- From: Coralie Mercier <coralie@w3.org>
- Date: Thu, 23 Jul 2020 19:00:30 +0200
- To: Inclusion and Diversity Community Group <public-idcg@w3.org>
> On 22 Jul 2020, at 13:12 , Léonie Watson <lwatson@tetralogical.com> wrote:
>
> Everyone,
>
> Day: Thursday 23 July 2020
> Time: 3PM UTC (Please convert to your local time) […]
>
> 1. Proposal to meet every two weeks.
>
> We met every week to draft the proposed statement as quickly as possible, but many of us have other commitments that may mean a weekly meeting is difficult to continue. Propose we move to meeting every other week instead.
>
> 2. Feedback from the AC review.
> 3. Actions updates.
>
> I would also like to experiment with using the Zoom "raise your hand" feature" instead of the queue system in IRC, not least because I believe it may be more accessible.
>
> […]
The notes of today’s meeting are available:
https://www.w3.org/2020/07/23-idcg-minutes.html
Text version:
=============
ID CG weekly meeting
23 July 2020
[2]Agenda. [3]IRC log.
[2] https://lists.w3.org/Archives/Public/public-idcg/2020Jul/0041.html
[3] https://www.w3.org/2020/07/23-idcg-irc
Attendees
Present
Barbara Hochgesang, Coralie Mercier, Jeff Jaffe, Judy
Brewer, Léonie Watson (tink), Tess O'Connor, Tzviya
Siegman, Vagner Diniz, Wendy Reid, Wendy Seltzer
Regrets
Chris Wilson, Dan Appelquist, Julien Tanay, Rhian Jones
Chair
Léonie
Scribe
koalie
Contents
1. [4]Proposal to meet every two weeks
2. [5]Feedback from the AC review
3. [6]Actions updates
1. [7]Outreach and Messaging
2. [8]Open Office Hours
3. [9]Process issue around "video/audio recording of w3c
meetings"
Meeting minutes
[10]Previous (2020-07-16)
[10] https://www.w3.org/2020/07/16-idcg-minutes.html
Proposal to meet every two weeks
Léonie: is everyone happy to experiment with Zoom's "raise
hand"?
Judy: note: some have expressed issues of accessibility
… happy to serve as backup for irc q+
Léonie: option-Y on mac OS, alt+Y on Windows, [see more
shortcuts in <[11]https://support.zoom.us/hc/en-us/articles/
205683899-Hot-Keys-and-Keyboard-Shortcuts-for-Zoom>]
… the "Raise Hand" button is in the participants pane
[11] https://support.zoom.us/hc/en-us/articles/205683899-Hot-Keys-and-Keyboard-Shortcuts-for-Zoom>
Léonie: proposal to meet every two weeks
… and find another time for this meeting
<wseltzer> +1
Jeff: +1 to every other week at a different time.
<wendyreid> +1
<koali> +1
<vagner> +1
Tzviya: Thursdays are very packed. Every other week would be a
great cadence for me
Judy: I'm worried about what other time we land on (expecting
survey)
… but this happens to be in my relatively open time
… the in-between week could be used by sub-groups to keep
momentum
Léonie: the way forward looks like: move to every other week
… I'll create a doodle
… for a different regular time
Jeff: There's a large overlap between this group and the PWE CG
which meets every other week
… I wonder if that time could be available for the other week
[the PWE call is 2pm UTC on Tuesdays]
[Léonie, Tzviya and Tess to take this offline to work out a
combination]
Feedback from the AC review
[Barb arrives]
Léonie: without realizing it and intending it, we caused some
upset
… when we sent the statement out, we the CG had been so focused
on timeliness
… we just asked the AC to sign-off on it
… when the regular survey went out it included the regular
options, including those to provide changes
… when somebody filed an issue, I closed the issue
… that upset the person, confused me
… an issue has been opened on the AB repo that AC have access
to, saying it isn't good form for the W3C community
… we've acknowledged it was wrong
… we've explained to the AC that changes are welcome
… we'll take a look at those at the end of the review
… It's a necessary delay
… Thoughts, comments?
Jeff: There has been at least one Formal Objection raised on
the statement
… we have to wait till the survey closes as people may change
their reviews
… it doesn't prevent us from reaching out to objectors and have
conversations about it
… that objection was done in member space
Judy: Does it make sense to briefly discuss the content of the
objection?
… and make sure we have somebody for the dialogue?
Léonie: Absolutely
… given our respective roles, and being careful
WendyR: I agree with Judy
… Many comments, and most have been constructive
… have fallen into the bucket of what I at least expected to
get
… perhaps there's a document we could put together with our
talking points
… that explains where we're coming from, and why we worded it
the way we did
Coralie: I saw a comment probably in the AB repo, about not
being judge and party and that for me raised the question on
who can assess the AC review given I'm co-chair of this group,
I've contributed to writing the statement, and I'm on W3C
management
Léonie: @@
Barb: my participant view:
… separate the goal of the statement
… it was around improving or extending the inclusion and
diversity
… that's the higher level
… what ends up happening is that it gets bogged down on a word,
a comma, that sort of aspects
… so my worry is to "miss the forest"
… Is there some way that we could ge the AC to agree that the
theme is doing more outreach
… and now, let's improve the statement
Léonie: It's sage advice
… in the W3C community we're especially good at picking at the
leaves
Jeff: To address Coralie's question
… W3C management will assess the results of the survey
… by appointing someone to do that
… Coralie's point may be true
… I'm confident W3M can find someone in W3M who can fairly
resolve any suggestion and remaining objections
… To Léonie's point, the leadership of the IDCG if not the
entire IDCG will be involved in that
… there may be small editorial changes that the IDCG agrees are
good, if we have more major changes we may have another review
cycle
… The Director also has the power to overrule objections
… if objections are made and the director or his delegate tries
to deal with the objections and finds there is no consensus,
… not every objector gets to write the statement
… in the end we're looking for consensus
Judy: With regard to a charter in review, we rely on a staff
person who has subject matter expertise
… they have work time allocated for that
… and they're responsible for handling the comments
… so speaking of doing a "fair" assessment
… and hearing someone involved in the process may not be
involved is surprising
Léonie: Thank you
… Back to Wendy's point
… it may be worth trying to formulate message points
… anyone able to have a look?
WendyR: I can do it
[Thanks WendyR!]
Léonie: it will come in handy, so thank you!
Léonie: Any update? any question for discussion?
Actions updates
Judy: I had worked on the outreach and messaging area
… happy to provide an update on that
… and I have a few questions for the group
Léonie: I have a very quick update on Office Hourse
… anyone else?
Outreach and Messaging
<Judy> [12]https://github.com/w3c/idcg/wiki/
Outreach-and-Messaging
[12] https://github.com/w3c/idcg/wiki/Outreach-and-Messaging
Judy: I now have edit access to the ID CG GH
… I've seeded some edits
… in a sub-page for outreach and messaging
… this is in parallel to the "welcoming" sub-group
… I consider both "outreach" and "messaging" to be linked
… I've asked people who expressed interest, and I may have
overlooked someone
… so let me know after you see what's here!
Judy: I wanted to point out a few things
[13]https://github.com/w3c/idcg/wiki/
Outreach-and-Messaging#volunteers-for-outreach-andor-messaging-
activities
[13] https://github.com/w3c/idcg/wiki/Outreach-and-Messaging#volunteers-for-outreach-andor-messaging-activities
Judy: There's a draft goal statement
… and a list of sub-actions
… I went through our issues labelled outreach and messaging
… and went back to the categorization I had suggested while we
were writing the statement
… right now there's a list of 10 or so different actions that
may relate to this area
… some of them have a possible person assigned
… the CG may not want to look at this at all if this is too
granular
… or there may be missing sub-actions
… I welcome feedback
Barb: I agree, the welcoming and outreach are synergized
… if the two leads could figure out how to do driver / drafter
… that would be great
… I do want to emphasize another area I participate in: the
academic engineering program
… my school follows this closely
… such programs across the world have tried to increase
diversity
… I want to encourage that this has had a huge impact
Tzviya: I very much agree with what you're saying
… you're one of the people working on how to make W3C more
welcoming
… we need to work out to add "and inclusive"
… it needs to go far beyond than welcome emails
… we intend to jointly meet at TPAC
… we need to find a way to make it clear we're all welcome
Judy: I've just updated the wiki page to reflect Barb's 2
suggestions in the form of two sub-actions
<Judy_> [JB: updated [14]https://github.com/w3c/idcg/wiki/
Outreach-and-Messaging]
[14] https://github.com/w3c/idcg/wiki/Outreach-and-Messaging]
[15]https://github.com/w3c/idcg/wiki/
Outreach-and-Messaging#idcg-outreach-and-messaging-potential-su
b-actions-andor-related-actions-in-other-areas-of-idcg-work
[15] https://github.com/w3c/idcg/wiki/Outreach-and-Messaging#idcg-outreach-and-messaging-potential-sub-actions-andor-related-actions-in-other-areas-of-idcg-work
Judy: Tzviya used "belonging"
… might the "welcoming" area be willing to turn their name into
"welcoming and belonging"
… Another point
… There is a meta level
… reading lists, discussions
… does it make sense to build a "meta level" for "learning /
reading lists"?
… The office hours does not have a home
… this could be cross linked from other areas
<Zakim> vagner, you wanted to say goals and metrics plus
homework
Vagner: Suggestion for every group which work on different
types of actions
… we need to add in our topics "goals and metrics"
… so we can assess if we're reaching what we're trying to do in
this community group
… generally speaking the tasks are very general
… it's not very easy to see what kind of results we'll be
aiming for
… I suggest to establish some goals and metrics for the future
… to determine success of the objectives
… The other thing I wanted to talk about is homework
… if you want to promote diversity, we have homework to do
… including invite black people, different genders, to talk at
our conference, in our meetings, in our CGs
… we also have to hire black people or different genders into
W3C
… that's our homework to show that we are really working
Léonie: very good idea, Metrics
… Thanks for your suggestions on how we can invite more people
… these are important things too
<Zakim> Judy_, you wanted to suggest that our the meta-level
"continuous improvement" item could have sub-actions on metrics
and progress
Judy: Vagner, "continuous improvement" could include metrics
and progress
… Jeff has an annual report
… if I did a sub-page for that, would you, Vagner, volunteer to
help on that?
[Vagner nods]
Open Office Hours
Léonie: quick update on the Open Office Hours
… I'll get in touch directly with a few of the listed people
… Then we need to determine how and where to promote the
availability of volunteers
Process issue around "video/audio recording of w3c meetings"
<Zakim> wseltzer, you wanted to comment on a different topic,
in ProcessCG
WendyS: I wanted to invite input from this group on a question
that's been on the process community group issues list around
recording of meetings
… there's been some heate discussion there
… a commenter remarked she found recording would be
particularly difficult for her as a woman and it would be
non-inclusive if W3C were to record (audio/video) its meetings
… if there's input from this group, that is welcome
[16]Recording of meetings #334
[16] https://github.com/w3c/w3process/issues/334
Tess: Some W3C WGs record meetings as a matter of course
… WebPerf does
Coralie: after the AC review on the BLM statement, I'll want
this group's input on how to promote it
Tzviya: That commenter on the Process GH issue comment is right
… we have people who are not comfortable with being recorded
… and we need to take this into consideration
Judy: Colleagues in China have told me they can't sometimes put
their thoughts in e-mail, so recording is might be even worse;
and also if recordings are being used in place of minutes, need
to have captions, maybe asr ok for that, depends...
[adjourned]
Minutes manually created (not a transcript), formatted by
[17]scribe.perl version 121 (Mon Jun 8 14:50:45 2020 UTC).
[17] https://w3c.github.io/scribe2/scribedoc.html
--
Coralie Mercier - W3C Marketing & Communications - https://www.w3.org
mailto:coralie@w3.org +337 810 795 22 https://www.w3.org/People/Coralie/
Received on Thursday, 23 July 2020 17:00:35 UTC