Re: Proposed call schedule change

Happy New Year,

I have created our call schedule, described below, starting next
Tuesday.

Invitations were sent by WebEx to member-automotive@w3.org and I have
collected the iCal files together as a convenience so you can
subscribe. 

https://www.w3.org/2018/auto-wg.ics

(Permissions for the ics file are limited to W3C Members and
participants from Auto WG & BG)

Subscribing will have the call coordinates in your respective calendars
and send a reminder alert. Since the rotation includes a less than
ideal time per timezone, you may want to have your phone configured to
have do not disturb hours or edit that call time in your respective
calendars to not send an alert.

On Tue, 2017-11-28 at 17:03 -0500, Ted Guild wrote:
> At the F2F meeting there was a proposal to change our call cadence
> and
> time. There was a agreement with the attendees but want acceptance
> from
> the broader group.
> 
> Starting with the New Year, January 2018, the Auto WG should start
> meeting weekly instead of twice a month. It should rotate so as to be
> accommodating to various time zones. There are uncomfortable times in
> each of the major timezones covered and it is expected people may opt
> out of attending those, instead relying on minutes, email and
> subsequent meetings.
> 
> Tuesdays 
> 
> CEST: 6am / 3pm / 11pm
> 
> EDT: 12am / 9am / 5pm
> 
> PDT: 9pm / 6am / 2pm
> 
> BST: 5am* / 2pm / 10pm
> 
> JST & KST: 1pm / 10pm / 6am
> 
> An automated reminder will be sent and ideally the Chairs and I will
> settle on an agenda that can be sent in advance so people can decide
> if
> they want to stay up late/get up early for a particular call. 
> 
> If a particular meeting is canceled then that time is skipped for
> that
> rotation and does not carry over to the following week since that
> would
> complicate how some may configure their calendars.
> 
> When we discussed we also felt it would make sense to have the
> Business
> Group call, currently at a fixed time on the second Tuesday of the
> month, immediately follow the Working Group call. The combined
> Business
> and Working Group meeting would have a total duration of one hour and
> thirty minutes. The time would generally be divided evenly but can
> take
> into consideration whether a topic for one may need more discussion.
> 
-- 
Ted Guild <ted@w3.org>
W3C Systems Team
http://www.w3.org