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Proposed clarification to our issues process

From: olivier Thereaux <olivier.thereaux@bbc.co.uk>
Date: Tue, 22 May 2012 10:12:53 +0100
Message-Id: <5153CF04-A237-404B-A63E-2045CF15F8DB@bbc.co.uk>
To: Audio Working Group <public-audio@w3.org>
Hi group,

Given that our issues count has recently jumped from 15 to 102, now feels like a good time to clarify our process for dealing with issues. We have been managing fine until now and have been using a tacit, logical process which I simply wish to make sure we all agree on.

* Issues are first "Raised". The "Raised" status means that the issue is under consideration by the group, being clarified, and with proposals being discussed.

* Issues may then be "Closed" if they are duplicate of an already solved or open issue or "Postponed" if the group resolves to look into it at a later stage. 

* Issues become "Open" once a group member considers that the issue is clear enough and that there is emerging consensus around resolution proposals. The group member (who often will be the editor but does not have to) will change the status to Open, mention that (s)he is working on a proposed resolution.

* Once the person working on the issue has finished work on the solution, (s)he will change the issue status to 
 "Pending Review". This will generally mean that the editor has included the proposal in the Editor's Draft.

* The group will then meet (or agree on the list) on the proposed solution, and the chair(s) will change the issue status to "Closed" after making sure the resolution has been adequately documented.

An alternative to this process would have the editor in charge of status changed from Raised to Open and from Open to Pending Review. Let's see how the "looser" process works before adopting the stricter version which would put a lot of workload on the editors.

I'd like to put a short discussion on this on the agenda of our call tomorrow. Do send your thoughts in advance if you like and/or if you can't make it to the meeting.

Received on Tuesday, 22 May 2012 09:13:39 UTC

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