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W3C Scribe's "Short Sheet" of commands

From: Bernadette Hyland <bhyland@3roundstones.com>
Date: Wed, 21 Sep 2011 18:03:34 -0400
Message-Id: <A6D047AF-C276-4EAB-84AA-67837DA7F85B@3roundstones.com>
Cc: GLD Chairs <team-gld-chairs@w3.org>
To: W3C public GLD WG WG <public-gld-wg@w3.org>, egov-ig mailing list <public-egov-ig@w3.org>
Hope this is a useful quick set of instructions helps those new to scribing on W3C calls.  We added this info to our agenda template so it is all in one place.

Bots in a nutshell: Zakim handles the telecon IRC attendance & queuing; trackbot any logged Action Items; RRSAgent produces nicely formatted minutes from the IRC channel.

Scribe's Meeting Checklist:
If not already present, invite bots to the channel (#<channel name>)
Please confirm: Zakim is present. If not, /invite zakim
RRSAgent is present. If not, /invite rrsagent
trackbot is present. If not, /invite trackbot
Enter the following information:
Meeting: <name>
Chair: <Person's name>
Agenda: <URL>
Scribe: <Person's name>
ScribeNick: <IRC nick>
Agenda: <link to the agenda>
Scribe's End of Meeting Checklist:
RRSAgent, set logs world-visible
RRSAgent, make minutes
Preliminary minutes are sent to http://www.w3.org/2011/<group name>/meeting/yyyy-mm-dd
See http://www.w3.org/2009/CommonScribe/panel/
Copy IRC log and generate preview.
Go to minutes URL (provided by RRSAgent) and select "preview nicely formatted minutes"
Select "Save for Review/Approval"
Comprehensive Scribe manual may be found here http://www.w3.org/2011/gld/wiki/Scribes

I hope this helps.  If any information proves to be incorrect, please email GLD Chairs <team-gld-chairs@w3.org> and we'll ensure the info is updated & circulated.

Bernadette Hyland
Received on Wednesday, 21 September 2011 22:04:06 UTC

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