Re: Proposed call schedule change

Since MIT's WebEx is set to EDT and we have this lovely mayhem called
daylight savings time in various parts of the world that take affect on
staggered dates please pay attention to the reminders in member-automot
ive@w3.org for the next few weeks as times will be a bit different.

On Wed, 2018-01-03 at 10:04 -0500, Ted Guild wrote:
> Happy New Year,
> 
> I have created our call schedule, described below, starting next
> Tuesday.
> 
> Invitations were sent by WebEx to member-automotive@w3.org and I have
> collected the iCal files together as a convenience so you can
> subscribe. 
> 
> https://www.w3.org/2018/auto-wg.ics
> 
> (Permissions for the ics file are limited to W3C Members and
> participants from Auto WG & BG)
> 
> Subscribing will have the call coordinates in your respective
> calendars
> and send a reminder alert. Since the rotation includes a less than
> ideal time per timezone, you may want to have your phone configured
> to
> have do not disturb hours or edit that call time in your respective
> calendars to not send an alert.
> 
> On Tue, 2017-11-28 at 17:03 -0500, Ted Guild wrote:
> > At the F2F meeting there was a proposal to change our call cadence
> > and
> > time. There was a agreement with the attendees but want acceptance
> > from
> > the broader group.
> > 
> > Starting with the New Year, January 2018, the Auto WG should start
> > meeting weekly instead of twice a month. It should rotate so as to
> > be
> > accommodating to various time zones. There are uncomfortable times
> > in
> > each of the major timezones covered and it is expected people may
> > opt
> > out of attending those, instead relying on minutes, email and
> > subsequent meetings.
> > 
> > Tuesdays 
> > 
> > CEST: 6am / 3pm / 11pm
> > 
> > EDT: 12am / 9am / 5pm
> > 
> > PDT: 9pm / 6am / 2pm
> > 
> > BST: 5am* / 2pm / 10pm
> > 
> > JST & KST: 1pm / 10pm / 6am
> > 
> > An automated reminder will be sent and ideally the Chairs and I
> > will
> > settle on an agenda that can be sent in advance so people can
> > decide
> > if
> > they want to stay up late/get up early for a particular call. 
> > 
> > If a particular meeting is canceled then that time is skipped for
> > that
> > rotation and does not carry over to the following week since that
> > would
> > complicate how some may configure their calendars.
> > 
> > When we discussed we also felt it would make sense to have the
> > Business
> > Group call, currently at a fixed time on the second Tuesday of the
> > month, immediately follow the Working Group call. The combined
> > Business
> > and Working Group meeting would have a total duration of one hour
> > and
> > thirty minutes. The time would generally be divided evenly but can
> > take
> > into consideration whether a topic for one may need more
> > discussion.
> > 
-- 
Ted Guild <ted@w3.org>
W3C Systems Team
http://www.w3.org