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Do you know what a Scribe list is? We now have one ready to be used :-)

From: <Laurent.Lefort@csiro.au>
Date: Tue, 11 Aug 2009 20:57:49 +1000
To: <public-xg-ssn@w3.org>
Message-ID: <B484B32EAEABE14AA5409575229CECF3A6678C30CF@EXNSW-MBX05.nexus.csiro.au>
Hi all,

I have found a wiki page which applies a neat system to manage and highlight the scribe contributions in the W3C eGov working group.

They use a table to help them to rotate the scribe duties. It sounds like a good idea, so I have applied it to our group to see how it would work for our scribing duties: The result is here: http://www.w3.org/2005/Incubator/ssn/wiki/Scribe_List

Also, I have improved their system by adding the scribe pseudos for the participants and adding the participants in the table in the order of presence at our  teleconference. BTW, please note that we have two participants which have names which are fairly close :
- Rodrigo is <rodrigo> and Raśl is <rgarcia>

We also have a special case where we have had two scribes for the same teleconf: my adaptation of the original method is to give the credits to both scribes but to add the link only once, to the scribe who is "higher" in the table.

The eGovernment group has also defined more precise scribe duties than ours so I have added their instructions here:

 *   Taking minutes during the meeting.
 *   Cleaning up the minutes after the meeting.
 *   Circulating the minutes to public-xg-ssn@w3.org<mailto:public-xg-ssn@w3.org> within 48h after the meeting concludes
 *   Adding a link to the Agenda and Minutes from the Main page<http://www.w3.org/2005/Incubator/ssn/wiki/Main_Page>.
 *   Updating the Scribe List<http://www.w3.org/2005/Incubator/ssn/wiki/Scribe_List>.

Holger, can you tell me if we currently apply the same instructions for our minutes or not?  Maybe what should exactly be done when you are the scribe can be discussed at the next teleconf on the basis of their experience.

Does anyone else has already used this system in other W3C groups? I'm curious to know who has invented it because the eGov wg is not the only W3C group which uses this system (just google "scribe list" if you're curious).


Extract from the eGov Scribe List wiki page:

Some of the benefits of scribing are:

 *   Helping people not able to attend to read the minutes after the meeting.
 *   Making the Group accountable.

Scribe duties<http://web4.w3.org/2007/eGov/IG/wiki/Teleconferences#Scribe_duties> rotate among all the Group participants. After a scribe (generally from the top of the list) has completed his/her turn, he/she should be reinserted in the list at a new position determined by starting at the bottom and moving up until the number of minutes scribed by him/her (and linked from the right column) is lower than the ones listed below him/her. Thus, participants who remain at the top of the queue for weeks don't win an advantage (delaying their next scribe responsibility) by skipping meetings.
Received on Tuesday, 11 August 2009 10:58:54 UTC

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