Re: Telcon Schedule.... logistics

Great!
  Thanks Joanne  & Elgar for raising and solutioning this important issue.
  I updated the HCLS forum calls, PGx and CDS task calls with the notices.
Looking forward to regular calls :)

Cheers!

m.

On Thu, Apr 19, 2012 at 5:10 PM, M. Scott Marshall <mscottmarshall@gmail.com
> wrote:

> I updated the Linked Life (BioRDF / LODD) and Terminology telcons.
> This list should now get the 1 day and 1 hour reminders for those
> calls. I noticed that someone had done something with Pharmacogenomics
> (someone answered yes to "Send invitation to guests?") which required
> permission to archive the messages on W3C websites and gave
> permission.
>
> A few other telcons remain for updating. The embedded calendar on the
> wiki would also be nice.
>
> Cheers,
> Scott
>
> On Thu, Apr 19, 2012 at 9:55 PM, M. Scott Marshall
> <mscottmarshall@gmail.com> wrote:
> > Hi Elgar,
> >
> > Excellent suggestions! Google calendar is very useful and works on the
> > Web - no software license or installation required. I use it all the
> > time. As you probably were aware, we have officially used GoogleCal in
> > HCLS starting with the last charter.
> >
> > On Thu, Apr 19, 2012 at 8:51 PM, Elgar Pichler <elgar.pichler@gmail.com>
> wrote:
> >> I personally am a fan of Google Calendar, and all the problems
> described in
> >> this thread could be solved with it. Why not
> >>
> >> Task and HCLS chairs should set up the proper recurring events on Google
> >> Calendar.
> >> Explicitly set the time zone for those events.
> >
> > This much had already been done. Time is anchored in Boston and shows
> > up according to local time in calendar settings (for me, properly
> > translated to CET). Task force leads and HCLS chairs have the
> > password.
> >
> >> Then explicitly invite "public-semweb-lifesci hcls"
> >> <public-semweb-lifesci@w3.org> to each recurring event.
> >> Add reminders for 1d and 1h prior to event (or set those 2 reminders as
> >> default for the HCLS calendar overall).
> >
> > ==> Very good suggestions. Whoever gets around to it first, please
> > post to the list.
> >
> >> Change the agenda for the single events as needed, or cancel a single
> event
> >> if the meeting is off.
> >
> > I have been responsible for the LODD, BioRDF, and Terminology events,
> > occasionally correcting the calendar to match e-mail announcements for
> > other calls as a courtesy. I haven't had time to nag others to do the
> > same though. :)
> >
> >> Doing that will insure that
> >>
> >> the event/agenda is up to date
> >> time zone differences will be handled automatically
> >> event updates and cancellations will be sent to
> >> the <public-semweb-lifesci@w3.org> list
> >> reminders will be sent automatically to the <
> public-semweb-lifesci@w3.org>
> >> list
> >> (Google) users who poll the HCLS calendar will always get the correct
> and
> >> most up to date events on their calendar, at the correct time slot.
> >>
> >> That doesn't take care of the wiki yet, but maybe we could do a Google
> >> Calendar display or list of events feed on our wiki pages.
> >> (
> http://support.google.com/calendar/bin/answer.py?hl=en&answer=1186917#site
> )
> >
> > ==> I agree that an embedded calendar (week view) would be an
> > improvement. Who will do it?
> >
> > Michael is right - there will be occasional forgetfulness or
> > uncertainty about whether to go through with a meeting. But having the
> > automatic reminders sent to the list should help to improve the
> > synchronization and timeliness of announcements.
> >
> > Cheers,
> > Scott
> >
> >> On Thu, Apr 19, 2012 at 13:24, Michel Dumontier <
> michel.dumontier@gmail.com>
> >> wrote:
> >>>
> >>> Hi!
> >>>   Each call has a reserved time slot, but the reminders are the
> official
> >>> declaration that a meeting will happen. Task and HCLS chairs should
> prepare
> >>> and send out the agenda no later than the day prior (and preferably a
> week
> >>> before).
> >>>   I have to apologize, as I have been traveling extensively in April to
> >>> far flung places in Canada with poor Internet.  I'll be resuming my
> regular
> >>> calls as of May 1.
> >>>    Cheers,
> >>> m.
> >>>
> >>> On 2012-04-19, at 12:05 PM, Joanne Luciano <jluciano@gmail.com> wrote:
> >>>
> >>> Hi Helena,
> >>>
> >>> I'm very appreciative of the reminders +1
> >>>
> >>> I'd like the wiki to be reliable too. (I think may have I've
> >>> over-compensated and missed too many meetings in the past - now I'm
> showing
> >>> up when it scheduled and there's no call (although Matthias also
> dialed in.)
> >>>
> >>> Joanne
> >>>
> >>>
> >>> On Apr 19, 2012, at 11:59 AM, Helena Deus wrote:
> >>>
> >>> I agree with Joanne, the calendar can't entirely be trusted so the most
> >>> distracted among us will need a reminder from the chairs as to when
> these
> >>> hcls telcos happen :)
> >>>
> >>> On Thu, Apr 19, 2012 at 4:53 PM, Joanne Luciano <jluciano@gmail.com>
> >>> wrote:
> >>>>
> >>>> Hi Michele, Scott,
> >>>>
> >>>> I dialed into the the telcon today, 2nd time this happened recently
> and
> >>>> it was only Matthias and me that were there. No reminder was sent,
> but we do
> >>>> have a regularly scheduled telcon, so I made sure to catch an early
> train so
> >>>> I could be back at my desk in time.   So, are we having regularly
> scheduled
> >>>> telcons or are we having telcons only when reminders are sent?  (Just
> so I
> >>>> can plan accordingly)
> >>>>
> >>>> I'm needing to schedule a meeting and need to know if there's going
> to be
> >>>> a call this coming Tuesday (April 24th).  The Wiki isn't clear re:
> Linked
> >>>> Life Data -- Is "Tuesday at 12pm EST"  every Tuesday (in which it
> would be
> >>>> goo to have the plural (or to be explicit) or is it once a month?
> >>>> Is Maximizing the utility.... -- the un-indentation and bullets are
> >>>> confusing -- I'd fix, but I don't know what's correct.
> >>>>
> >>>> Thanks!!!
> >>>>
> >>>> Joanne
> >>>>
> >>>> I'm also confused as to whether there is a meeting this coming
> tuesday.
> >>>>  I can't tell from the Wiki --
> >>>> Life Sciences
> >>>> Maximizing the utility of linked life science data, ontologies and
> >>>> services.
> >>>> 2nd Tuesday at 11am EST. Next call May 8, 2012.
> >>>>
> >>>> Linked Life Data: Best practices in creating, publishing, linking,
> >>>> querying and visualizing linked life data. Tuesday at 12pm EST.
> >>>>
> >>>>
> >>>
> >>>
> >>>
> >>> --
> >>> Helena F. Deus
> >>> Post-Doctoral Researcher at DERI/NUIG
> >>> http://lenadeus.info/
> >>>
> >>>
> >>
> >
> >
> >
> > --
> > M. Scott Marshall
> > http://staff.science.uva.nl/~marshall
>
>
>
> --
> M. Scott Marshall
> http://staff.science.uva.nl/~marshall
>



-- 
Michel Dumontier
Associate Professor of Bioinformatics, Carleton University
Chair, W3C Semantic Web for Health Care and the Life Sciences Interest Group
http://dumontierlab.com