Re: Updated registration

On Wed, 2020-04-15 at 15:15 -0600, Amelia Bellamy-Royds wrote:
> Thanks for the edits, Ted.
> 
> I still think it might be helpful to have an explicit “Name” and
> “Affiliation” field separate from the “Bio”, so that we don't have to
> infer or follow-up for people who left that out.  Otherwise, I think
> your wording covers the necessary warnings for making the info
> public.

So I just checked both paths to register, with and without (provide
email instead) a W3C account. With former we have name and affiliation
for all accounts.

For the email route it requires:

Information about you

    Email:  ted@example.com
    Family Name:  (*)
    Given Name:   (*)
    Employer:     (*)
    Job position: 

position optional.
 
> For talk and hack-session proposals, the CFP currently suggests that
> the actual content of the proposal be sent by email. We can change it
> to have them included in the registration form, of course, but then
> we want to emphasize that people can submit the basic details of
> their registration and modify it later. (Which I think you can do on
> WBS.)

Correct, you can return and edit response. 

Presentations are hard to get in advance, slides often completed day
beforehand. I require talk title and get an understanding of topic by
email if not by phone. 

Fuller proposals take time and I like trying to get something shorter
up front to help shape the agenda.

> Oh, and one last thing (this was my slip up), two meetings ago, we
> had a discussion about changing the wording to “workshop series”,
> instead of workshop. I put those edits in the website this weekend,
> but didn't think about them when I emailed last week!

I fixed most of the workshop to workshop series, I left one question
title workshop but the question uses series.

> ~Amelia
> 
> On Mon, 13 Apr 2020 at 12:34, Ted Guild <ted@w3.org> wrote:
> > Apologies Amelia for not responding earlier, focused elsewhere.
> > 
> > Comments inline.
> > 
> > On Mon, 2020-04-13 at 16:04 +0100, Gobe Hobona wrote:
> > > I echo Amelia’s comments.
> > > 
> > > Gobe
> > > 
> > > 
> > > 
> > > 
> > > > On 6 Apr 2020, at 23:07, Amelia Bellamy-Royds <
> > > > amelia.bellamy.royds@gmail.com> wrote:
> > > > 
> > > > Thanks for these updates, Ted.
> > > > 
> > > > I'd made some comments on the original form which got lost in
> > the
> > > > shuffle of changing plans. Copying over those that are still
> > > > relevant:
> > > > The title we're using on the website is "W3C/OGC Joint Workshop
> > on
> > > > Maps for the Web", we should use the same wording here.
> > 
> > Corrected
> > 
> > > > It currently says “Anybody with a W3C account can answer this
> > > > form”. Is there a way to support answers without an account? If
> > > > not, we should add info about account creation to the CFP.
> > 
> > Set it allow those without W3C accounts as was my intent but
> > apparently
> > missed the box.
> > 
> > > > For bio: if we're not going to have explicit fields for name &
> > > > affiliation, there should be a statement that these will be
> > taken
> > > > from the W3C account (in case someone needs to update that
> > info).
> > 
> > Attendees and their affiliations are part of the public
> > proceedings. 
> > 
> > Often we have those with complicated affiliations for workshop, eg
> > employed by so and so but representing 'university research group,
> > trade association, etc.' easier handled by free form. This is
> > basically
> > their application to attend.
> > 
> > How about this clarification:
> > 
> > <p>Those who are presenters may have portions of their bios
> > published
> > on the agenda page. We appreciate the bio and background from all
> > interested in attending as we may reach out for prospective
> > presenters
> > and for selecting invitees from candidate applications. All
> > attendees'
> > names and their affiliations will be part of the public record.</p>
> > 
> > Feel free to suggest alternate text.
> > 
> > > > Might also want to add a checkbox for “Can we publish your
> > name,
> > > > affiliation, and bio on the workshop website?” (The CFP
> > currently
> > > > says that we may do this for people who submit a talk/session,
> > but
> > > > it helps to be explicit.)
> > 
> > We publish attendees' names and affiliations as part of meeting
> > proceedings except under extreme situations which will be handled
> > on
> > case basis. 
> > 
> > > > In addition to the free-form questions about goals of
> > > > participation, it would be helpful to have a set of checkboxes
> > for
> > > > whether the registrant is planning to submit a talk proposal,
> > hack
> > > > or breakout session proposal, or written position statement.
> > (That
> > > > way, we know who to follow up with!) There could be a link back
> > to
> > > > the CFP web page for information about how to make those
> > > > submissions.
> > 
> > Done, with input fields where appropriate.
> > 
> > > > It might also be helpful to ask about preferred times for
> > > > live/synchronous events, to get an idea of scheduling
> > > > requirements.  But I'm not sure how best to ask it — it's not
> > > > enough to just ask time zones, some people prefer later or
> > earlier
> > > > hours than others in the same zone!  WBS has a “select a
> > meeting
> > > > time” question type, but it doesn't seem to have any smarts
> > built
> > > > in for translating time zones.
> > 
> > WBS interface is a bit limited for this. We can have preferred list
> > of
> > times in GMT which will confuse some with respect to their local
> > times.
> > We can use something like Doodle and survey times separately.
> > 
> > > > ~Amelia
> > > > 
> > > > On Thu, 2 Apr 2020 at 13:21, Ted Guild <ted@w3.org> wrote:
> > > > > I updated the registration to clarify it is now an online
> > > > > workshop
> > > > > 
> > > > > Not sure what a reasonable remote limitation is, figure 80
> > may be
> > > > > more
> > > > > manageable if we want to moderate and unmute people. It is
> > > > > somewhat an
> > > > > arbitrary number and what we had earlier for physical.
> > > > > 
> > > > > https://www.w3.org/2002/09/wbs/1/maps2020/
> > > > > 
> > > > > -- 
> > > > > Ted Guild <ted@w3.org>
> > > > > W3C Automotive Lead
> > > > > https://www.w3.org/auto
> > > > > 
> > > 
> > > 
> > > Keep up with all the OGC news by signing up to our quarterly
> > > newsletter at http://newsletter.opengeospatial.org
> > > 
> > > Interested in attending the next OGC Technical and Planning
> > Committee
> > > Meeting? Find out more at http://www.ogcmeet.org
-- 
Ted Guild <ted@w3.org>
W3C Automotive Lead
https://www.w3.org/auto