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Re: Accessible Documents - PDF vs. HTML

From: Paul J. Adam <paul.adam@deque.com>
Date: Wed, 15 Jun 2016 09:43:47 -0500
Cc: "w3c-wai-ig@w3.org" <w3c-wai-ig@w3.org>
Message-Id: <6776ACA3-F7C5-4918-AC76-31D3A3629A22@deque.com>
To: "Macintosh, Kristy (OMAFRA)" <Kristy.Macintosh@ontario.ca>
HTML, because it’s accessible on mobile devices and macs, PDF is not. HTML is easier to make accessible without any special software and easier to keep updated over time. You can run a wide variety of accessibility testing tools across HTML as well.

No you can’t save word documents as HTML unless you clean up any accessibility problems that are in the HTML output. I would instead copy and paste the word document content into HTML documents and then make it accessible there in the HTML with alt attributes, data table markup, headings, etc. 

I would think saving HTML code in a word document is not the best location. I’d keep it in .html files. 

You mentioned multiple choice assessment items which sounds like another reason to use HTML. 

Paul J. Adam
Accessibility Evangelist 

> On Jun 15, 2016, at 7:24 AM, Macintosh, Kristy (OMAFRA) <Kristy.Macintosh@ontario.ca> wrote:
> Hi,
> I am looking for some advice and information. We have eLearning course transcripts that we are working on making fully accessible (conform to WCAG 2.0 Level AA guidelines). The transcripts range in size from 30 -60 pages, have some graphics throughout, a lot of headings and lists, and multiple choice assessment items.
> Questions:
> 1.      What would be a better format for these transcripts? PDF or HTML and why?
> 2.      If HTML was the path we went - can we just save Word documents as HTML files or do we need to do HTML coding in an HTML template?
> a.      If saving to HTML in Word is a bad idea - why?
> Thanks,
> ~Kristy
> Kristy Macintosh
> Education Coordinator - Training, Education and Communications |Environmental Management Branch | Ontario Ministry of Agriculture, Food and Rural Affairs
> 1 Stone Rd West, 3rd Floor SW, Guelph, Ontario  N1G 4Y2
> Office:  519-826-6373 | Cell: 226-821-5359 | Fax: 519-826-3259
> Email:  kristy.macintosh@ontario.ca<mailto:kristy.macintosh@ontario.ca>
> <winmail.dat>
Received on Wednesday, 15 June 2016 14:44:21 UTC

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