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Call details & how to find them

From: Phil Archer <phila@w3.org>
Date: Tue, 8 Mar 2016 12:00:49 +0000
To: SDW WG Public List <public-sdw-wg@w3.org>
Message-ID: <56DEBEF1.401@w3.org>
Dear all,

This is the first week when the group is splitting into three for 
separate calls. The instructions for joining any or all of the three is 
the same.

1. Follow the link from the meetings page [1] to your meeting 

2. The agenda includes the WebEx link and, if you need it, the phone in 

3. Please note the relevant *IRC channel*. They are:
- #sdwbp
- #sdwssn
- #sdwcov

In each of those channels you'll see that the webex password is in the 
topic line but, ahem, it's the same as the channel.

The exception is the coverages call which is using the regular slot used 
for the joint calls so it's the auto-generated one. But it is in the IRC 
topic line so you can always see it.

You can always type 'zakim, code?' to get the WebEx link.

Why separate IRC channels?

Because RRSAgent uses the IRC channel name in the URL of the minutes and 
it would be a problem if we used the same channel when we have two calls 
on the same day as we do tomorrow (BP and Coverages).

For each meeting, someone needs to be the host. That's usually me, but 
when I can't be on the call (like the SSN one today, sorry), the chair 
needs to take the host role.

To do this, in WebEx, go to Participant->Reclaim host and enter the 
relevant code:

SSN: 709385
Coverages (joint): 146648
BP: 260592

Being host allows you to mute/unmute others.

It is *important* that at the end of the meeting, the host takes the 
option to *End* the meeting, not just leave it (click Leave meeting as 
usual and then select End meeting).

And remember to start the bots before the meeting and generate the 
minutes at the end. No RRSAgent -> no minutes -> nothing binding -> 
worst case scenario you need to re-run the whole meeting :-(

Hope this is clear and that I haven't forgotten anything.



Phil Archer
W3C Data Activity Lead

+44 (0)7887 767755
Received on Tuesday, 8 March 2016 12:00:44 UTC

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