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Re: Accessible Documents - PDF vs. HTML

From: Ta, Duc <duc.ta.740@my.csun.edu>
Date: Wed, 15 Jun 2016 15:12:44 -0400
Message-ID: <CAOcfqAQYBAwdbnZ0MuF13MN+-Wc=S4B1m_kzZ=wsBjk6sHmhoQ@mail.gmail.com>
To: "Paul J. Adam" <paul.adam@deque.com>
Cc: "Macintosh, Kristy (OMAFRA)" <Kristy.Macintosh@ontario.ca>, "w3c-wai-ig@w3.org" <w3c-wai-ig@w3.org>

I would recommend HTML as a better format for these transcript. By using
HTML, you are more flexible in modifying and creating the transcript. In
addition, HTML file is more accessible when it comes to mobile devices and
viewing compared to PDF. PDF is known to have some
accessibility-compatibility problem when it is viewed in browsers or
mobile. Some screen readers may be unable to read the information from the
PDF in some browsers even though the PDF itself is accessible.

For saving as HTML, I think it is discourage to save word to html as it
sometimes doesn't convert all the format properly.

Just my 2 cent here.

Duc Ta

On Wed, Jun 15, 2016 at 10:43 AM, Paul J. Adam <paul.adam@deque.com> wrote:

> HTML, because it’s accessible on mobile devices and macs, PDF is not. HTML
> is easier to make accessible without any special software and easier to
> keep updated over time. You can run a wide variety of accessibility testing
> tools across HTML as well.
> No you can’t save word documents as HTML unless you clean up any
> accessibility problems that are in the HTML output. I would instead copy
> and paste the word document content into HTML documents and then make it
> accessible there in the HTML with alt attributes, data table markup,
> headings, etc.
> I would think saving HTML code in a word document is not the best
> location. I’d keep it in .html files.
> You mentioned multiple choice assessment items which sounds like another
> reason to use HTML.
> Paul J. Adam
> Accessibility Evangelist
> www.deque.com
> On Jun 15, 2016, at 7:24 AM, Macintosh, Kristy (OMAFRA) <
> Kristy.Macintosh@ontario.ca> wrote:
> Hi,
> I am looking for some advice and information. We have eLearning course
> transcripts that we are working on making fully accessible (conform to WCAG
> 2.0 Level AA guidelines). The transcripts range in size from 30 -60 pages,
> have some graphics throughout, a lot of headings and lists, and multiple
> choice assessment items.
> Questions:
> 1.      What would be a better format for these transcripts? PDF or HTML
> and why?
> 2.      If HTML was the path we went - can we just save Word documents as
> HTML files or do we need to do HTML coding in an HTML template?
> a.      If saving to HTML in Word is a bad idea - why?
> Thanks,
> ~Kristy
> Kristy Macintosh
> Education Coordinator - Training, Education and Communications
> |Environmental Management Branch | Ontario Ministry of Agriculture, Food
> and Rural Affairs
> 1 Stone Rd West, 3rd Floor SW, Guelph, Ontario  N1G 4Y2
> Office:  519-826-6373 | Cell: 226-821-5359 | Fax: 519-826-3259
> Email:  kristy.macintosh@ontario.ca<mailto:kristy.macintosh@ontario.ca
> <kristy.macintosh@ontario.ca>>
> <winmail.dat>
Received on Wednesday, 15 June 2016 19:13:15 UTC

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