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TPWG Agenda for the October 16 call (V02)

From: Carl Cargill <cargill@adobe.com>
Date: Sun, 13 Oct 2013 19:01:48 -0700
To: "public-tracking@w3.org (public-tracking@w3.org)" <public-tracking@w3.org>
Message-ID: <440EC6806E9156419A7931EBE3BBBEC49C0A5159C4@nambx05.corp.adobe.com>
All -
Below is the modified agenda for next Wednesday, 16 October 2013.
The session will be focused on the recently completed poll and is intended to help the chairs, management team, and the committee more thoroughly understand and appreciate the results.
It is intended to be a brainstorming session in which comments are solicited to help us understand why members voted as they did.  Because of the number of responses we have (43), we'll limit each comment to 3 or less minutes (brevity is prized). As in any brainstorming session, the emphasis is on constructive comments that are intended to help the chairs and committee move forward and succeed.
Comments and suggestions on the agenda are welcomed.
Carl Cargill
===========
1. Confirmation of scribe.  Volunteers welcome
2. Offline-caller-identification (see end for instructions)
3. DISCUSSIONS
The session this week will center on a discussion of the poll that was completed this past week.  With the results in, there are several conclusions that can be drawn from the results.

 1.  A significant minority of participants prefer to stop the group (Option 5), although the majority would like to continue the work in some form.
 2.  While the majority wanted to continue the group, a considerable number recommended a different plan by opting for options 3 or option 4.
 3.  There is dissatisfaction with the current process and the way to progress the committee.


Given this background, the TPWG Chairs and W3C Management team feel that there is a desire to move forward, but we also feel is in necessary to spend some effort both improving or changing the plan; and working with the WG to build confidence in the plan.  To that end, we will be structuring the discussion to allow everyone on the call a chance to provide constructive suggestions to move the group forward. The Chairs will use this input to re-think the plan and process.  We want to have the benefit of this dialog before we sit down with the Director to review the poll results
Each member of the committee will be allowed to speak to speak to describe how to improve the plan, process, or working group confidence (until we run out of time.)  To make time for everyone possible, we'll limit comments to 3 minutes. I will rigorously enforce the 3 minute limit, and will also work to the following brainstorming rules - that is, no criticism or other's ideas, and one or two positive proposals for moving the group forward. You may build on a previous suggestion; you may not critique or criticize one. We are working within a confined scope (defined by the charter) and will expect comments within that framework.  All comments will be considered by the chairs.
Underlying assumptions:

 *   the current Charter will not be revised or modified;
 *   The group will continue work and will produce a specification (or two) that will focus on solving the issue specified in the charter.
Your proposal may be augmented by sending the committee something in support of your comments before or after the discussion on Wednesday. To be effective, we'd suggest no more than two days after the discussion.
We will also be reporting the results of the discussion and poll to the Director for his use in determination of the necessity of changes in direction or of the continuation of the committee.
N.B.  I will be unreasonably quick and merciless in stopping comments that are either out of scope or critical of other's comments or suggestions.
In the discussions, preference for speaking will be given to those who cast a vote since they have obviously formed and expressed an opinion, and we'd like to know (more of) their reasons for their votes. We will start at the top of the responders list and work our way down the list. There were 43 responses.  Three and a half minutes each (.5 minute to switch) gives us a total of 150 minutes; we have 90 minutes available. We will cover as many of the possible respondents as possible in the allocated time.  Those who do not have a chance to speak and wished to make a point may do so via e-mail.
While I appreciate that this is a relatively Draconian approach, it is the only method by which the chairs feel that we can get positive suggestions on a structured manner in a short time.

======  Infrastructure ===========
Zakim teleconference bridge:
VoIP:    sip:zakim@voip.w3.org
Phone +1.617.761.6200 passcode TRACK (87225) IRC Chat: irc.w3.org<http://irc.w3.org/>, port 6665, #dnt
OFFLINE caller identification:
If you intend to join the phone call, you must either associate your phone number with your IRC username once you've joined the call
(command: "Zakim, [ID] is [name]" e.g., "Zakim, ??P19 is schunter" in my case), or let Nick know your phone number ahead of time. If you are not comfortable with the Zakim IRC syntax for associating your phone number, please email your name and phone number to npdoty@w3.org<mailto:npdoty@w3.org>. We want to reduce (in fact, eliminate) the time spent on the call identifying phone numbers. Note that if your number is not identified and you do not respond to off-the-phone reminders via IRC, you will be dropped from the call.
Received on Monday, 14 October 2013 02:02:14 UTC

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