UK", not "England".

Project management plans: project definitions & scoping

    project plan <-
    [14]https://drive.google.com/open?id=10p-8-v-XqRllBaX_eTiXXvyyD
    Yeft8GRiN3_11V3U0w

      [14] https://drive.google.com/open?id=10p-8-v-XqRllBaX_eTiXXvyyDYeft8GRiN3_11V3U0w

    Shawn: Some of the projects are clear and precise (like Plain
    Language), and some need more specificity like Information
    Architecture
    ... some things are interrelated, which makes them challenging
    to do.
    ... we want to compartmentalize the projects to work on
    prototypes
    ... Information architecture is the shape of the information
    that a site has. It's what the back end and front end have to
    work together
    ... front end in the web browser is what you can see and
    interact with
    ... Back end is what happens at the server, every thing that
    you don't see in front of you

    <kirkwood> nformation architecture (IA) is the structural
    design of shared information environments; the art and science
    of organizing and labelling websites, intranets, online
    communities and software to support usability and findability;
    and an emerging community of practice focused on bringing
    principles of design and architecture to the digital landscape.
    Typically, it involves a model or concept of information that
    is used and applied to activities which require

    <kirkwood> explicit details of complex information systems.

    Jeanne: I have been thinking of it in terms of the data fields:
    Statement, short explanation, long explanation, code samples,
    tutorials, etc.

    Shawn: In my experience with web applications and content
    managements systems. In every one, I had to start with the data
    structure itself, and then work on the interface.
    ... the scalability of the data is determined by the analysis
    of what the structure of what the data could be.
    ... we need to nail down the requirements first before we can
    start into the prototypes.
    ... it allows us to evaluate the prototypes as to whether guide
    us toward the prototypes.

    MikeC: Use the requirements as the building blocks of the
    prototype activities

    Shawn: The only prototype that we could start moving forward
    now is the plain language, because the the requirements are
    pretty cut and dried and we know how we will evaluate that we
    achieved it.

    Jeanne: What is the next step? I have been thinking of the
    Requirements document in a W3C standards sense. I have not been
    thinking about the requirements as a design of the prototypes.

    Shawn: We need to nail down the requirements document. We
    should probably start scoping each of prototypes.
    ... Charles email from yesterday laid out some recommendations
    for the prototypes
    ... we could start working on that before the Requirements
    document is solidified.

    Jeanne: I have been thinking about the Conformance prototype,
    and chatting about it with experts. I was thinking about
    starting to bring them together to work on it for a few weeks
    and nailing it down.

    <scribe> ACTION: jeanne to write down the requirements for the
    conformance prototype

    <trackbot> Created ACTION-175 - Write down the requirements for
    the conformance prototype [on Jeanne F Spellman - due
    2018-05-15].

    Shawn: The Information Architecture, the Plain Language, and
    the Conformance model will be the first ones we can work on.
    ... we may discover that one prototype is actually two
    prototypes

    Next steps to get descriptions and rough goals for each
    prototype

    Jeanne: Asking for volunteers to help with the writing.

Summary of Action Items

    [NEW] ACTION: jeanne to write down the requirements for the
    conformance prototype

Summary of Resolutions

    [End of minutes]
      __________________________________________________________
Received on Tuesday, 8 May 2018 14:48:11 UTC

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