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RE: [w3c sml][agenda] 2008-04-17 SML telecon agenda

From: Lynn, James (HP Software) <james.lynn@hp.com>
Date: Thu, 17 Apr 2008 15:56:33 +0000
To: "Wilson, Kirk D" <Kirk.Wilson@ca.com>, John Arwe <johnarwe@us.ibm.com>, "public-sml@w3.org" <public-sml@w3.org>
Message-ID: <432296F34A239E4E81176ABF0E07416D03D32D15BF@G3W0070.americas.hpqcorp.net>
The correct scribe list (as far as I can tell):

Last Scribe Date Member Name Regrets pending

2008-02-14 McCarthy, Julia
2008-02-21 Kumar, Pandit
2008-03-06 Boucher, Jordan
2008-03-13 Gao, Sandy
2008-04-01 Wilson, Kirk
2008-04-02 Smith, Virginia 4/24 and 5/1
2008-04-02 Eckert, Zulah
2008-04-10 Lynn, James
Exempt Arwe, John
Exempt Dublish, Pratul
Exempt MSM
Exempt PH

________________________________
From: public-sml-request@w3.org [mailto:public-sml-request@w3.org] On Behalf Of Wilson, Kirk D
Sent: Tuesday, April 15, 2008 6:54 PM
To: John Arwe; public-sml@w3.org
Subject: RE: [w3c sml][agenda] 2008-04-17 SML telecon agenda

The scribe list appears to be out of date, possibly a month old since the most recent date on it is from March 13th.

Kirk Wilson, Ph.D.
Research Staff Member, CA Labs
603 823-7146 (preferred)
Cell:  603 991-8873

This e-mail may contain information that is privileged or confidential. If you are not the intended recipient of this communication, please delete this e-mail and notify the sender immediately.
________________________________
From: public-sml-request@w3.org [mailto:public-sml-request@w3.org] On Behalf Of John Arwe
Sent: Tuesday, April 15, 2008 6:20 PM
To: public-sml@w3.org
Subject: [w3c sml][agenda] 2008-04-17 SML telecon agenda


Julia/Kumar, it appears you may be scribing this week.

Chair: when sending out an agenda, use following format
  [w3c sml][agenda] yyyy-mm-dd SML          in subject of email ([agenda] agreed to, rest chair's convention)
Chair: when sending out an updated agenda, use following format, "n" = update number, 1st update == 2, etc.
  [w3c sml][agenda][ver n] yyyy-mm-dd SML   in subject of email ([agenda] [ver n] agreed to, rest chair's convention)
Scribe: read entire agenda, I restructured it so your "to do"s around the scribe list are time-sequenced
  i.e. less to remember

The phone number to use for the SML WG teleconference is documented on the WG's administrative home page:
http://www.w3.org/XML/Group/SML#phone

Participants are invited to join IRC channel, as documented on the WG's administrative home page:
http://www.w3.org/XML/Group/SML#irc

Teleconference Time and Length (two hours)
Pacific   11 AM -  1 PM
Mountain  12 PM -  2 PM
Central    1 PM -  3 PM
Eastern    2 PM -  4 PM
UK         7 PM -  9 PM
Paris      8 PM - 10 PM

Upcoming publication moratoria:
 * 15 April 2008: Deadline for publication requests
                  before moratorium [12pm ET]
 * 17 April: Last publications before moratorium
 * 20 - 27 April: No publications
         - 20-22 April 2008: AC meeting in Beijing
         - 21-25 April 2008: WWW 2008
 * 28 April: Publications resume.

Proposed Agenda:

1. Roll call (present/regrets/absent)

2. Selection of Scribe based on list below
   New scribes see:
   - Scribe Quick Start Guide http://dev.w3.org/cvsweb/%7Echeckout%7E/2002/scribe/scribedoc.htm
   - Scribe FAQ http://lists.w3.org/Archives/Member/member-ws-policy/2006Oct/0001.html
   - Instructions (steps "n-...") at the end of this agenda for reviewing and sending out minutes

Last Scribe Date  Member Name               Regrets pending
2007-08-30        Lipton, Paul              until mid-January 2008
2008-01-22        Wilson, Kirk
2008-01-22        Eckert, Zulah
2008-01-23        Smith, Virginia
2008-02-07        Lynn, James
2008-02-14        McCarthy, Julia
2008-02-21        Kumar, Pandit
2008-03-06        Boucher, Jordan
2008-03-13        Gao, Sandy
Exempt            Arwe, John
Exempt            Dublish, Pratul
Exempt            MSM
Exempt            PH

3. Approval of minutes from previous meeting(s):
   - http://www.w3.org/XML/SML/#records

4. "from the CG" http://www.w3.org/XML/Group/SML#schedule

   - CG has decided to meet once 2H2008.  See member page for details.
   - Logistics for June meeting are available.  See member page for details.
   - David Ezell informed us that the Schema wg has reviewed Henry's comments,
     and will update the bugs to show which of them have Schema wg support ("are from Schema")
         by April 15.  The rest should be construed as being from Henry personally and not
         on behalf of the Schema wg.

n-6. Action items: goes faster if you update yours before the meeting...
   http://www.w3.org/2005/06/tracker/sml/

n-5. Review bugs with no keywords or target

n-4. Review and attempt to reach consensus on other non-editorial bugs targeted for the next draft.
     Within each cluster, typically we look at them in this order
           "decided" (after the 2-week grace period for responses ends)
           "needsReview" (either we have consensus, it's no longer needsReview, or the editors need to re-spin the proposed text)
           "hasProposal"
           others

n-3. Scribe: update scribe list below in this meeting's minutes, for use in the next meeting's agenda:
   Update the list below and sort it (LRU), leaving people who will be out for an extended period near the bottom
   to keep the names of draftees for the current meeting near the top, so when the next agenda goes out people
   will know if their name is at or near the top of the list to scribe next.

Last Scribe Date  Member Name               Regrets pending
2008-02-14        McCarthy, Julia
2008-02-21        Kumar, Pandit
2008-03-06        Boucher, Jordan
2008-03-13        Gao, Sandy
2008-04-01        Wilson, Kirk
2008-04-02        Smith, Virginia
2008-04-02        Eckert, Zulah
2008-04-10        Lynn, James
Exempt            Arwe, John
Exempt            Dublish, Pratul
Exempt            MSM
Exempt            PH

n-2. Scribe: follow the steps in the Scribe Quick Start Guide through "Generate minutes"
   http://dev.w3.org/cvsweb/%7Echeckout%7E/2002/scribe/scribedoc.htm
   Also issue the command "rrsagent, make log public" since we are a public workgroup.

   DO NOT use tools that significantly change the source html, like Word, to do your editing.
   Those tools make compare tools to sanity check the scribe's edits unusable even though it
   renders fine visually (even here, some like Word remove W3C style sheets so it renders
   with subtle differences).

n-1. Scribe: (optional, but most often followed)
   Send the original and updated minutes to the meeting chair as an editorial check before
   sending to the full list.  Assume the chair will use a compare tool.

n. Scribe: send the minutes to the public mailing list
   After the meeting, follow the conventions we have agreed on within the wg to help
  people search the email archives more effectively, namely:
    [w3c sml][minutes] yyyy-mm-dd SML     in subject of email ([minutes] agreed to, rest chair's convention)
  As with agendas, if minutes are updated include a [ver n] "tag" as well.

----
n+1. Chair
     After meeting, update good standing list
Received on Thursday, 17 April 2008 15:57:40 GMT

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