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Re: Face-to-face meeting at TPAC **cancelled**

From: Thierry MICHEL <tmichel@w3.org>
Date: Wed, 26 Sep 2012 10:06:14 +0200
Message-ID: <5062B776.2090905@w3.org>
To: olivier Thereaux <olivier.thereaux@bbc.co.uk>
CC: Audio Working Group <public-audio@w3.org>

I am also disappointed to read that this F2F is canceled.
Olivier, let me highlight that you have done your best (and much more 
than required) to have people join this F2F, with an initial survey, 
many calls, emails, telecon reminders, etc.

For the next F2F to come, I hope WG participants will fulfill their 
commitment as required when joining the Audio Working Group.

BTW, I would like to remind these commitments, with a reference to our 
process document about good-standing status in WG [1].

[ ...
A participant MAY be declared in Bad Standing in any of the following 
- the individual has missed more than one of the last three distributed 
- the individual has missed more than one of the last three face-to-face 

Canceling a F2F has a deep impact on the  participants which have 
already (and naturally) plained to attend. I know some of you have 
bought airplane tickets, requested Visa, paid TPAC attendance , made 
hotel reservation, and have taken disposition to travel.

It is quite unfair that these participants, who are fulfilling their 
commitment, are impacted by the participants who are not fulfilling 
their commitment, and not disclosing clearly their attendance to F2F.



[1] http://www.w3.org/2005/10/Process-20051014/groups.html#good-standing

On 26/09/2012 09:08, olivier Thereaux wrote:
> Dear all,
> I am sorry to announce that we are going to cancel our face-to-face meeting at TPAC.
> After spending yesterday talking to many of you individually, it became unequivocally clear that:
> * Most key participants, including our editors and most participants with expertise in tests, will not be travelling to TPAC
> * All but one of the people who already signed up for the meeting were planning to attend other meetings too
> Face-to-face meetings are key to working group progress, getting to know each others and working effectively as a group. They are part of the commitment we our organisations all made when joining the group, and should not be considered optional.
> I have to stress how disappointed I am  that in spite of holding a survey to record everyone's plans several months ago, countless calls in email or teleconference for group members to register or send regrets since, I had to nag quite a few people directly to get an answer about whether they planned to go at all.
> To the rest of the group, as chair, I sincerely apologise for failing to secure enough people to make this meeting a success.
> I know a fair few of you were hoping to join through telepresence of a kind, but having more people on the phone than in the room would not be a reasonable and effective use of f2f time.
> We should now see if there is enough interest for a different face to face meeting in the next few months. If anyone in the group would like to host it, please get in touch with me.
> In the meantime, remember we have a teleconference in a few hours. Talk to you there.
> Thank you,
> Olivier
Received on Wednesday, 26 September 2012 08:06:34 UTC

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