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Re: Telcon Schedule.... logistics

From: M. Scott Marshall <mscottmarshall@gmail.com>
Date: Thu, 19 Apr 2012 23:10:05 +0200
Message-ID: <CACHzV2OVVGpLZion9poQqFyFFmH_e+XGM7ZzU=6GBJBaHK68WQ@mail.gmail.com>
To: Elgar Pichler <elgar.pichler@gmail.com>
Cc: Michel Dumontier <michel.dumontier@gmail.com>, Joanne Luciano <jluciano@gmail.com>, Helena Deus <helenadeus@gmail.com>, public-semweb-lifesci hcls <public-semweb-lifesci@w3.org>
I updated the Linked Life (BioRDF / LODD) and Terminology telcons.
This list should now get the 1 day and 1 hour reminders for those
calls. I noticed that someone had done something with Pharmacogenomics
(someone answered yes to "Send invitation to guests?") which required
permission to archive the messages on W3C websites and gave
permission.

A few other telcons remain for updating. The embedded calendar on the
wiki would also be nice.

Cheers,
Scott

On Thu, Apr 19, 2012 at 9:55 PM, M. Scott Marshall
<mscottmarshall@gmail.com> wrote:
> Hi Elgar,
>
> Excellent suggestions! Google calendar is very useful and works on the
> Web - no software license or installation required. I use it all the
> time. As you probably were aware, we have officially used GoogleCal in
> HCLS starting with the last charter.
>
> On Thu, Apr 19, 2012 at 8:51 PM, Elgar Pichler <elgar.pichler@gmail.com> wrote:
>> I personally am a fan of Google Calendar, and all the problems described in
>> this thread could be solved with it. Why not
>>
>> Task and HCLS chairs should set up the proper recurring events on Google
>> Calendar.
>> Explicitly set the time zone for those events.
>
> This much had already been done. Time is anchored in Boston and shows
> up according to local time in calendar settings (for me, properly
> translated to CET). Task force leads and HCLS chairs have the
> password.
>
>> Then explicitly invite "public-semweb-lifesci hcls"
>> <public-semweb-lifesci@w3.org> to each recurring event.
>> Add reminders for 1d and 1h prior to event (or set those 2 reminders as
>> default for the HCLS calendar overall).
>
> ==> Very good suggestions. Whoever gets around to it first, please
> post to the list.
>
>> Change the agenda for the single events as needed, or cancel a single event
>> if the meeting is off.
>
> I have been responsible for the LODD, BioRDF, and Terminology events,
> occasionally correcting the calendar to match e-mail announcements for
> other calls as a courtesy. I haven't had time to nag others to do the
> same though. :)
>
>> Doing that will insure that
>>
>> the event/agenda is up to date
>> time zone differences will be handled automatically
>> event updates and cancellations will be sent to
>> the <public-semweb-lifesci@w3.org> list
>> reminders will be sent automatically to the <public-semweb-lifesci@w3.org>
>> list
>> (Google) users who poll the HCLS calendar will always get the correct and
>> most up to date events on their calendar, at the correct time slot.
>>
>> That doesn't take care of the wiki yet, but maybe we could do a Google
>> Calendar display or list of events feed on our wiki pages.
>> (http://support.google.com/calendar/bin/answer.py?hl=en&answer=1186917#site)
>
> ==> I agree that an embedded calendar (week view) would be an
> improvement. Who will do it?
>
> Michael is right - there will be occasional forgetfulness or
> uncertainty about whether to go through with a meeting. But having the
> automatic reminders sent to the list should help to improve the
> synchronization and timeliness of announcements.
>
> Cheers,
> Scott
>
>> On Thu, Apr 19, 2012 at 13:24, Michel Dumontier <michel.dumontier@gmail.com>
>> wrote:
>>>
>>> Hi!
>>>   Each call has a reserved time slot, but the reminders are the official
>>> declaration that a meeting will happen. Task and HCLS chairs should prepare
>>> and send out the agenda no later than the day prior (and preferably a week
>>> before).
>>>   I have to apologize, as I have been traveling extensively in April to
>>> far flung places in Canada with poor Internet.  I'll be resuming my regular
>>> calls as of May 1.
>>>    Cheers,
>>> m.
>>>
>>> On 2012-04-19, at 12:05 PM, Joanne Luciano <jluciano@gmail.com> wrote:
>>>
>>> Hi Helena,
>>>
>>> I'm very appreciative of the reminders +1
>>>
>>> I'd like the wiki to be reliable too. (I think may have I've
>>> over-compensated and missed too many meetings in the past - now I'm showing
>>> up when it scheduled and there's no call (although Matthias also dialed in.)
>>>
>>> Joanne
>>>
>>>
>>> On Apr 19, 2012, at 11:59 AM, Helena Deus wrote:
>>>
>>> I agree with Joanne, the calendar can't entirely be trusted so the most
>>> distracted among us will need a reminder from the chairs as to when these
>>> hcls telcos happen :)
>>>
>>> On Thu, Apr 19, 2012 at 4:53 PM, Joanne Luciano <jluciano@gmail.com>
>>> wrote:
>>>>
>>>> Hi Michele, Scott,
>>>>
>>>> I dialed into the the telcon today, 2nd time this happened recently and
>>>> it was only Matthias and me that were there. No reminder was sent, but we do
>>>> have a regularly scheduled telcon, so I made sure to catch an early train so
>>>> I could be back at my desk in time.   So, are we having regularly scheduled
>>>> telcons or are we having telcons only when reminders are sent?  (Just so I
>>>> can plan accordingly)
>>>>
>>>> I'm needing to schedule a meeting and need to know if there's going to be
>>>> a call this coming Tuesday (April 24th).  The Wiki isn't clear re: Linked
>>>> Life Data -- Is "Tuesday at 12pm EST"  every Tuesday (in which it would be
>>>> goo to have the plural (or to be explicit) or is it once a month?
>>>> Is Maximizing the utility.... -- the un-indentation and bullets are
>>>> confusing -- I'd fix, but I don't know what's correct.
>>>>
>>>> Thanks!!!
>>>>
>>>> Joanne
>>>>
>>>> I'm also confused as to whether there is a meeting this coming tuesday.
>>>>  I can't tell from the Wiki --
>>>> Life Sciences
>>>> Maximizing the utility of linked life science data, ontologies and
>>>> services.
>>>> 2nd Tuesday at 11am EST. Next call May 8, 2012.
>>>>
>>>> Linked Life Data: Best practices in creating, publishing, linking,
>>>> querying and visualizing linked life data. Tuesday at 12pm EST.
>>>>
>>>>
>>>
>>>
>>>
>>> --
>>> Helena F. Deus
>>> Post-Doctoral Researcher at DERI/NUIG
>>> http://lenadeus.info/
>>>
>>>
>>
>
>
>
> --
> M. Scott Marshall
> http://staff.science.uva.nl/~marshall



-- 
M. Scott Marshall
http://staff.science.uva.nl/~marshall
Received on Thursday, 19 April 2012 21:10:35 GMT

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