Minutes of Silver meeting of 3 April 2018

Formatted minutes:
https://www.w3.org/2018/04/03-silver-minutes.html


Text of minutes:

    [1]W3C

       [1] http://www.w3.org/

                                - DRAFT -

                     Silver Task Force Teleconference

03 Apr 2018

Attendees

    Present
           chaals, Charles, Jeanne, JohnM, Imelda, Kelsey, Luis,
           kirkwood, MichaelC, Jan, JaeunJemmaKu, shawn, Shari

    Regrets

    Chair
           Shawn, jeanne

    Scribe
           Lauriat, jeanne

Contents

      * [2]Topics
          1. [3]Report from Design Sprint & prototyping
          2. [4]Review strategy from Friday
          3. [5]Pacific work
          4. [6]Report from Design Sprint & prototyping
          5. [7]Moving the meeting time (initial discussion)
          6. [8]Requirements document
          7. [9]AccessU meeting?
      * [10]Summary of Action Items
      * [11]Summary of Resolutions
      __________________________________________________________

    <Lauriat> trackbot, start meeting

    <trackbot> Meeting: Silver Task Force Teleconference

    <trackbot> Date: 03 April 2018

    <kirkwood> Actually I have a preference for Fridays but can do
    Tuesday if needed

Report from Design Sprint & prototyping

    <Lauriat> Scribe: Lauriat

    Jeanne: First thing, we need to finish the Design Sprint report
    and then present to the Working Group.
    ... We want to throw open the invitation to prototype different
    parts of Silver, making that part of the report. Directions on
    how to share their prototypes with us so we can do usability
    testing.
    ... So the report would turn more into an invitation for people
    to participate and contribute.
    ... We also need to talk about plain language vs. simple
    language.
    ... Some proposed that we use the ISO standard for plain
    language. Another table said we should use simple language.
    ... We'll have that conversation on Friday.

    <Charles> I am going to share by email a list of relevant URLs
    on Plain Language

    <Charles> I have a list of people to invite to IA effort. I
    just need to know where to send them.

    Jeanne: We have five major efforts that need to run
    concurrently this summer: plain language translation of WCAG
    2.1, homepage design, write standards for naming and tagging,
    work on the information architecture (and develop github APIs
    to allow people to more easily contribute), work on the
    prototypes and usability testing.

    Charles: To raise a minor caution on this: if you have
    dedicated resources to translate the current guidelines into
    plain language before we define what that is, we may have some
    rework later on. So we should define first to avoid that.

    Jeanne: I agree. We need to do that before the other pieces
    start up.
    ... In the prototype design, the subtask in here is to organize
    the usability testing and come up with how we'll do this.
    ... Determine when a prototype is ready to test, prioritize
    which prototype to do first, which to do concurrently, enroll
    developers & designers, etc.

    <jeanne> ACTION: Jeanne to move the strategy notes into a
    project plan in Sheets.

    <trackbot> Created ACTION-165 - Move the strategy notes into a
    project plan in sheets. [on Jeanne F Spellman - due
    2018-04-10].

    <kirkwood> Sorry I need to sign off, I’ll be on on for full
    call on Friday.

    Jeanne: Please think about the projects coming this summer and
    what kinds of things you might want to work on!
    ... We definitely need to start delegating into subgroups of
    people working on different projects and keep the main group
    for coordinating and tracking.
    ... We do have people on board to handle the translation of
    WCAG 2.1, but it'll still take some serious time. This will
    also provide some data for those prototyping to use.

Review strategy from Friday

    [Everything above after the actual report stuff]

    [back to Design Sprint report]

    <Charles> Table 4:
    [12]https://docs.google.com/document/d/1zTij1pH9NumEmMJoTFlsnpk
    UHpM6SmP852jmkNDjAd0/edit?usp=sharing

      [12] https://docs.google.com/document/d/1zTij1pH9NumEmMJoTFlsnpkUHpM6SmP852jmkNDjAd0/edit?usp=sharing

    <jeanne> Table 1: Kelsey transcription was in process. It will
    be done by Thursday. I need help with the summary.

    <jeanne> Jemma: Wendy offered to help.

    <jeanne> Table 4: Summary is complete. See URL above.

    <jeanne> scribe: jeanne

    Charles: Our group attacked 3 problems, so the summary
    documents that.
    ... I noted that all the ideas that were raised were
    complementary, none of the ideas were in conflict with the
    solutions we worked on.

    Jan: We need to have someone who was at the table write the
    summary.
    ... I would like to look at who was at Table 3 and reach out to
    them.

    Jemma: Wendy Chisholm also volunteered to help us.
    ... I will forward Wendy's email address to Jan so Jan will
    contact her.

    <scribe> ACTION: Jan will reach out to Wendy and Lucy to get
    them to help with summaries.

    <trackbot> Created ACTION-166 - Will reach out to wendy and
    lucy to get them to help with summaries. [on Jan McSorley - due
    2018-04-10].

    Jemma: Table 1 was Adam Spence, John Rochford, Jemma, Wendy
    Chisholm.

    <Charles> Table 3 also included: Lucy Grecco, Alice Boxhall,
    Leonie Watson, Rob Dodson

    Table 2: Jeanne will have table 2 done by Friday.

    Table 3: Imelda finished transcription and Jan will reach out
    to Lucy for the executive summary

    Table 4: Is done

    Charles: Unless someone needs to have all the notes at the
    bottom of the document organized, I consider it done.

    Jeanne: I don't think we need the raw data organized. I think
    the final report will draw from the summaries\

    Table 5: The transcription is done. The summary needs writing

    Shawn: I will work on the summary on Thursday. The difficulty
    will be explaining the prototype which is diagrams. I can
    insert the diagrams and caption them.

Pacific work

    Jeanne: We will have the tables done by friday the 6, so we can
    work on assembling the final report on oiur meeting of 10
    April.

    Shawn: We have several folks who would like to participate who
    cannot call in at this time. They are mostly in Australia and
    Asia.
    ... One starting point of that discussion would be to have
    subgroup working on one of our concurrent tasks.
    ... they could report in by email. The trick is going to be
    supporting them so that they are successful and move forward.

    Jeanne: I assume that a WebEx call can be set up for them.

    Shawn: I expect that they can use whatever tools work for them.
    ... for meetings and for the actual work and reporting. I don't
    want to be prescriptive of how they do things.
    ... I recommend looking at the project plan, identify isolated
    chunks of work and ask them if they want to do it.

Report from Design Sprint & prototyping

Moving the meeting time (initial discussion)

    <Charles> I have zero preference on time and day. You won’t
    need my vote.

    Several people want to move the Friday call to 2:00

    <scribe> ACTION: Jeanne to ask Michael to set up new WebEx call
    and info page starting on April 13

    <trackbot> Created ACTION-167 - Ask michael to set up new webex
    call and info page starting on april 13 [on Jeanne F Spellman -
    due 2018-04-10].

    zakin, take up next

Requirements document

AccessU meeting?

    Jeanne: Sharron Rush offered a room to meet at AccessU May
    14-16. Let's discuss on Friday

    [13]https://knowbility.org/programs/accessu/

      [13] https://knowbility.org/programs/accessu/

Summary of Action Items

    [NEW] ACTION: Jan will reach out to Wendy and Lucy to get them
    to help with summaries.
    [NEW] ACTION: Jeanne to ask Michael to set up new WebEx call
    and info page starting on April 13
    [NEW] ACTION: Jeanne to move the strategy notes into a project
    plan in Sheets.

Summary of Resolutions

    [End of minutes]
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