W3C home > Mailing lists > Public > w3c-wai-ig@w3.org > January to March 2013

RE: Creating an accessible Table of Contents

From: Andy Keyworth <akeyworth@tbase.com>
Date: Mon, 25 Feb 2013 16:01:47 -0500
To: "'Vivienne CONWAY'" <v.conway@ecu.edu.au>, <w3c-wai-ig@w3.org>
Message-ID: <001601ce139b$537f18a0$fa7d49e0$@tbase.com>
Hi Vivienne,

 

Our company regularly produces accessible PDFs for our clients- we have to
avoid exactly the problems you describe below.

 

We use the following process:

 

1.       Create the original document in Microsoft Word 2010;

2.       Add the Table of Contents in MS Word, by using the References >
Table of Contents feature. We use "Automatic Table 2" to set the format of
the table.

3.       Use CommonLook PDF <http://www.commonlook.com/CommonLook-PDF> , a
plugin for Acrobat, to do the actual conversion. We've found that it
produces screen reader-friendly, consistent Tables of Contents.

 

I've tested the results in JAWS 10: the dots are not read out.

 

Andy Keyworth
Senior Web Accessibility Specialist |  <http://www.tbase.com/> T-Base
Communications Inc.
19 Main Street  Ottawa, ON  K1S 1A9
telephone. 613. 236. 0866 Ext. 256  fax. 613. 236. 0484 
email.  <mailto:akeyworth@tbase.com> akeyworth@tbase.com

 

From: Vivienne CONWAY [mailto:v.conway@ecu.edu.au] 
Sent: February-22-13 9:39 PM
To: w3c-wai-ig@w3.org list
Subject: Creating an accessible Table of Contents

 

Hi all

 

I'm wondering if anyone has discovered how to create a Table of Contents in
Word that reads properly with a screen reader when the document is put into
PDF..  Using the automatic TOC function you get a disaster for reading -
some styles read all the dots in the dot leader, others read something like
89 dot and then the page number.  At best if you choose the option for the
solid line which is recommended you get "Chapter one one (page number)" with
no pause - and that's only if you have the punctuation reading turned right
down to minimal setting. As soon as you set the screen reader to read 'most'
punctuation it reads either the dots or the number of dots etc.

 

I'm working with a local government who create a lot of large documents such
as council meetings which are put into PDF that they need to make accessible
and are accessed throuigh their website.  At present the TOC function is
causing real headaches.  We've tried all kinds of options in Word they none
of them read nicely from the PDF document that is created after tagging the
Word document properly.

 

Any ideas?

 

 

Regards

 

Vivienne L. Conway, B.IT(Hons), MACS CT, AALIA(cs)

PhD Candidate & Sessional Lecturer, Edith Cowan University, Perth, W.A.

Director, Web Key IT Pty Ltd.

v.conway@ecu.edu.au

v.conway@webkeyit.com

Mob: 0415 383 673

 

This email is confidential and intended only for the use of the individual
or entity named above. If you are not the intended recipient, you are
notified that any dissemination, distribution or copying of this email is
strictly prohibited. If you have received this email in error, please notify
me immediately by return email or telephone and destroy the original
message.

 

  _____  

This e-mail is confidential. If you are not the intended recipient you must
not disclose or use the information contained within. If you have received
it in error please return it to the sender via reply e-mail and delete any
record of it from your system. The information contained within is not the
opinion of Edith Cowan University in general and the University accepts no
liability for the accuracy of the information provided.

CRICOS IPC 00279B
Received on Monday, 25 February 2013 21:02:14 GMT

This archive was generated by hypermail 2.2.0+W3C-0.50 : Monday, 25 February 2013 21:02:15 GMT