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Logistics info for January f2f

From: Ralph R. Swick <swick@w3.org>
Date: Thu, 11 Jan 2007 17:59:40 -0500
Message-Id: <>
To: public-swd-wg@w3.org

>From: Amy van der Hiel <amy@w3.org>
>Subject: Final information, tips and reminders for the Multi-Group Meetings
>Date: Thu, 11 Jan 2007 16:06:56 -0500
>Dear Chairs,
>Normally I end mails saying that if you have questions to please  
>contact us but I thought this time that information on how to contact  
>us might be a useful way to start my final "here's what you need to  
>know for your meeting" mail.
>Since meeting rooms in the Stata Center are spread throughout the  
>building, we'll use the W3C/MIT offices as the main point for  
>questions, etc.  If you want to get to our offices take the elevator  
>in the Gates Tower (near the big white question mark "?"  sign at the  
>information center on the first floor), go to the 5th floor and turn  
>left.  My office is G514.
>You can call the main line at 617.253.2613 (though not all mobile  
>phones work equally well in the building).   You can also ping us on  
>IRC (my IRC nick on W3C is amy)  and we will have an #MGM IRC channel  
>available for questions, arrangements with other groups, etc. and I  
>encourage as many people who think they might find it useful, to join.
>- The deadline for registration is Friday 12 January.  We'll make  
>final room assignments by the middle of the following week and the  
>space your group will be alloted will be based on attendance figures  
>from the registration.   http://www.w3.org/2002/09/wbs/34786/MGM07req/
>- As we've noted through out the process, W3C/MIT will not be  
>organizing food for groups.   We've given lists of alternate options  
>including information on the cafe in the Stata Center and nearby  
>restaurants on the overview page.  http://www.w3.org/2007/01/ MGMoverview.html    If you want to organize catering instead of going  
>out for breaks or lunches, please make sure that you place your order  
>at least three business days before your meeting using the credit  
>card of whomever is sponsoring the food for the group.
>A lot of information for the meeting is located on the overview page  
>including transportation, suggested restaurants, directions, maps,  
>etc.  http://www.w3.org/2007/01/MGMoverview.html
>- Security has been an issue in the Stata Center lately in two ways.
>- First, there have been quite a few laptop thefts in the building in  
>the past few months (even from closed offices).  Please remind your  
>groups that laptops and valuables should not be left out.  Most of  
>the conference rooms in the building do not lock so encourage your  
>groups to take their valuables with them if you leave for lunch.   
>Note: we can provide space in our office area for people to leave  
>their bags over lunch if they want (we can't be responsible for  
>things left overnight).
>- Second, the other side of the security issue is that CSAIL staff  
>are paying a lot more attention to unfamiliar people in the halls.   
>We will provide blank name badges and we encourage attendees to fill  
>in their names and keep the badges with them to identify that they're  
>part of meetings in the building.
>3. Access:
>The Stata Center is on an automatic locking system.  Doors, including  
>those from the area in front of the elevators on each floor and the  
>stairwells,  will open at 9am and lock at 5pm.  If someone goes into  
>the stairwell at or after 5pm, they will not be able to get out again  
>except to the exit of the building (nor would they be able to get  
>back onto the floor from the elevator area)  without an MIT/CSAIL ID  
>card.  If people leave anything in the W3C area, they'll need to  
>retrieve it by the end of the day (5pm).
>Stata is a fairly confusing building.  We've posted a pdf of maps  
>with notes on the meeting rooms for each floor off the overview site  
>so when the rooms are confirmed by the middle of next week, please  
>take a minute to look at where your meeting is being held so you can  
>advise your groups how to get there (if you don't know, we can help  
>with that).  http://www.w3.org/2007/01/stataMGM.pdf
>As usual, please contact us with any questions. I look forward to  
>seeing you soon.
>Amy van der Hiel
>32 Vassar Street, G514
>Cambridge, MA 02139 USA
>phone: +1.617.253.5628
>fax: +1.617.258.5999
Received on Thursday, 11 January 2007 23:00:16 UTC

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